Jayme Stephens
Raritan,NJ
Summary
Dynamic executive assistant with over ten years of experience supporting C-suite executives. Expertise in executive communication, travel coordination, and document preparation. Proven ability to drive efficiency and enhance collaboration within teams to meet strategic objectives.
Overview
16
16
years of professional experience
Work History
Executive Assistant to Chief Research Officer
Insmed Inc.
Bridgewater, New Jersey
03.2014 - Current
- Managed executive calendars and scheduled appointments for senior management.
- Coordinated travel arrangements and prepared detailed itineraries, ensuring seamless logistics for team members.
- Organized meetings, prepared agendas, and recorded meeting minutes for effective follow-up.
- Maintained confidential files and documents to ensure data security and compliance.
- Liaised with departments to enhance communication and streamline workflow processes, improving collaboration.
- Facilitated communication between senior management and staff, promoting clarity and alignment on objectives.
Executive Assistant to the Chief Executive Officer
Aptalis Pharmaceutical Technologies
Bridgewater, New Jersey
01.2010 - 03.2014
- Maintained calendar appointments for CEO to ensure timely fulfillment of commitments.
- Facilitated communication among executives to streamline workflows and enhance cross-department collaboration.
- Acted as liaison between CEO, departments, and external organizations.
- Secured sensitive information to protect company confidentiality and business operations.
- Addressed high-priority issues with professional administrative discretion.
- Developed presentations for board meetings and key stakeholders.
- Arranged international travel itineraries for top executives' business trips.
- Supported other executives as needed and executed special projects aligned with strategic initiatives.
Skills
- Executive communication
- Project coordination
- Calendar management
- Travel coordination
- Document preparation
- Confidentiality management
- Office administration
Timeline
Executive Assistant to Chief Research Officer
Insmed Inc.
03.2014 - Current
Executive Assistant to the Chief Executive Officer
Aptalis Pharmaceutical Technologies
01.2010 - 03.2014