Hi, I’m
Jennifer Gardiner
CALIFORNIA,MD
Be more concerned with your character than your reputation, because your character is what you really are, while your reputation is merely what others think you are.
John R. Wooden
Overview
20
years of professional experience
1
year of post-secondary education
Work History
U.S. Census Bureau
Personnel Security Specialist
01.2023 - Current
Job overview
- Company Overview: Department of Commerce, Bureau of the Census
- Accurately maintain the Personnel Security database, along with other management systems, to ensure information is correctly entered and updated
- Review official government forms for accuracy and upload completed investigations to the Defense Counterintelligence and Security Agency (DCSA) for processing
- Contact security analysts to correct discrepancies before uploading investigations to DCSA
- Receive and distribute DCSA notifications to analysts
- Request Security data base access for personnel security employees
- Conducting account audits when requested by DCSA
- Distribute, receive, and submit upgrade paperwork to CISD HQ for incoming CIS analyst from the six Regional Census Center locations
- Monitor personnel data bases for scheduled cases and request updated access when investigation has been scheduled
- Update/maintain division internal website to include decision memos, training slides, weekly updates distributed by Division Chief
- Review and process security investigations efficiently
- Provide crucial support in personnel security operations, ensuring smooth processes and compliance with DCSA standards
- Manage administrative tasks such as reports, document management, and organizational systems
- Handle sensitive information with professionalism and confidentiality
- Contribute to maintaining a secure work environment
- Foster effective communication with DCSA and internal teams
- Meet and exceed established deadlines for assigned tasks
- Department of Commerce, Bureau of the Census
U.S. Census Bureau
Program Analyst
10.2020 - 01.2023
Job overview
- Company Overview: Department of Commerce, Bureau of the Census
- Streamlined DCSA processes, ensuring accurate review and timely upload of investigations
- Managed audits, enhancing security compliance
- Coordinated seamlessly with DCSA for multiple departments, optimizing workflow efficiency
- Consistently met and surpassed established task deadlines
- Facilitated smooth communication between analysts and DCSA, distributing notifications and managing access requests
- Supported six RCC locations effectively
- Implemented efficient monitoring systems for security data bases, enhancing investigation tracking and access management
- Drove continuous process improvements
- Department of Commerce, Bureau of the Census
U.S. Census Bureau
Administrative Specialist to Associate Director of Field Operations
11.2018 - 10.2020
Job overview
- Company Overview: Department of Commerce, Bureau of the Census
- Coordinated high-level meetings and travel arrangements, fostering smooth communication between government officials, private sector representatives, and the public
- Improved interdepartmental relations
- Orchestrated complex travel arrangements and schedules for Associate Director, ensuring seamless coordination across multiple nationwide locations
- Facilitated Senior Leadership Meetings, capturing and distributing minutes to enhance communication and action item tracking among top executives
- Served as primary liaison for support services, efficiently managing procurement of supplies and materials to maintain operational fluidity
- Streamlined project management processes by coordinating action items, tracking schedules, and communicating statuses across senior leadership teams
- Optimized administrative workflows, significantly reducing time spent on routine tasks and improving overall departmental efficiency
- Streamlined administrative processes for Associate Director, enhancing operational efficiency and enabling focused leadership on critical 2020 Census initiatives
- Department of Commerce, Bureau of the Census
U.S. Census Bureau
Administrative Assistant to Division Chief
04.2018 - 11.2018
Job overview
- Company Overview: Department of Commerce, Bureau of the Census
- Optimized administrative processes for Division Chief, enhancing document management and scheduling efficiency
- Implemented new filing system, reducing retrieval time significantly
- Managed time and attendance records, travel orders, and office supply inventory using advanced software
- Analyzed usage patterns to optimize resource allocation, resulting in cost savings
- Provided crucial administrative support to Demographic Surveys Division, ensuring seamless operations
- Resolved sensitive office situations with discretion, maintaining a positive work environment
- Leveraged multiple software capabilities to create, manipulate, and transmit data efficiently
- Introduced new digital tools for document control, significantly reducing paper usage and improving accessibility
- Department of Commerce, Bureau of the Census
Naval Research Laboratory
Supply Technician/Equipment Control Coordinator
04.2015 - 04.2018
Job overview
- Company Overview: Department of Defense, Naval Research Laboratory
- Managed asset lifecycle for 2,091 items, overseeing procurement, tracking, and disposal
- Streamlined inventory processes, ensuring accurate records and compliance
- Coordinated complex equipment transfers, including hazardous materials handling
- Meticulously updated Asset Management System, enhancing data accuracy and accessibility
- Served as key liaison for Triennial Inventory, working closely with multiple departments
- Facilitated smooth reconciliation process, improving interdepartmental communication
- Optimized procurement request preparation, significantly reducing processing time
- Implemented efficient bar-coding system, enhancing equipment traceability
- Developed streamlined procedures for computer disposal, enhancing efficiency
- Introduced improvements to equipment sharing system, maximizing resource utilization
- Department of Defense, Naval Research Laboratory
Naval Research Laboratory
Division Secretary to Superintendent
04.2011 - 04.2015
Job overview
- Company Overview: Department of Defense, Naval Research Laboratory
- Manage complex calendars for executives
- Anticipate scheduling needs, proactively resolve conflicts, and coordinate across multiple stakeholders, teams, and time zones to maximize efficiency
- Manage the executives' time discreetly and tactfully handle competing priorities
- Orchestrated comprehensive administrative support for Division leadership, facilitating seamless communication channels
- Served as central liaison between Superintendent and staff, fostering effective communication and coordinating diverse administrative tasks to ensure smooth departmental functioning
- Organize and manage domestic and international travel arrangements, including flights, accommodations, itineraries, and activities
- Handle last-minute changes with agility and precision
- Developed and maintained robust division databases, enhancing information accessibility, and supporting data-driven decision-making processes
- Streamlined administrative processes, resulting in improved efficiency and productivity across the division, while maintaining strict confidentiality and accuracy
- Plan and execute complex team events and division-wide initiatives
- Department of Defense, Naval Research Laboratory
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Education
College of Southern MarylandLa Plata, MD
Business Certificate from Business Administration
01.2011 - 01.2012
Skills
- Information confidentiality
- Spreadsheet tracking/Spreadsheet creation
- Master calender management
- Scheduling/Schedule management
- Meeting support
- Travel coordination/Travel planning
- Meeting planning
- Calendar management
- Document preparation
- Quality control
- Confidentiality
- File management
- Process improvement
- Event coordination
- Customer service
- Travel arrangements
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 200+ employees.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
RemoteImportant To Me
Work-life balance4-day work weekCareer advancementCompany CultureFlexible work hoursPaid time offHealthcare benefitsLanguages
English
Native or Bilingual
Timeline
Personnel Security Specialist
U.S. Census Bureau
01.2023 - Current
Program Analyst
U.S. Census Bureau
10.2020 - 01.2023
Administrative Specialist to Associate Director of Field Operations
U.S. Census Bureau
11.2018 - 10.2020
Administrative Assistant to Division Chief
U.S. Census Bureau
04.2018 - 11.2018
Supply Technician/Equipment Control Coordinator
Naval Research Laboratory
04.2015 - 04.2018
Division Secretary to Superintendent
Naval Research Laboratory
04.2011 - 04.2015
College of Southern Maryland
Business Certificate from Business Administration
01.2011 - 01.2012
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