Jasmine Lopez Jimenez
Whittier,CA
Summary
Seeking a position to advance my skills and use those skills to further the goals of the company as well as my career.
Overview
9
9
years of professional experience
Work History
Office Manager
Elite Machining & Engineering Svcs, LLC
Yorba Linda, CA
06.2022 - Current
- Managed daily office operations to enhance workflow efficiency.
- Coordinated scheduling and logistics for meetings and client engagements.
- Oversaw inventory management, ensuring adequate supplies for all departments.
- Streamlined communication processes between teams to improve collaboration.
- Implemented new filing system, increasing document retrieval speed by 30%.
- Developed and enforced policies that improved workplace safety compliance.
- Analyzed operational data to identify areas for process improvement initiatives.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Completed bi-weekly payroll for [Number] employees.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
- Monitored financial data and created accurate estimates using QuickBooks to enhance customer service and support sales efforts.
Administrative/Executive Assistant
The Law Offices of Gary R. Carlin
02.2022 - 06.2022
- Extend support to all departments including Worker’s Compensation and Civil departments including reception, intakes of new clients, assisting CEO in legal and administrative tasks; Run Payroll; Maintain personnel records in accordance with company policy; Enforce company policies, rules, and regulations; Process, train, and mentor new employees; Data Entry; Customer service; Bill Paying; troubleshooting all company email, payroll, and technological accounts; Assists CEO directly with all matters, in and out of job description.
- Full Time
- Duties
- Facilitated communication between clients and attorneys, enhancing client relations and service delivery.
- Implemented office procedures that improved operational efficiency and reduced processing time for requests.
- Trained new administrative staff on office protocols, fostering a collaborative work environment.
- Oversaw office supplies inventory management, streamlining procurement processes to reduce costs.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
Administrative/Executive Assistant
Ortega Counseling Center – Vocational Rehab Center
04.2019 - 01.2022
- Extend support to all departments for a Worker’s Compensation vocational rehab center including reception, intake eligibility specialist, counseling, counselor assistance, marketing; Represent company in Worker’s Compensation court proceedings; Review all Worker’s Compensation pleadings and medical reports; Run Payroll; Maintain personnel records in accordance with company policy; Enforce company policies, rules, and regulations; Process, train, and mentor new employees; Data Entry; Customer service; Auditing and creating invoices; Assists CEO directly with all matters, in and out of job description.
- Full Time
- Duties
Human Resources Specialist
Sears Store Unit #1149
11.2017 - 04.2019
- Money handler; Maintain personnel records in accordance with company policy; Enforce company policies, rules, and regulations; Process, train, and mentor new employees; Assist in interview process; Store management.
- Full Time
- Duties
Education
High School - Academic Honors
La Serna High School
01-2014
Associate of Science -
Cypress College
Cypress, CA05-2027
Skills
- Fluent in Spanish
- Customer service
- Office management
- Organizational skills
- Data entry
- Clear oral/written communication
- Billing
- Scheduling and calendar management
- Administrative support
- Payroll processing
- Bookkeeping
- Mail handling
- Scheduling
- Inventory control
- Workflow optimization
- Financial reporting
- Financial tracking
- Budgeting expertise
Timeline
Office Manager
Elite Machining & Engineering Svcs, LLC
06.2022 - Current
Administrative/Executive Assistant
The Law Offices of Gary R. Carlin
02.2022 - 06.2022
Administrative/Executive Assistant
Ortega Counseling Center – Vocational Rehab Center
04.2019 - 01.2022
Human Resources Specialist
Sears Store Unit #1149
11.2017 - 04.2019
High School - Academic Honors
La Serna High School
Associate of Science -
Cypress College