JELENA MASLOVA
New York City,NY
Summary
Detail-oriented Document Control Specialist with strong experience providing administrative and executive support to busy professionals. Highly skilled in time management, scheduling, and coordinating multiple priorities. Known for creating clear systems, anticipating needs, and keeping people, schedules, and deliverables organized in fast-paced environments.
Overview
5
5
years of professional experience
Work History
DOCUMENT CONTROL SPECIALIST
STV Inc.- BBJ-Q Project
New York City, USA
04.2024 - Current
- Oversaw schedules, deadlines, and rolling timelines across various workstreams to maximize productivity.
- Maintained comprehensive trackers for priorities and due dates to support project management needs.
- Facilitated effective information flow, ensuring all tasks progressed in a timely manner.
- Assisted leadership with meticulous planning, preparation, and organization of meeting materials.
- Discreetly managed sensitive documents and communications to uphold confidentiality standards.
- Proactively tracked action items, following up on execution to meet deadlines consistently.
- Acted as a key coordination point for organized communication across multiple stakeholders.
- Prepared documentation in advance based on anticipated needs to streamline operations.
- Provided ongoing administrative and organizational support to project leadership.
- Managed high volumes of information while maintaining accuracy and confidentiality
DOCUMENT CONTROL SPECIALIST
Corgan - JFK T6 Project
New York City, USA
01.2023 - 04.2024
- Track document schedules, approvals, and submission timelines
- Monitor deadlines and proactively follow up to avoid delays
- Support teams by organizing priorities and deliverables
- Maintain structured systems to keep work moving efficiently
ADMINISTRATIVE ASSISTANT
The Network Place
New York City, USA
05.2021 - 12.2023
- Provided direct administrative support to leadership, assisting with daily organization and coordination.
- Managed calendars, meeting schedules, and appointment coordination.
- Tracked tasks, priorities, and deadlines to ensure timely follow-ups.
- Assisted with inbox management, organizing communications, and flagging priorities.
- Coordinated meetings by preparing materials, agendas, and notes.
- Conducted research and gathered information to support planning and decision-making.
- Assisted with travel-related coordination, scheduling, and logistics.
- Maintained organized digital files and records, with attention to confidentiality.
Education
BACHELOR OF ARTS - HISTORY OF ART
Saint Petersburg State University
Saint Petersburg, RussiaSkills
- Google Calendar, Outlook Calendar, and Apple Calendar
- Project management tools: Notion, Asana, and Trello
- Task management: Microsoft To Do and Excel
- Data analysis: Google Sheets and Microsoft Office
- Email communication: Gmail and Outlook
- Cloud storage: Google Drive, Dropbox, and SharePoint
- Virtual meetings: Zoom, Google Meet, and Microsoft Teams
- Effective communication skills
- Team collaboration strategies
- Schedule coordination expertise
- Document management systems
- Data organization techniques
- Attention to detail
- Critical thinking abilities
- Time management skills
- Problem-solving capabilities
- Confidentiality handling practices
- Records management proficiency
- Discretion handling expertise
- Version control methods
- File maintenance procedures
- Document control processes
- Process improvement initiatives
Digital Tools And Productivity
- Gmail
- Outlook
- Google Drive
- Dropbox
- SharePoint
- Microsoft Office
- Zoom
- Google Meet
- Microsoft Teams
- ChatGPT
Time Management And Planning Tools
- Google Calendar
- Outlook Calendar
- Apple Calendar
- Notion
- Asana
- Trello
- Microsoft To Do
- Excel
- Google Sheets
Timeline
DOCUMENT CONTROL SPECIALIST
STV Inc.- BBJ-Q Project
04.2024 - Current
DOCUMENT CONTROL SPECIALIST
Corgan - JFK T6 Project
01.2023 - 04.2024
ADMINISTRATIVE ASSISTANT
The Network Place
05.2021 - 12.2023
BACHELOR OF ARTS - HISTORY OF ART
Saint Petersburg State University