Jennifer Barker
Haslet,TX
Summary
EXECUTIVE ASSISTANT | TALENT & OPERATIONS SUPPORT
Strategic, highly trusted administrative professional with 10+ years of experience supporting senior leaders, managing complex operations, and coordinating cross‑functional initiatives in fast‑paced environments. Known for discretion, resiliency, and proactive problem‑solving while handling confidential information, executive priorities, and enterprise‑wide programs. Adept at project management, executive communications, event planning, and leveraging digital tools and automation to streamline workflows and improve organizational effectiveness.
Overview
19
19
years of professional experience
Work History
Background Investigator
Fidelity Investments
12.2024 - Current
- Conducted comprehensive pre-employment background investigations to evaluate candidate qualifications and eligibility.
- Managed highly sensitive and confidential applicant information with discretion, accuracy, and strict adherence to privacy standards.
- Verified employment, criminal, credit, and educational histories through professional communication with external organizations and institutions.
- Reviewed applications for completeness and accuracy, proactively identifying discrepancies and resolving issues in a timely manner.
- Entered and maintained verified data within internal systems and prepared detailed reports to support executive-level hiring decisions.
- Demonstrated strong communication, organizational, and technical skills while working independently and in a team environment.
Administrative Manager
Gridiron Football
04.2021 - 12.2024
- Designed and implemented efficient workflow processes to enhance team productivity and operational effectiveness.
- Managed and maintained a participant database of up to 10,000 records per season, producing accurate financial and operational reports.
- Coordinated and led training initiatives to ensure staff compliance with industry standards and internal policies.
- Streamlined digital and physical filing systems, improving organization, accuracy, and retrieval efficiency.
- Recruited, managed, and onboarded high-performing administrative staff to support departmental goals.
- Coordinated complex travel arrangements and expense reporting for directors and leadership staff.
- Managed executive calendars for multiple directors, prioritizing meetings, deadlines, and confidential commitments.
- Planned, led, and executed annual events, overseeing logistics, vendor coordination, and on-site support.
- Improved accounts payable and receivable processes by optimizing payment workflows using Bill.com and QuickBooks.
- Monitored departmental budgets and expenditures with strong fiscal oversight using Divvy
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
Director of Administration
Wisconsin Rush Soccer Club
06.2016 - 04.2021
- Partnered with leadership to align administrative strategies with organizational goals.
- Reduced bad debt by 40% through improved invoicing and payment oversight.
- Managed tryout logistics for up to 400 participants annually.
- Developed registration programs and secured external training facilities.
- Led a volunteer team of 20+; facilitated monthly communications and engagement sessions.
Membership Coordinator
YMCA of Dane County
01.2007 - 05.2016
- Led membership initiatives that boosted community engagement and enrollment.
- Improved member retention with personalized service and targeted staff training.
- Supervised a team of 30+ employees across three departments.
- Maintained budget compliance and enforced operational policies.
- Represented YMCA values in community events and fundraising efforts.
Education
Associate Degree - Business Management
Madison College
Madison, WI 12.2019
Skills
- Google Applications
- DocuSign
- Accounts Payable/Receivable
- Schedule Management
- Event Management
- Database Maintenance
- Reporting
- Travel Coordination
- Compliance
- Case management
- Background checks
- On-Boarding
Timeline
Background Investigator
Fidelity Investments
12.2024 - Current
Administrative Manager
Gridiron Football
04.2021 - 12.2024
Director of Administration
Wisconsin Rush Soccer Club
06.2016 - 04.2021
Membership Coordinator
YMCA of Dane County
01.2007 - 05.2016
Associate Degree - Business Management
Madison College