Jenna Lizarraga
Modesto,CA
Summary
Skilled Paralegal with a track record of enhancing legal proceedings. Excels in legal research, case management, and maintaining confidentiality, coupled with exceptional attention to detail and team collaboration. Proven ability in streamlining operations and improving case handling efficiency. Detail-oriented individual with a diverse background in legal research, document drafting, case management, and trial preparation. Possesses excellent communication skills, superior organizational abilities, and a thorough understanding of legal principles. Passionate about helping clients navigate the legal system and achieve their goals.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Paralegal
Pier 5 Law Offices
07.2024 - Current
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Assisted counsel in preparing answers, providing documentation, and information for discovery request.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Streamlined communication between clients and legal staff by managing client inquiries promptly and professionally.
- Summarized depositions, legal documents and other material to provide attorney with relevant material for cases.
- Improved team productivity by coordinating with attorneys to prioritize and delegate tasks effectively.
- Revised and finalized letters, briefs, and memos.
- Interviewed clients to obtain information relevant to cases.
- Assisted attorneys with reviewing and organizing witness reports.
- Maintained organized case files to ensure easy access to essential information for all team members.
- Streamlined workflow by managing multiple cases simultaneously, prioritizing tasks, and meeting deadlines.
Paralegal
Law Office of Keith Staten
04.2024 - 07.2024
- Prepared legal documents and filed them in court.
- Maintained legal calendar, scheduling appointments and interviews and providing reminders of court appearances.
- Handled sensitive and proprietary information with discretion and confidentiality.
- Assisted with trial preparation activities such as document management, witness coordination and exhibits organization.
- Coordinated meetings between attorneys and clients regarding ongoing cases or new business opportunities.
- Facilitated communication between clients, witnesses and experts associated with legal matters.
- Provided administrative support to the Legal Department by preparing correspondence, organizing files, conducting research and maintaining databases.
- Organized large volumes of data into an easily retrievable format for review by attorney staff members.
- Developed a strong understanding of the legal system, including relevant laws and procedures.
- Prepared case summaries, chronologies of facts and other materials for use in legal proceedings.
- Developed and entered various case materials into computer database.
- Attended hearings in order to provide assistance to attorneys during court proceedings.
- Summarized depositions and other trial-related documents for use by attorneys in court proceedings.
- Transcribed digital recordings, written correspondence and depositions.
- Conducted initial assessment of case referrals received against case acceptance criteria and program priorities.
- Met with clients to conduct interviews and gain case information.
- Answered incoming inquiries or distributed to attorneys.
- Assisted in preparing for hearings, mediations, arbitrations and trials by organizing evidence and witnesses.
- Took notes regarding witness testimony which were later used during settlement negotiations or trial proceedings.
- Called upon witnesses to testify at hearings.
- Prepared exhibits for trial using wide range of visual materials.
- Investigated facts with thorough research of public records and internet sources.
- Organized evidence to prepare for trial.
Legal Secretary
Pier 5 Law Offices
09.2016 - 01.2018
- Made photocopies of correspondence, documents, and other printed matter for filing purposes.
- Organized meetings between attorneys and clients as well as court appearances when necessary.
- Drafted correspondence, pleadings, motions, discovery documents and other legal forms under the direction of attorneys.
- Transcribed dictation from digital voice recorders and maintained accurate records of dictated notes.
- Provided administrative support to attorneys, including scheduling appointments and managing calendars and travel arrangements.
- Answered phones, screened calls and responded to inquiries from clients as needed.
- Assisted attorneys in preparing for hearings and trials.
- Managed incoming emails from clients or opposing counsels, answered queries promptly, and forwarded messages appropriately.
- Greeted visitors upon arrival at the office; provided assistance with directions or general information about the firm's services.
- Developed and implemented office procedures to improve efficiency.
- Maintained and organized client files for traceability.
- Scanned incoming mail into electronic folders while maintaining hard copies in file cabinets.
- Developed an efficient system for organizing paper files by indexing them according to subject matter.
- Ordered office supplies as needed while adhering to budgetary guidelines established by firm administrators.
- Filed pleadings with courts electronically via E-filing systems such as PACER and ECF.
