Jennifer Carroll
Aurora
Summary
Strategically minded Bid Coordinator known for high productivity and efficiency in completing tasks. Possess specialized skills in proposal writing, project coordination, and stakeholder communication. Excel in time management, teamwork, and adaptability, ensuring success in fast-paced environments. Prioritize clear communication and organizational abilities to meet deadlines and support team objectives.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Bid Coordinator
Barton Supply
Aurora
12.2023 - Current
- Coordinated project schedules and resource allocation for multiple initiatives.
- Facilitated team meetings to discuss project progress and address challenges.
- Managed documentation and maintained project files for compliance purposes.
- Assisted in developing project plans and timelines with stakeholders.
- Prepared reports on project status to inform management and team members.
- Supported budget tracking and financial reporting for ongoing projects.
- Collaborated with team members to resolve issues and streamline processes.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Generated weekly, monthly, quarterly reports summarizing key performance indicators.
- Maintained organized records of policies, claims, and customer interactions in the database.
- Assisted in training new staff on procedures and best practices in insurance processing.
- Reviewed insurance policies to ensure compliance with existing regulations.
- Reviewed policy documents to ensure compliance with regulations and company standards.
- Communicated with clients to clarify policy details and address inquiries promptly.
- Liaised with clients to clarify project specifications and requirements.
- Reviewed blueprints and drawings to determine level of assistance required to complete projects.
- Created detailed Requests for Proposal documents outlining project goals and objectives to be submitted to prospective contractors.
- Coordinated proposal development across teams to ensure timely submissions.
- Assisted in drafting and editing proposal documents for clarity and compliance.
- Managed document version control to maintain accurate proposal records.
- Collaborated with subject matter experts to gather relevant information for proposals.
- Streamlined proposal processes by implementing best practices for efficiency.
- Supported the tracking of proposal deadlines and deliverables for compliance.
- Coordinated with internal stakeholders to ensure timely submission of proposals.
- Served as a liaison between departments during the bid process by communicating updates internally and externally.
Bid Coordinator
Logplan
06.2023 - 12.2023
- Kept meticulous client notes and updated account information in company databases.
- Taught consultative selling techniques to new and existing staff members to build expertise.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Evaluated customer needs and feedback to drive product and service improvements.
- Gathered, organized and input information into digital database.
- Developed and updated tracking spreadsheets for process monitoring and reporting.
- Edited and proofread technical documents for accuracy and consistency.
- Worked closely with software engineers, product managers and other departments to determine accuracy and completeness of technical documentation.
- Communicated with customer representatives for feedback and distribution.
- Self-motivated, with a strong sense of personal responsibility.
- Developed detailed technical documents and user guides for technical products.
- Analyzed developments in field to update instruction literature.
- Observed in-progress operations to identify important steps for technical instructions.
- Presented new technology and drafted white papers and other technical documents to complete packages.
- Performed client research and identified opportunities for account growth, account penetration and market expansion.
- Developed customized templates for various types of proposals, improving consistency and reducing preparation time across the organization.
- Coordinated responses to any clarifications or amendments required by clients post-submission, demonstrating adaptability and commitment to client satisfaction.
- Acted as a liaison between technical experts and sales teams during proposal development, ensuring seamless integration of both perspectives.
- Coordinated and managed internal resources during proposal process and verified achievement of milestones and deliverables.
Education
Bachelor of Science -
Community College Of Denver
DenverSkills
- Proposal development
- Compliance management
- Budget tracking
- Technical documentation
- Client communication
- Project coordination
- Process improvement
- Stakeholder engagement
- Data analysis
- Team collaboration
- Attention to detail
- Problem solving
- Time management
- Training facilitation
- Interpersonal communication
- Document management
- Bid strategy development
- Pricing analysis
- Deadline management
- Project scheduling
- Labor cost estimation
- Problem-solving abilities
- Relationship building
- Scope development
- Schedule coordination
- Construction knowledge
Accomplishments
- Consistently maintained high customer satisfaction ratings.
- Created highly effective new program that significantly impacted efficiency and improved operations.
Skills
- Event Planning
- Cost Management
- Market and Competitive Analysis
- Growth Management
- Account Management
- Performance Goals
- Sales Leadership
- Digital Sales
Certification
Certificate of insurance specialist
Proposal writing
Construction plan reading and comprehension course
CRM specialist
Blue beam
Excel specialist
Pre-qualification Specialist
Timeline
Bid Coordinator
Barton Supply
12.2023 - Current
Bid Coordinator
Logplan
06.2023 - 12.2023
Bachelor of Science -
Community College Of Denver