Jeff Zarnesky
Freedom Forever
Star,ID
24
years of professional experience
Knowledgeable accounts payable professional with solid history of managing teams and driving operational success. Skilled in implementing strategic initiatives that enhance productivity and efficiency. Demonstrated ability in problem-solving and decision-making.
Work History
Corporate Expense Manager
7 Years 2 Months- Reconcile process credit cards and expense reports by verifying entries and comparing statements.
- Compiled month-end reports detailing sales and operations credit card spending by GL, branch, and inventory for financial analysis.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
- Maintain downloads from Bank of America, CNB, Home Depot, and Expensify.
- Uploaded transactions in NetSuite and verified the accuracy and timeliness of data.
- Perform daily and monthly bank statement reconciliations.
- Reviewed and processed expense reports, ensuring compliance with documentation and approval requirements prior to payment.
- Estimate and accrue outstanding credit card liabilities and related at month end.
- Trained employees on credit card usage and Expensify procedures to enhance understanding and compliance.
- Research questions arising during financial statement close and review processes.
- Provide documentation and support during annual financial statement audit.
- Train employees on credit card procedures and best practices
- Maintain high dollar volume 5 Corporate credit lines ($5 mil+), 800+ individual credit card balances, declines, and fraud. Increased 2023 Credit Card rebate to $1 mill.
- Order credit cards and set up employees on Expensify (profile, credit cards, and policies)
- Managed HQ petty cash safe, accounting binder, and petty cash sheets for all branches.
- Managed corporate gift cards and maintained accurate records.
- Create new sets of QuickBooks for all new entities. Update chart of accounts and class codes
- Complete credit applications as requested.
- Record permit checks and review daily and monthly statements
- Manage corporate expense team.
- Process termination payroll checks, daily and weekly check runs
Accounts Payable Manager
6 Months- Supervised Accounts Payable team of 3, and Hired, trained, managed performance, and implemented corrective actions for personnel activities.
- Planned, organized, streamlined, and managed entire accounts payable function to enhance operational efficiency.
- Perform month end and year end close. Reconcile AP and related bank accounts, research, and report monthly variance analysis. Adjusted month-end and year-end journal entries.
- Preform month end and year end close. Reconcile AP and related bank accounts, research, and report monthly variance analysis. Responsible for adjusting month end and year end journal entries.
- Coordinate and provide info for yearly financial audit.
- Manage the corporate credit card program.
- Developed, implemented, and maintained systems, policies, and procedures to comply with company policy, internal controls, and regulatory reporting.
- Develops, implements and maintains systems, policies and procedures to ensure compliance to company policy, internal controls and regulatory reporting.
Accounts Payable Manager
3 Years 9 Months- Supervised high volume accounts payable team of 4 and expense admin staff. Managed hiring, training, performance management, corrective actions, and other personnel-related activities.
- Planned, organized, streamlined, and managed entire accounts payable function to enhance operational efficiency.
- Review all vendor payments over $10k.
- Perform month end and year end close. Reconcile AP and related bank accounts, research, and report monthly variance analysis. Responsible for adjusting month end and year end journal entries.
- Prepare monthly and quarterly KPI reports for BOD package and leadership team.
- Coordinate and provide info for yearly financial audit, sales & use tax audits.
- Manage the corporate credit card program. Increased the corporate rebate to $192k in 2018.
- Oversee the employee expense reporting, auditing, and travel reward programs ensuring full advantage of cost containment opportunities.
- Ensured IRS Form 1099 reporting compliance and maintained vendor address book.
- Developed, implemented, and maintained systems, policies, and procedures to comply with company policy, internal controls, and regulatory reporting.
- Implemented AP automation system.
- Manage internal multi company accounts payable.
Accounts Payable Representative II
2 Years 6 Months- Reviewed and recorded Non-PO invoices and check request
- Matched and recorded invoices against purchase orders
- Examined invoices for proper G/L account codes, and management signature approvals.
- Executed check runs, ACH payments, and recorded wire transfers to ensure timely disbursement of funds.
- Analyzed checks and ach payments against invoices to ensure accuracy.
- Managed international payroll, expense reimbursements, benefits, and other payments.
- Recorded International wire transfers for intercompany payments.
- Managed payments for shareholders, board of directors, limited partnerships, and tax distributions.
- Researched and resolved discrepancies between credit card statements and JD Edwards
- Researched and provided documents for annual auditor request.
- Delivered customer support for Hunter Preferred Program
- Audited HPP Rewards department sales reports and posted purchases to customer accounts.