- Assisted with trial preparations by gathering exhibits, summarizing depositions and preparing witness notebooks.
- Arranged delivery of legal correspondence to clients, witnesses, and court officials.
- Scanned documents and uploaded them to the firm's case management system.
- Made photocopies of correspondence, documents, and other printed matter.
- Mailed, faxed, or arranged delivery of legal correspondence to clients, witnesses and court officials.
- Scheduled and made appointments.
- Received and placed telephone calls.
- Responded promptly to emails and phone calls from clients, vendors and colleagues.
- Drafted and typed office memos.
- Made travel arrangements for attorneys.
Executive Assistant
CannaBusiness Law
09.2016 - 09.2017
- Exhibited strong organizational skills to manage multiple projects simultaneously.
- Provided administrative support services such as preparing reports, transcribing meeting minutes, conducting research.
- Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings.
- Developed and maintained filing systems for confidential documents, emails, spreadsheets and other materials.
- Managed and organized confidential information to maintain privacy.
- Managed executive email accounts by responding to messages and initiating email conversations with colleagues.
- Efficiently managed incoming and outgoing calls while exercising discretion when handling sensitive information.
- Coordinated executive calendar by scheduling meetings with appropriate parties and confirming availability.
- Resolved customer inquiries or escalated issues accordingly according to established protocols.
- Assisted with event planning by making travel arrangements and reserving venues when necessary.
- Monitored and maintained executive files and records.
- Coordinated schedules by booking and canceling meeting venues.
- Prepared travel arrangements and coordinated logistics for executives traveling internationally.
- Organized complex files and documents in a logical fashion for easy retrieval later on.
- Processed invoices accurately in a timely manner according to established guidelines.
- Created purchase orders for office supplies using cost effective methods.
- Performed general office duties, such as ordering supplies, maintaining records management database systems and performing basic bookkeeping work.
- Prepared agendas, set up catering, and sent invites for luncheons, board meetings, and appointments.
- Answered phone calls to direct callers to appropriate parties or take messages.
- Utilized job-related software to prepare invoices, letters, and memos.
- Greeted visitors and determined whether should be given access to specific individuals.
- Prepared responses to correspondence containing routine inquiries.
- Used advanced Excel functions and calculations to develop reports and lists.
- Operated scanners to make copies of correspondence and other printed material.
- Designed electronic file systems to maintain electronic and paper files.
Education
Associate of Arts - Paralegal
American River College
Sacramento, CA05-2025
Skills
- Calendar Management
- Time Management
- Team Collaboration
- Regulatory Compliance
- Attention to Detail
- Client Communication
- Project Coordination
- Contract Review
- Administrative Support
- Conflict Resolution
- Interviewing Witnesses
- Proofreading
- Confidentiality Maintenance
- Problem Solving
- Microsoft Office Proficiency
- Legal Transcription
- Legal Writing
- Legal Analysis
- Court Filing
- Case Management
- Deposition Summaries
- Legal Research
- Multitasking
- Discovery Management
- File Organization
- Document Drafting
- Legal terminology
- Criminal law
- Courtroom procedures
- Court filings
- Client communication
- File management
- Calendar management
- Client intake
- Multitasking Abilities
- Critical thinking
- Organizational skills
- Team collaboration
- Adaptability and flexibility
- Verbal and written communication
- Relationship building
- Proficient in MS office
- Self motivation
- Document filing
- Professionalism
- Legal correspondence
- Case summaries
- Correspondence and legal forms
- Case file management
- Document editing
- Court document filing
- LexisNexis
- Case analysis
- Trial preparation
- Customer service
- Attention to detail
- Reliability
- Document organization
- Client relations
- Client confidentiality
- Document preparation
- Continuous improvement
- Legal and court processes
- Document drafting
- Professional demeanor
Certification
Paralegal Studies
Timeline
Paralegal
Pier 5 Law Offices
07.2024 - Current
Paralegal
Law Office of Keith Staten
04.2024 - 07.2024
Legal Secretary
Pier 5 Law Offices
09.2016 - 01.2018
Executive Assistant
CannaBusiness Law
09.2016 - 09.2017
Associate of Arts - Paralegal
American River College
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