JENNIFER AUSTIN
Cincinnati,OH
Summary
Timely and effective Senior Administrative Assistant to team leaders in completing tasks, compiling schedules for teams and leveraging member strengths for optimal performance. Structured administrator of office tasks with awareness of proper channels for organization- appropriate task completion. Reliable problem solver and task organizer with capacity to provide deliberate structure to chaotic workloads.
Overview
19
19
years of professional experience
Work History
Senior Administrative Assistant
Cincinnati Children's Hospital And Medical Center
05.2022 - Current
- Support a team of 50+ CRNAs and 7 MDs, Support Neuromonitoring Division and Radiology Division
- Manage Qgenda for scheduling appointments and divisional meetings, including agenda development
- Maintain and update daily changes in Qgenda, providing backup for team members as needed
- Coordinate initial interviews and onboarding for new hires
- Organize seminar/conference scheduling, manage travel arrangements, reimbursements, catering, and room bookings
- Provide general office support, including copying, scanning, and email correspondence
- Collaborate with other administrative assistants for seamless backup support
- Liaise with external assistants for scheduling and booking trips, including mission trips
- Ensure prompt email responses for schedule changes and meeting updates.
Bookkeeper/Secretary/Legal Assistant
O'Connor Acciani & Levy
10.2008 - 05.2022
- Secretary/Assistant (2008-2016): Managed Chapter 7 and 13 Bankruptcy Petitions, client meetings, appointment scheduling, and multi-line switchboard operations
- Bookkeeper (2016-2022): Handled multiple bank accounts, financial reporting, budgeting, and monthly bill payments.
Administrative Assistant/Legal Secretary
Haverkamp Rebold & Riehl
05.2005 - 10.2008
- Filed legal documents with various court systems, drafted and prepared documents for attorney review, and managed attorney timekeeping and calendars.
Education
High School Diploma -
Seton High School
Cincinnati, OH05.2005
Skills
- Excellent writing and communication skills/strong typing skills
- Proficient in Microsoft Office Suite, Crystal Reports, Adobe, PracticeMaster, FileVine, NetDocuments, Shortel, QuickBooks, and Qgenda
- Ability to work efficiently both in a team and independently
- Capable of completing tasks quickly and effectively
- Confidentiality and Discretion
- Meeting Planning Proficiency
- Basic accounting knowledge
- High-Level Multitasking
- Calendar Management
Awards
- Nominated for Administrative Assistant Commitment to Excellence, 2023
- Finalist (top 10) for Administrative Assistant Commitment to Excellence, 2024
Timeline
Senior Administrative Assistant
Cincinnati Children's Hospital And Medical Center
05.2022 - Current
Bookkeeper/Secretary/Legal Assistant
O'Connor Acciani & Levy
10.2008 - 05.2022
Administrative Assistant/Legal Secretary
Haverkamp Rebold & Riehl
05.2005 - 10.2008
High School Diploma -
Seton High School