JENNIFER DOLNEY
Wichita,KS
Summary
Ambitious, meticulous Bookkeeper with 20-years experience as an Administrative Assistant with an emphasis on accounts receivable/payable, bank reconciliations, financial statement preparation and billing dispute resolution. Careful, fast-learning worker dedicated to precise and accurate invoicing and applications of customer payments via bank statements, lock box and credit cards. A team player who works well both independently and closely with accounting teams to resolve month-end discrepancies and create, maintain, and analyze financial reports, consistently meeting critical deadlines and increasing company productivity.
Overview
14
14
years of professional experience
Work History
Accounts Receivable Specialist
KMS, LLC
WICHITA, KS
02.2023 - 07.2023
- Self-taught INFOR & True Commerce EDI software and navigation of unique customer portals such as Menards, Home Shopping Network, and Dollar Tree.
- Download daily activity from bank, update and disperse reports to controller and CFO.
- Deposit and apply daily checks, ACH & wire payments to appropriate accounts.
- Investigate, solve, and process payment discrepancies/adjustments in customer accounts.
- Create approved credit/debit memos as needed.
- Solve intricate shipping price discrepancies that resulted in credit/debit memos, defective allowances, freight, and fee adjustments
- Confirmed daily customer invoicing was correctly processed and transmitted to customer via their method of choice, (EDI, Email, Mail).
- Enter and process EDI invoices through True Commerce or customer portals.
- Maintain and update customer files, including name or address changes, mergers, or mailing attentions
- Dispatch requested missing invoices, statements, credits, and proof of delivery such as BOL.
- Monitored customer account details to minimize or rectify non-payments, delayed payments and other irregularities.
- Kept accounts receivable tracking database current with relevant client information, collection and billing progress changes.
- Performed various accounts receivable functions, handled cash receipts posting, updated cash flow reports and researched chargebacks and write-offs.
- Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
- Prepared and submitted accounting documents and reports for review, authorization and processing.
- Assisted in streamlining accounts receivable process by identifying areas for performance improvement.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Implemented program to create daily spreadsheets and streamline financial reporting.
Accounts Payable Specialist
STEVEN VOLKSWAGEN, INFINITI- THROUGH THE ARNOLD GROUP
WICHITA, KS
07.2022 - 02.2023
- Complete complicated “Dailies” from 2 automotive dealerships using created spreadsheets for ease and clarity
- Inspect, reconcile, and pay monthly vendor statements
- Handled high-volume invoice processing with minimal supervision.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Worked closely with department personnel to produce accurate and timely bills.
- Tracked income and expenses for business using accounting software.
- Write checks for all utilities, credit cards, and invoices for dealerships
- Daily and Weekly Reports completed promptly
- Daily Bank deposited into multiple accounts.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Accounting Assistant- Temporary Position
KMS - THROUGH THE ARNOLD GROUP
Wichita, KS
09.2021 - 05.2022
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Ensured customer invoicing was correctly prepared and processed each day
- Address and correct discrepancies in accounts or billings
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
- Reconciled company credit cards, expense accounts and other expenses and financial records.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Received and recorded cash, checks and transfers.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Matched orders with invoices and recorded required information.
- Reconciled computer reports with manually maintained ledgers.
- Posts adjustments to customer accounts, within approval limits
- Assist customers with additional information needed to pay invoices
- Generated monthly statements and submitted to customers
- Created reports regarding the status of customer accounts weekly
- Drafted correspondence for past-due accounts and collections, identifying delinquent accounts, and contacting delinquent account holders to request payment
- Process accounts payable invoices, invoice matching and filing
- Weekly check processing, invoice matching and filing
- Reconcile and process freight invoices daily
- Daily Bank Remote Deposit
- Participated in Accounting software implementation project.
Cigna Insurance Clerk – Payment Poster
ENCOMPASS MEDICAL GROUP
LENEXA, KS
06.2020 - 01.2021
- Processed claims for payment while checking documentation for appropriate coding, catching errors and making revisions.
