Jennifer Hayes
Oregon City,OR
Summary
Results-oriented Executive Assistant skilled in optimizing executive calendars and enhancing stakeholder collaboration. Anticipates potential issues while managing complex projects, ensuring seamless communication and effective administrative support. Proficient in utilizing Google Workspace to drive organizational success through strategic planning.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Executive Assistant
Consonus Healthcare
Portland, Oregon
02.2024 - Current
- Manage executive calendars, schedule meetings, conferences, and travel for executive leadership team -allowing continued focus on target objectives and optimization of time management.
- Coordinate with enterprise leaders and stakeholders to manage projects, prepare financial and business review presentations, anticipate issues and present possible solutions.
- Monitor and report on quality measure compliance audits, census data and other KPIs.
- Event planning ranging from employee appreciation events to executive team strategic planning sessions and high value customer meetings.
- Process credit card reconciliations for executive team and monitor and approve office and clinical purchases for all facilities.
Executive Assistant
Chefstable Group
Portland, OR
02.2023 - 10.2023
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for leadership team.
- Facilitated communication between Owner, internal partners, and external stakeholders, organizing meetings to align objectives and enhance collaboration.
- Led administrative team in daily operations, ensuring seamless workflow and support.
- Maintained confidential records and files related to executive operations.
- Drafted essential documents, including reports and agendas, for the Owner and leadership team.
- Provided administrative support in preparing contracts, leases, promissory notes, and other documentation required for daily business activities.
- Addressed top-level, high-priority issues with professional administrative discretion.
Executive Assistant
Top Notch Home Inspection LLC
10.2013 - 12.2022
- Organized logistics, catering, agendas, and travel arrangements for meetings and events, ensuring seamless execution for Owner and team.
- Managed ISN and QuickBooks to track and report on performance and sales data, ensuring accurate analysis for decision-making.
- Coordinated human resource needs, creating company handbook to streamline policies and procedures.
- Worked with Owner to initiate new projects and assist in streamlining various processes.
- Created and updated presentations to support productivity.
- Developed and maintained automated alert systems for important deadlines.
- Updated and maintained confidential databases and records.
- Conducted research and analyzed data to provide detailed reports on job costing, expenses, marketing data.
Sales Representative (Started as Office Manager)
Godwin Pumps, A Xylem Brand
10.2007 - 04.2012
- Anticipated and addressed emergency pumping needs 24/7, coordinating timely responses to minimize downtime.
- Sought out and developed long-term, revenue-generating relationships with a wide variety of customer types.
- Earned 2012 sales award, exceeding $1M in submersible pumps.
- Specified and implemented hydraulic and pumping systems for diverse fluid movement challenges, enhancing operational effectiveness across industries.
- Researched and tracked project bids, attended pre-bid meetings, and strategized pumping plans to secure contracts for Godwin and clients.
Northwest Regional Business Manager
Kleinfelder, Inc.
10.1997 - 04.2004
- Financial Management: forecasted and analyzed financial and operating performance. Interfaced with corporate finance and accounting teams.
- Reviewed and maintained project accounting reports in Aegis and Oracle; served as contract and profitability resource for project managers to enhance project financial performance.
- Supervised key administrators, word processors, drafting and accounting staff across three northwest offices to ensure efficient operations.
- Integrated innovative ideas to meet corporate and individual objectives, driving alignment with overall business goals.
- Coordinated domestic travel arrangements for the regional manager, ensuring timely and efficient itineraries.
Education
No Degree - Communications (on Academic Scholarship)
Lewis & Clark College
Portland, ORSkills
- Proactive issue anticipation
- Workload prioritization
- Calendar management
- Trustworthy and discrete
- Adaptability
- Stakeholder liaison
- Travel coordination
- Technological proficiency
- Clear communication
Affiliations
- Passionate cook and foodie
- Love to read, run and travel
- Committed to my family and community
Certification
- Completion of Marquis Companies "Launch" Leadership Development Program (Part 1)
- Completion of Marquis Companies "Rise" Leadership Development Program (Part 2)
Timeline
Executive Assistant
Consonus Healthcare
02.2024 - Current
Executive Assistant
Chefstable Group
02.2023 - 10.2023
Executive Assistant
Top Notch Home Inspection LLC
10.2013 - 12.2022
Sales Representative (Started as Office Manager)
Godwin Pumps, A Xylem Brand
10.2007 - 04.2012
Northwest Regional Business Manager
Kleinfelder, Inc.
10.1997 - 04.2004
No Degree - Communications (on Academic Scholarship)
Lewis & Clark College