Jennifer Carlos
Coventry,RI
Summary
Dedicated, enthusiastic, and exceptionally skilled Executive Assistant/Administrative Professional with more than 20 years of experience coordinating, planning, and supporting daily operational and administrative functions. Demonstrated capacity to provide high level support for executive-level staff who enjoys working in a fast-paced, dynamic environment. Experience in working with the aviation, biotechnology, legal and educational industries. Strong organizational, communication and time management skills with the ability to work in both team-oriented and self-directed environments. Demonstrates great attention to detail with a focus on quality-driven results in supporting complex operations.
Overview
1
1
Certification
Work History
Personal Care Assistant
Self - Caregiver for my Father who had Dementia.
Coventry, RI
2020 - 2024
- Provided comprehensive in-home care encompassing meal preparation, medication administration, doctor's appointments, and personal hygiene.
Executive Assistant to the Superintendent
Coventry Public Schools
Coventry, RI
2014 - 2018
- Successfully handled confidential information and effectively communicated with both the public and employees.
- Assisted in developing personnel and business procedures for effective management of school department affairs.
- Managed special projects assigned by the Superintendent, School Attorney, and School Committee.
- Efficiently sorted and evaluated incoming mail, ensuring timely completion of urgent tasks. Communicated developments or issues within the school system to the Superintendent for prompt resolution.
- Successfully scheduled appointments and coordinated arrangements for meetings/conferences by staying updated on deadlines with regards to school department policies, procedures, and contracts.
- Ensured seamless flow of information between the Administration Office, District Leadership Team, and the Town Manager’s Office.
- Managed Superintendent’s budget (process purchase orders and check requests).
- Created and updated the District’s school calendar as directed. Maintained and publishes a district calendar of events.
- Displayed excellent interpersonal communication skills when handling challenging discussions with upset parents during phone calls and meetings.
- Delivered outstanding organizational proficiency, coupled with the ability to communicate effectively both verbally and in writing.
Secretary to the School Committee
Coventry Public Schools
Coventry, RI
2014 - 2018
- Performed various duties/projects as assigned by the Superintendent of Schools and School Committee Attorney.
- Collected information from various sources in order to provide a comprehensive overview for each item on the agenda at board meetings.
- Ensured high level of confidentiality was consistently maintained.
- Demonstrated understanding and compliance with Rhode Island Open Meetings Act and Rhode Island Access to Public Records Act while working closely with School Committee Attorney.
- Organized and posted public meetings in compliance with the Open Meeting Laws.
- Documented meeting minutes accurately during School Committee and other meetings according to Robert’s Rules of Order as directed by the Superintendent.
- Managed the clerical aspects of School Committee business, ensuring the accurate maintenance and timely updating of the School Committee’s Policy Manual.
Court Stenographer
Self-employeed
Warwick, Rhode Island
1998 - 2014
- Maintained records of court proceedings and transcribed verbatim accounts of trials, hearings, and other legal proceedings.
- Produced timely reports on status of cases being heard in courts.
- Documented verbatim proceedings for official records.
- Reviewed transcripts for completeness, accuracy, grammar, punctuation, and format.
- Transcribed pre-recorded proceedings in accordance with established formats.
- Assisted attorneys by producing accurate records of depositions.
- Used industry best practices to record symbols and employ computer-aided transcription to translate and display as text.
Executive Assistant to Mission Assurance Director
Raytheon Company
Portsmouth, Rhode Island
2009 - 2013
- Provided high-level executive administrative support to Senior Level Directors and Vice President. Demonstrated in-depth understanding of senior executive roles and their alignment with the Company’s mission. Served as a proactive point of contact, effectively communicating information, requests, and meetings with senior executives.
Executive Administrative Assistant
AMGEN
West Greenwich, Rhode Island
2005 - 2007
- Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Coordinated communications between departments to ensure timely completion of projects.
- Managed purchases, established and maintained vendor relationships, and tracked equipment records.
- Coordinated and maintained weekly attendance and annual vacation records on 32 departmental employees.
- Delivered executive-level administrative assistance to both the Executive Director of Engineering and the entire department. Oversaw designated projects by planning, directing, and managing them effectively. Worked closely with departmental managers to facilitate precise and prompt writing, editing, and final copy preparation for weekly master reports.
- Successfully coordinated multiple projects, acting as a liaison between departments for effective communication and reporting practices.
- Planned and coordinated corporate luncheons, off-site events, and developed presentations for related meetings.
Education
Associate of Science - Court Reporting
Johnson & Wales University
Providence, RI06-1996
Skills
- Skillful in developing and maintaining administrative processes that reduce redundancy
- Highly focused, self-directed, and results-oriented in supporting complex, deadline-driven operations
- In-depth knowledge of Robert’s Rules of Order and Open Meetings Laws
- Propensity in identifying goals and priorities and resolving issues in initial stages
- Highly adept Microsoft Office Suite; Lotus Notes; calendar management; project management; Google Platform; streamlining best practices for greater administrative efficiency; proofreading and editing
Certification
- Certified Shorthand Reporter/Court Stenographer for the State of Rhode Island
- Certified by the State of Rhode Island to key 70 words per minute
- Notary Public for the State of Rhode Island
- Six Sigma Certified
References
References available upon request.
Timeline
Personal Care Assistant
Self - Caregiver for my Father who had Dementia.
2020 - 2024
Executive Assistant to the Superintendent
Coventry Public Schools
2014 - 2018
Secretary to the School Committee
Coventry Public Schools
2014 - 2018
Court Stenographer
Self-employeed
1998 - 2014
Executive Assistant to Mission Assurance Director
Raytheon Company
2009 - 2013
Executive Administrative Assistant
AMGEN
2005 - 2007
Associate of Science - Court Reporting
Johnson & Wales University