- Collected payments, processed receipts and daily posting of check payments from Cigna Insurance to patient accounts.
- Transfer copay/coinsurance and deductible balances to patient responsibility
- Assisted claimants, providers and clients with problems or questions regarding claims.
- Log unidentified cash and research to resolution
- Continuous communication with insurance to resolve billing discrepancies and rejected claims
Medical Scribe Trainee and Assistant
ISCRIBES INC
05.2019 - 04.2020
- Remote, work at home
- Transcription and summarizing actual doctor/patient encounters for electronic health records.
RCM Medical Billing
NETSMART
Overland Park, KS
01.2019 - 04.2019
- Training in medical billing methodologies, rules, and regulations.
- Research medical billing rejections from Medicaid claims and resubmit on Medicaid website.
Bookkeeper / Administrative Assistant/Front Office
CUSTOM STOREFRONTS, INC
OLATHE, KS
05.2017 - 06.2018
- Conducted full-cycle accounts receivable/payable processing, including invoicing & investigative research of chargebacks and discrepancies
- Accurately performed account reconciliations, invoice/PO matching, and payment approvals; Prepared expense reporting, notarized documents, and efficiently compiled financial data on weekly basis from internal databases
- Promptly performed accurate data entry of payments & detailed account information in QuickBooks
Office Manager / Director of Sales Support
JP WEIGAND OF NEWTON
NEWTON, KS
06.2009 - 03.2017
- Independently managed all administrative tasks for all agents within hectic high-volume real estate office
- Ensured transactions remained in consistent compliance with state laws by meticulously analyzing for errors or missing documents
- Collaboratively worked with broker, agents, & clients to obtain information to accurately complete files
- Accurately configured and processed commission checks, processed weekly/monthly sales reports
Education
CCO – Physician Based Coding Certification Training – Completed -
01.2018
Associate of Applied Science (A.S) - Accounting
Brown Mackie College
05.1996
Skills
Independent Office Manager for 8 years
Month-End Closing
Bank Statement/Credit Card Reconciliation
Expense Reports
Adjustment Posting
Accounts Receivable
Statement Issuing
Denial of payment investigation/resolution
Invoicing Proficiency
AR Aging Reports/Collections
Collections and Invoice Processing
Billscom
Accounts Payable
Vendor Record Management
Auditing
Contract Reviewing
Handling Confidential Materials
Security & Compliance Adherence
Growth Mindset/Critical Thinking
Intellectual Curiosity/Take Initiative Mindset
Exceptional organizational/Time Management skills
Meticulous Attention to Detail/Results Focused
Proactive and Self-Motivated
Sense of humor, easily approachable, and eager to assist
Microsoft Office (Excel, Word, Access, Outlook)
QuickBooks, Google Docs, Zoom, Teams,
ERP (INFOR, Everest) & EDI Software (True Commerce)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is not only for what we do that we are held responsible, but also for what we do not do.
Molère
Timeline
Accounts Receivable Specialist
KMS, LLC
02.2023 - 07.2023
Accounts Payable Specialist
STEVEN VOLKSWAGEN, INFINITI- THROUGH THE ARNOLD GROUP
07.2022 - 02.2023
Accounting Assistant- Temporary Position
KMS - THROUGH THE ARNOLD GROUP
09.2021 - 05.2022
Cigna Insurance Clerk – Payment Poster
ENCOMPASS MEDICAL GROUP
06.2020 - 01.2021
Medical Scribe Trainee and Assistant
ISCRIBES INC
05.2019 - 04.2020
RCM Medical Billing
NETSMART
01.2019 - 04.2019
Bookkeeper / Administrative Assistant/Front Office
CUSTOM STOREFRONTS, INC
05.2017 - 06.2018
Office Manager / Director of Sales Support
JP WEIGAND OF NEWTON
06.2009 - 03.2017
CCO – Physician Based Coding Certification Training – Completed -
Associate of Applied Science (A.S) - Accounting
Brown Mackie College
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