Hi, I’m
Janina Moman
Executive Assistant
Fairfield,Ohio
Overview
20
years of professional experience
7
years of post-secondary education
Work History
Schober USA Inc.Fairfield, Ohio
Executive Secretary
03.2024 - Current
Job overview
- Front Office Organization / Filing of documents
- Telephone calls with customers and suppliers (in German and English language)
- Translation/transcripts (English/German) of correspondence and yearly financial reports
- Preparation, translation, and distribution/dispatch of trade fair invitations and presentations
- Organization and preparation of documents and reports
- Supplier billing entry into the database with the account number for the accounting department
- Processing of incoming and outgoing mail
- Maintenance and updating of the Website
- Support of Management
- Inquiries and quotations
- General correspondence
- Invoicing / Billing
- Data maintenance
- Order confirmations
- Orders
Greater Cincinnati Behavioral Health ServicesBatavia, Ohio
Prevention Specialist
02.2023 - 02.2024
Job overview
- Planned and developed alcohol and other drug prevention and intervention services, including groups and didactic presentations
- Implemented alcohol and other drug prevention and intervention services in accordance with generally accepted, results-oriented prevention practice
- Provided training for professionals regarding alcohol and other drug use, abuse, and dependency
- Implemented Botvin Life-Skills-Training Transitioning Program, including Problem Gambling Education
- In the process of becoming a Trainer of Trainers in the Sources of Strength suicide prevention program
- Reported in a timely manner, tracking and program evaluation as needed to document services, satisfy funders, measure effectiveness, and as assigned by supervisor or administrator
- Active engagement in the Coalition for a Drug-Free Clermont County
- Put together monthly newsletters for the Coalition for a Drug-Free Clermont County
- Developed positive, productive working relationships with consumers to maintain and improve quality services for the community and carry out the mission of Clermont Recovery Center
- Botvin Life-Skills-Training Elementary through 12th Grade
- Facilitated Support Groups (School-based), After-School Programs, Summer Camps, and Youth Leadership Groups
- Engaged in community events for a Drug-Free Clermont County and IPM Food Pantries
- Facilitated Support Groups at JDC
Greater Cincinnati Behavioral Health ServicesBatavia, Ohio
Prevention Specialist Internship
01.2023 - 04.2024
Job overview
- Planned and developed alcohol and other drug prevention and intervention services, including groups and didactic presentations
- Implemented alcohol and other drug prevention and intervention services in accordance with generally accepted, results-oriented prevention practice
- Provided training for professionals regarding alcohol and other drug use, abuse, and dependency, which reflects the generally held view of the agency
- Developed positive, productive working relationships with consumers in order to maintain and improve quality services for the community and carry out the mission of Clermont Recovery Center
Schober USA Inc.Fairfield, Ohio
Executive Secretary
02.2016 - 02.2023
Job overview
- Front Office Organization / Filing of documents
- Telephone calls with customers and suppliers (in German and English language)
- Translation/transcripts (English/German) of correspondence and yearly financial reports
- Preparation, translation, and distribution/dispatch of trade fair invitations and presentations
- Organization and preparation of documents and reports
- Supplier billing entry into the database with the account number for the accounting department
- Processing of incoming and outgoing mail
- Maintenance and updating of the Website
- Support of Management
- Inquiries and quotations
- General correspondence
- Invoicing / Billing
- Data maintenance
- Order confirmations
- Orders
Home DepotForest Park, Ohio
Pro Account Sales Associate
03.2015 - 10.2015
Job overview
- Greeted and provided services for customers
- Customer checkout
- Recruited and sold company credit cards and rewards
- Project assistance
Home DepotForest Park, Ohio
Pro Cashier
02.2013 - 04.2014
Job overview
- Greeted and provided services for customers
- Customer checkout
- Recruited and sold company credit cards and rewards
FERCHAU Engineering GmbHReutlingen
Executive Secretary
01.2009 - 06.2011
Job overview
- Organized Front Office
- Telephone calls with customers and suppliers
- Invoicing / Billing
- Auditing of supplier and customer invoices
- Correspondence after dictation
- Managed payment reminders to customers
- Filed document
- Cash and guidance of the cash book
- Approval of activity reports
- Email correspondence
- Briefing of new co-workers
- Application entry into the database
- Correspondence process of Applicants
- Preparation of the conference rooms for meetings
- Greetings of the applicants, co-workers, and customers
- Managed orders
- Supported of the team
- Provided contracts for new co-workers and customers
- Maintenance of personnel documents
- Overlooked and granted permission for vacation and spare time of co-workers
Emil Soller GmbHStuttgart
Executive Secretary
01.2008 - 12.2008
Job overview
- Organized Front Office
- Telephone calls with customers and suppliers
- Invoicing / Billing
- Auditing of supplier and customer invoices
- Correspondence after dictation
- Managed payment reminders to customers
- Filed document
- Cash and guidance of the cash book
- Approval of activity reports
IDONEUS Dienstleistung & Beratung e. K.Kirchheim/Teck
Management Assistant / Executive Secretary
02.2006 - 08.2007
Job overview
- Organized Front Office
- Bookkeeping (prepared for the bookkeeping)
- Managed inquiries and quotations
- Managed orders and order confirmations
- Telephone calls with customers and suppliers
- Invoicing / Billing
- Cash and guidance of the cash book
- Greeted customers
Skills
Master calender management
Business correspondence management
Documentation and reporting
Travel coordination
Schedule management
Document preparation
Guest relations
Travel arrangements
Calendar management
Presentation creation
Minute taking
Time management expertise
Meeting support
Database maintenance
Meeting coordination
Document proofreading
Scheduling
Travel planning
Client liaison
Report preparation
Exceptional organization
Office administration
Bookkeeping support
Office oversight
Event coordination
Spreadsheet tracking
Business correspondence writing
File management
Education
University of CincinnatiCincinnati, OH
Bachelor of Arts from Social Work
09.2023 - Current
University Overview
University of CincinnatiCincinnati, OH
Associate of Arts from Social Work
09.2020 - 04.2023
University Overview
Kaufmaennisches SchulzentrumBoeblingen, Germany
Vocational Trade School from Office Management
09.2003 - 01.2006
University Overview
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Timeline
Executive Secretary
Schober USA Inc.
03.2024 - Current
University of Cincinnati
Bachelor of Arts from Social Work
09.2023 - Current
Prevention Specialist
Greater Cincinnati Behavioral Health Services
02.2023 - 02.2024
Prevention Specialist Internship
Greater Cincinnati Behavioral Health Services
01.2023 - 04.2024
University of Cincinnati
Associate of Arts from Social Work
09.2020 - 04.2023
Executive Secretary
Schober USA Inc.
02.2016 - 02.2023
Pro Account Sales Associate
Home Depot
03.2015 - 10.2015
Pro Cashier
Home Depot
02.2013 - 04.2014
Executive Secretary
FERCHAU Engineering GmbH
01.2009 - 06.2011
Executive Secretary
Emil Soller GmbH
01.2008 - 12.2008
Management Assistant / Executive Secretary
IDONEUS Dienstleistung & Beratung e. K.
02.2006 - 08.2007
Kaufmaennisches Schulzentrum
Vocational Trade School from Office Management
09.2003 - 01.2006
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