JENNIFER MCAULIFFE
New York,NY
Summary
Seasoned Executive Chief of Staff/C Suite EA with 10+ years of experience at the intersection of executive leadership, media, and strategic communications. Deep background in publicity, internal and external communications, and executive speechwriting, shaping clear and compelling narratives for senior leaders and organizations. Led high-impact staff communications, including company-wide newsletters, to strengthen alignment, transparency, and culture. Trusted advisor to C-suite executives, known for discretion, sound judgment, and the ability to translate strategy into effective execution across people, process, and technology. A great brand ambassador for each company I have worked for. Mentor to other admin professionals.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Chief of Staff - Executive Team
Downer
, Australia
01.2024 - 12.2025
- Served as a strategic partner to Executive General Managers, managing classified communications and confidential workflows across Defence, Health, and Education portfolios.
- Produced secure executive newsletters and policy communications, ensuring message accuracy and alignment among multi-agency stakeholders.
- Coordinated executive reporting cycles, including board papers and operational dashboards, to support high-level decision-making and governance.
- Oversaw agenda design and action tracking for confidential leadership forums, enhancing meeting effectiveness and accountability.
- Directed complex calendar management and workflow optimization across multiple offices to streamline operations and improve efficiency.
- Facilitated communication between executive leadership and departmental teams.
- Coordinated strategic planning sessions to align organizational goals and objectives.
- Managed project timelines and deliverables across multiple initiatives.
- Developed operational workflows to enhance productivity and efficiency.
- Oversaw budget management for departmental projects and initiatives.
- Researched industry trends to inform strategic decision-making initiatives.
- Formulated policies and procedures to improve operational efficiency of the organization.
Executive Assistant to Director of Studio / Writer – Communications & Production
Toffee Studios
, Australia
01.2022 - 01.2024
- Acted as the primary communications partner to the Director of Studio, managing written outputs, messaging, and creative alignment across commercial and broadcast productions.
- Produced production newsletters, executive updates, briefing notes, pitch summaries, and internal communications to maintain clarity and cohesion across teams and stakeholders.
- Drafted and edited marketing copy, pitch decks, campaign materials, voiceover scripts, and branded content for commercial clients.
- Coordinated communication flow between executives, production crews, agencies, and clients, ensuring alignment across creative, operational, and delivery timelines.
- Managed scheduling, domestic and international travel, on-set logistics, crew coordination, and vendor relationships across multiple productions.
- Prepared executive summaries, creative overviews, briefing papers, and project reports to support leadership decision-making.
- Produced and edited podcasts, overseeing research, script development, pre-interviews, recording, editing, and publication workflows.
- Streamlined office procedures to enhance overall productivity.
Executive Assistant to CEO, CSO and CPO / Senior Communications
Mindshare & WPP
01.2020 - 01.2022
- Partnered with senior leadership across global media and advertising networks, overseeing executive operations and stakeholder communication.
- Managed complex international calendars and travel schedules while ensuring constant communication readiness for executives.
- Developed and disseminated organizational updates, internal culture communications, and executive messaging for enterprise-wide distribution.
- Drafted and refined keynotes, pitches, and strategy documents for C-suite leaders, enhancing the clarity and impact of executive communications.
- Coordinated leadership summits and onboarding programs to support organizational alignment and cultural initiatives.
- Global
Executive Assistant to Managing Director
News Corp Australia
, Australia
01.2018 - 01.2019
- Coordinated cross-functional teams to streamline operations and enhance organizational efficiency.
- Produced impactful written materials that aligned with leadership objectives and supported informed executive decision-making.
- Proficient in CRM management and governance, including data entry accuracy, segmentation processes, pipeline tracking, stakeholder updates, and maintenance of large-scale contact databases for leadership and campaign operations.
- Developed SEO-driven editorial content
Executive Assistant COO Australia & Asia
FremantleMedia
, Australia
01.2011 - 01.2017
- Supported Publicity, Sales, Legal, Finance, and Production departments with high-level administrative and operational coordination.
- Created production newsletters, internal updates, audience management communications, and operational summaries for leadership teams.
- Coordinated international travel, global leadership meetings, event logistics, and cross-department workflows.
- Assisted with budget tracking, financial reporting, and governance processes for major productions such as The X Factor and Neighbours.
- Contributed to creative operations, script development workflows, and studio broadcast activities for live productions.
Senior Copywriter and Account Executive
TMP Worldwide Advertising & Communications
01.2005 - 01.2011
- Developed creative strategy and copy for major branding campaigns
- Managed client accounts from concept through delivery
- Produced award-winning work across multiple industries
Education
Bachelor of Arts - Media & Communications
Macquarie University
Sydney, AustraliaSkills
- Executive Operations
- Strategic Communications
- Calendar & Travel Management
- Board & Governance Materials
- Copywriting & Editing
- Production Coordination
- Microsoft Office Suite
- CRM Management
- Interpersonal communication
- Policy writing
Certification
CERTIFICATIONS
Experienced EA course - Sydney University
AI Fundamentals – IBM
Introduction to Artificial Intelligence – TAFE NSW
Beginner SEO and Technical SEO – Semrush Academy
Google Ads Video Certification – Google Skillshop
Project Management Foundations – Google
From Code to Creation: Game Programming – edX
Introduction to Data Science – Cisco Networking Academy
Experienced EA course - Sydney University
AI Fundamentals – IBM
Introduction to Artificial Intelligence – TAFE NSW
Beginner SEO and Technical SEO – Semrush Academy
Google Ads Video Certification – Google Skillshop
Project Management Foundations – Google
From Code to Creation: Game Programming – edX
Introduction to Data Science – Cisco Networking Academy
Judging Panels
- Telly Awards Judging Council International
Timeline
Chief of Staff - Executive Team
Downer
01.2024 - 12.2025
Executive Assistant to Director of Studio / Writer – Communications & Production
Toffee Studios
01.2022 - 01.2024
Executive Assistant to CEO, CSO and CPO / Senior Communications
Mindshare & WPP
01.2020 - 01.2022
Executive Assistant to Managing Director
News Corp Australia
01.2018 - 01.2019
Executive Assistant COO Australia & Asia
FremantleMedia
01.2011 - 01.2017
Senior Copywriter and Account Executive
TMP Worldwide Advertising & Communications
01.2005 - 01.2011
Bachelor of Arts - Media & Communications
Macquarie University