Work Preference
Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Jamie Wilson

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Executive HR Administrative AssistantAdministrative AssistantAdministrative CoordinatorOffice ManagerOffice Administrative Assistant

Work Type

Full TimeContract Work

Location Preference

On-SiteRemoteHybrid
Location: Durham, NCChapel Hill, NCRoxboro, NCBurlington, NC
Open to relocation: Yes

Important To Me

Company CulturePersonal development programs401k matchWork-life balanceFlexible work hoursWork from home optionHealthcare benefitsPaid time offCareer advancement

Summary

Senior Executive Administrative Assistant with 15+ years of experience supporting SVP- and VP-level leaders in highly client-facing, fast-paced professional environments. Trusted partner known for proactively advancing business objectives through exceptional calendaring, travel coordination, relationship management, and follow-through. Adept at supporting business development efforts, managing confidential client information, coordinating complex schedules, and anticipating opportunities to strengthen internal and external engagement. Brings maturity, sound judgment, and a service-driven mindset.

Overview

17
17
years of professional experience

Work History

Executive HR Administrative Assistant

McKesson
Irving, TX
04.2020 - 07.2025
  • Served as strategic administrative partner to SVP, VP, and senior leaders across HR and Pharmaceutical Sales, supporting business priorities and maintaining absolute confidentiality.
  • Managed highly complex executive diaries, scheduling internal and external meetings, proactively identifying opportunities for follow-ups, leadership touchpoints, and cross-functional engagement.
  • Acted as central point of contact between executives, clients, internal partners, and external stakeholders, ensuring timely communication and issue resolution.
  • Coordinated complex domestic trips annually, including visas, work permits, and compliance documentation; grouped meetings strategically to maximize executive travel efficiency.
  • Proactively tracked executive activities, outstanding follow-ups, and key communications to ensure no client or stakeholder engagement lapsed.
  • Led execution of high-profile business events including Town Halls and the Pharmaceutical Sales & Services Awards, managing: Project plans, timelines, and deliverables, Budgets and vendor relationships, Cross-departmental collaboration with Communications, Media, and Accounting.
  • Prepared executive correspondence, presentations, reports, and leadership materials using consistent formatting and high professional standards.
  • Generated monthly leadership reports to support workforce planning and business visibility.
  • Submitted and reconciled executive expense reports; monitored approvals and resolved discrepancies.
  • Maintained secure SharePoint libraries and managed storage/disposal of confidential materials.

Executive Administrative Assistant

Charles Schwab
Westlake, TX
05.2017 - 11.2019
  • Maintained executive calendars and diaries, coordinating internal meetings, external partner sessions, and leadership forums.
  • Planned and executed logistics for recurring executive sessions and offsites, managing vendors, A/V, catering, and transportation.
  • Proactively tracked executive priorities, meeting outcomes, and required follow-ups.
  • Prepared presentations, reports, and meeting materials to support executive communications.
  • Processed expense reports, invoices, and purchase requisitions using SAP Concur.

Executive Administrative Assistant

BLUE YONDER / JDA Software
Coppell, TX
06.2016 - 02.2017
  • Provided dedicated support to a leadership team of three executives within a high-volume global sales organization.
  • Managed multiple executive calendars, prioritizing client meetings, internal reviews, and travel-related engagements.
  • Coordinated weekly international and domestic travel, aligning meetings geographically to optimize executive time.
  • Organized monthly leadership meetings and quarterly all-hands sessions, managing all A/V and video conferencing logistics.
  • Assisted with preparation of leadership communications, reports, and presentation materials.
  • Processed expenses and invoices; partnered with Accounting and Facilities to support executive needs.

Executive Administrative Assistant

Sabre
Southlake, TX
09.2008 - 06.2016
  • Delivered comprehensive administrative support to Senior Vice Presidents, Vice Presidents, and the Americas leadership team.
  • Managed complex executive calendars and meeting schedules in a global, client-facing environment.
  • Coordinated international and domestic travel, including visas, passports, and Global Entry documentation.
  • Organized large-scale internal meetings, leadership events, and employee travel programs.
  • Acted as first point of contact for executive offices, screening high-priority communications and greeting visitors.
  • Prepared executive documents and training materials; maintained confidentiality of sensitive business information.
  • Supported onboarding of new leaders and employees.

Education

Bachelor of Arts - Education and Music

Ohio University
Athens, Ohio

Skills

  • Business Development Support
  • Client & EA Relationship Management
  • Partner Calendaring & Diary Management
  • Sales Activity & Follow-Up Tracking
  • Complex Global Travel Coordination
  • Strategic Meeting Planning
  • Document Preparation
  • Microsoft Word
  • PowerPoint
  • Excel
  • Outlook
  • Expense & Timesheet Management

Websites

Timeline

Executive HR Administrative Assistant

McKesson
04.2020 - 07.2025

Executive Administrative Assistant

Charles Schwab
05.2017 - 11.2019

Executive Administrative Assistant

BLUE YONDER / JDA Software
06.2016 - 02.2017

Executive Administrative Assistant

Sabre
09.2008 - 06.2016

Bachelor of Arts - Education and Music

Ohio University

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Jamie Wilson