- Assisted in development and implementation of new software system for HPP and Marketing depts.
- Reconciled and audited year-end reports for top tier customers.
- Handled year-end closing of distributor sales reports.
- Prepared and submitted cash redemptions, customer service requests, and distributor account credits.
- Closed out all claims including AP invoices, payment information, and audited the matching claims.
- Updated prospective &member accounts, IRS TIN matching, and provide documentation for an audit trail
- Cross-trained in all three positions within the HPP department.
Bookkeeper
6 Months- Managed all accounts payable and accounts receivable functions.
- Processed and deposited daily credit card settlements and check payments for timely sales invoice reconciliation.
- Generated and recorded weekly check runs for all accounts payable.
- Prepared daily cash receipts, weekly AR reports, and customer statements to ensure accurate financial tracking.
- Preformed month end credit card and bank reconciliations
- Recorded and matched receiver purchase orders against invoices
- Performed month end credit card and bank reconciliations
- Reviewed all daily sales acknowledgement orders for accuracy and correct discrepancies.
- Contacted clients to discuss and resolve any outstanding account receivable payments.
Staff Accountant
8 Months- Performed daily close for Country Club Golf Course, Exec Course, Golf Shop, and Restaurant/Snack Bars
- Processed and recorded daily cash deposits and credit card reconciliations for all entities.
- Prepared and issued monthly invoicing for 4,200 country club members and community residents.
- Tracked and entered daily invoicing and payments for catering department to ensure accurate records.
- Reconciled AR balances, managed AR aged report, and posted adjusting journal entries at month end.
- Prepared and issued monthly invoices for 4,200 country club members and community residents, facilitating timely revenue collection.
- Entered daily adjustment journal entries and managed cash spreadsheets.
- Provided customer service, resolved billing discrepancies, collection letters and calls.
- Managed Recreation facilities coordinated daily event scheduling and maintained contracts.
- Processed residential escrow transfers and leases while applying payments to maintain accurate financial records.
- Published and distributed monthly community newsletter and sold advertising.
Accounting Clerk / Human Resource Specialists
6 Years 8 Months- Executed various accounting tasks to support financial operations.
- Accounts Payable and Accounts Receivable
- Processed, recorded, and prepared bank deposits for checks daily, totaling over $250,000.
- Generated and distributed monthly corporate invoices.
- Processed credit card charges applied payments and maintained records.
- Analyzed, recorded, and originated daily check payouts for independent contractors.
- Reviewed and resolved discrepancies in corporate and branch office monthly invoices, expediting payment processes.
- Prepared a bi-weekly payroll and employee garnishments using ADP and Paychecks.
- Managed corporate vendor w-9's and account files, completing expense reports to ensure compliance.
- Performed diverse HR functions to support employee management.
- Created, reorganized, and managed 500 employee files in accordance with state and federal regulations.
- Conducted interviews, screened resumes and applications.
- Revised and maintained employee handbooks, job descriptions, contracts and compensation agreements.
- Preformed employee background checks using Kroll, Choicepoint, and Occuscreen.
- Managed state licensing and compliance for operation in 12 states.
- Facilitated communication to resolve issues among sales agents, lenders, and clients.
- Completed and maintained all lender broker application packages, contracts, and files.
- Website administrator for corporation and 200 different lenders.
Education
Small Business Accounting and Bookkeeping Certificate
Bachelor of Science - Business Management
Associate Degree Speech & Communications
Skills
Accounts Payable
Expense management
Credit card management
Account reconciliations
Financial report analysis
Accounting ledger coordination
Comprehensive accounting understanding
Accounting software expertise
Skilled in Microsoft Office tools
Timeline
Corporate Expense Manager
Freedom Forever
08.2019 - CurrentRead More
Accounts Payable Manager
Freedom Forever
02.2019 - 08.2019Read More
Accounts Payable Manager
Hunter Industries
05.2015 - 02.2019Read More
Accounts Payable Representative II
Hunter Industries
11.2012 - 05.2015Read More
Bookkeeper
Astro Converters Inc. (Aerotek)
04.2012 - 10.2012Read More
Staff Accountant
Lake San Marcos Resort and Country Club
05.2011 - 01.2012Read More
Accounting Clerk / Human Resource Specialists
Mortgage Loan Specialists Inc.
11.2002 - 07.2009Read More
Edinboro University of Pennsylvania
Bachelor of Science from Business Management
Read More
The American Business College’s The Accounting Academy
Small Business Accounting and Bookkeeping Certificate
Read More