Jeannette Steinborn
West Hempstead,USA
Summary
I have had numerous years of experience within the corporate environment. My skill set is broad, as I have worked directly for C-Level executives, but have also engaged in many administrative tasks and special projects. I can handle shifts in responsibilities and I am always open to providing assistance where needed. Known for strong team collaboration and achieving results. Adaptable and reliable with a focus on performance and continuous improvement. Enjoy fostering team success and organizational efficiency. Effective communicator with a strong sense of confidentiality.
Overview
33
33
years of professional experience
Work History
Finance Administrator
Publishers Clearing House
Port Washington, NY
06.2017 - 07.2025
- Assistant to the Chief Financial Officer which involved providing administrative and personal support
- Worked on monthly Board presentations and packages
- Managed the company’s travel and expense program which involved overseeing all company travel, communication between employees and vendors to ensure smooth business travel, troubleshooting issues with travel site, monitored pricing,
- Reviewed travel reports and approved/processed expense reports for 600 employees.
- Negotiated vendor contracts for the travel program including hotel, airline and car rentals.
- Worked with travel management company to review company spend and gain discounts from all travel vendors.
- Monitored employee travel habits to gage on travelers needs and improvements to the travel program. Incentivized travelers through rewards and rebates at hotel properties.
- Oversaw and maintained the corporate travel website. Provided updates to the site by engaging travelers with company and travel news and online hotel brochures.
- Attended travel conferences such as Concur Fusion, GBTA Annual Conference and World Travel symposiums. Conducted property visits to corporate hotels as well as prospective new properties to enhance corporate inventory of hotels.
- Assisted Senior Manager Payroll with weekly payroll processing and served as back-up when Senior Manager was out of the office.
- Served as information source for the department and assisted other departments, such as Legal and HR as needed
- Oversaw the company’s storage and office supply needs and coordinated with other assistants weekly.
Finance Assistant
Publishers Clearing House
Port Washington, NY
05.2007 - 06.2017
- Assisted Chief Financial Officer, Assistant VP/Controller and Assistant VP Customer Service with daily needs including calendars, scheduling appointments, correspondence and projects.
- Supported Accounts Payable with reconciliation of returned checks in Lawson system
- Updated addresses for customers in Customer Service system
- Maintained office supplies for the company and ordered for eah department
- Responsible for maintaining archived files and managing off-site storage
- Served as back-up receptionist when needed
Executive Assistant
Bookspan, Inc.
Garden City, NY
05.2000 - 03.2007
- Right-hand to Vice President of New Member Marketing
- Sourced products for New Member Marketing and met with vendors to acquire products within specific price-points.
- Maintained department filing and office supplies
Executive Assistant
Scholastic Publishing
New York, NY
04.1995 - 02.1999
- Right-hand to Vice President International. Assisted VP in overseeing five international subsidiary offices which included presentations, mailings, promotional materials, new product information, weekly meetings and updates. Produced weekly communications to international staff and subsidiaries from VP via Dictaphone. Handled VP’s personal agenda and assisted with all of VP’s outside activities, lunches and errands.
Sales Manager, College Sector
John Wiley & Sons, Inc.
New York, NY
08.1995 - 03.1996
- Responsible for selling international translation rights for college textbooks. Had thorough knowledge of all textbook materials including addendums and new editions. Communicated with international publishers weekly and promoted textbooks through sales correspondence and meetings. Attended weekly meetings with editors and quarterly sales meetings with publishers. Attended domestic and international book fairs.
Sales Assistant, Latin America
John Wiley & Sons, Inc.
New York, NY
08.1994 - 08.1995
- Assisted Sales Manager with all sales promotion activities for Latin American countries. Liaison for sales reps in five satellite offices within South and Central America.
Office Services Assistant
Russell Reynolds Associates, Inc.
New York, NY
06.1992 - 08.1994
- Assisted the Manager of Office Services and the Office Services team with all aspects of office environment. Supported the Executive team with requirements to aid them in their daily activities. Coordinated in-office and outside special events and assisted the Manager of Special Events with activities including party planning, gifts and communications. Assisted Recruiter with hiring office support. Filled-in for front desk receptionist during breaks and when out of the office. Helped oversee mailroom activities. Maintained office supplies for the staff.
Education
BA - Sociology and English
Queens College University
Flushing, New YorkSkills
- Proficient in Microsoft Word, Excel and PowerPoint Knowledge of ADP Payroll and Benefit System, Proficient in Concur system, Lawson and GUI Strong oral and written skills Outgoing personality with strong people skills Fluent in the Spanish language
Languages
Spanish
Native or Bilingual
Timeline
Finance Administrator
Publishers Clearing House
06.2017 - 07.2025
Finance Assistant
Publishers Clearing House
05.2007 - 06.2017
Executive Assistant
Bookspan, Inc.
05.2000 - 03.2007
Sales Manager, College Sector
John Wiley & Sons, Inc.
08.1995 - 03.1996
Executive Assistant
Scholastic Publishing
04.1995 - 02.1999
Sales Assistant, Latin America
John Wiley & Sons, Inc.
08.1994 - 08.1995
Office Services Assistant
Russell Reynolds Associates, Inc.
06.1992 - 08.1994
BA - Sociology and English
Queens College University