Jennifer McKay

• Responsible for training and guidance of 5 AP Technicians and 1 AP Specialist
• Conduct bi-weekly check runs
• Conduct bi-weekly ACH payments
• Process, upload and verify AP portion of monthly payroll
• Review and verification of all AP checks and invoices for accuracy prior to release to the vendors
• Established relationships with vendors
• Provide guidance to the AP staff

• Processed all employee expenses and travel reimbursements
• Audited reports for adherence to company policy and IRS regulations
• Set employee ACH payments
• Processed monthly lease payments
• Processed all special payment requests
• Uploaded budget recodes
• Processed and tracked building utility payments
• Maintained up to date vendor files
• Assisted department with high volume of invoices

Keyed vendor invoices

Keyed invoices against purchase orders

Reconciled monthly statements to ensure accounts were current

Managed and responded to inquiries from vendors

• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Prepared vendor invoices and processed incoming payments.
• Entered figures using 10-key calculator to compute data quickly.

• Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Matched purchase orders with invoices and recorded necessary information.
• Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Entered figures using 10-key calculator to compute data quickly.
• Handled day-to-day accounting processes to drive financial accuracy.
• Followed up overdue payments and payment plans from clients to establish good cash flow.
• Submitted cash and check deposits and generated cash receipts to record money received.

• Completed physical inventory counts each month.
• Developed inventory reports to provide management with comprehensive data on inventory levels.
• Recorded information, shortages, and discrepancies to keep records current and accurate.
• Maintained strong vendor connections by arranging pricing and delivery structures and managing specific shipment or paperwork concerns.
• Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
• Performed data entry and completed proper paperwork.

• Answered phone promptly and directed incoming calls to correct offices.
• Resolved customer problems and complaints.
• Sorted, received, and distributed mail correspondence between departments and personnel.
• Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
• Responded to inquiries from callers seeking information.