JENNIFER WILBURN
Mesa,AZ
Summary
Experienced Staff Accountant, adept in GAAP compliance and financial reporting, showcasing a strong blend of analytical prowess and project coordination. Expertise in streamlining processes and enhancing financial accuracy, evidenced by a 50% efficiency increase in audit facilitations. Skilled in fostering vendor relationships and internal training, underscoring a commitment to operational excellence and team development.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Staff Accountant
Prisma Community Care
Phoenix, AZ
05.2024 - 02.2025
- Generated financial reports for management review including income statement, balance sheet, cash flow statement.
- Reconciled company bank statements and bookkeeping ledgers.
- Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.
- Compiled and prepared journal entries to ensure accurate general ledger records.
- Monitored and tracked expenses to keep business on track with financial targets.
- Reconciled bank statements and resolved discrepancies promptly.
- Monitored and analyzed departmental budgets, reporting variances promptly.
- Assisted with budget preparation and monitoring, identifying cost-saving opportunities.
- Liaised with auditors to complete annual audits and maintain compliance with local, state and federal requirements.
- Prepared monthly account reconciliations for bank accounts, credit cards, and other balance sheet accounts.
- Reviewed and analyzed financial statements for accuracy and compliance with standards.
- Conducted monthly and year-end close processes, enhancing financial reporting timeliness.
- Reviewed accounts payable invoices for accuracy prior to payment processing.
- Managed accounts receivable activities such as invoicing customers, applying payments received, monitoring customer balances.
- Ensured compliance with local, state, and federal government reporting requirements.
- Participated in special projects as needed.
- Managed large amounts of financial data using balance sheets, profit and loss reports and online databases.
- Updated and managed accounts payable databases, employing access controls to protect data.
- Developed policies and procedures related to accounting functions.
- Researched complex transactions to ensure proper classification within the general ledger accounts.
- Managed inventory accounting, ensuring valuation accuracy and stock level optimization.
Accounts Payable Accountant
Arizona Department of Education
Phoenix, AZ
07.2023 - 05.2024
- Develop and maintain effective relationships with vendors to ensure accurate and timely processing of invoices
- Develop and implement efficient and accurate accounts payable processes to ensure timely payment of invoices and adherence to financial policies and regulations
- Review and analyze vendor payment requests to ensure compliance with department policies and procedures
- Analyze vendor invoices for accuracy and resolve any discrepancies in a timely manner to ensure payments are made accurately
- Manage and update vendor database to ensure accurate and up-to-date information for invoice processing
- Utilize data analysis tools to identify patterns and trends in invoice processing and payment, and make recommendations for process improvements to increase efficiency and accuracy
Staff Accountant
Arizona Department of Education
Phoenix
06.2022 - 07.2023
- Daily General Ledger Reconciliation
- Daily draw of funds from federal government awards and allocation to appropriate functions
- Review and approve requisitions and verify budget allocations are properly coded
- Prepare and submit financial reports to maintain compliance with federal funding requirements
- Provide financial guidance and support to program managers, ensuring compliance with federal, state, and local regulations
- Ensure accurate and timely recording of financial transactions in accordance with GAAP
- Collaborate with auditors and provide necessary documentation and information during the audit process to ensure compliance with federal regulations and guidelines
Accounts Receivable Accountant
Arizona Department of Education
Phoenix
11.2021 - 06.2022
- Daily deposits of funds received from grants, teacher certifications and professional development
- Internal transfers of funds for Print Shop, Exceptional Student Services, and other departments within the Agency
- Review and analyze aging reports to identify potential collection issues and take appropriate actions to minimize delinquencies
- Maintaining accurate records of all accounts receivable transactions to ensure compliance with accounting standards and auditing requirements
- Preparing monthly financial reports, including analysis of revenue, collections, and delinquencies
- Facilitating communication and collaboration between departments within the organization to ensure timely and accurate financial transactions
Travel Accountant
Arizona Department of Education
Phoenix, AZ
10.2019 - 11.2021
- Process agency-wide travel claims
- Conduct travel policy and compliance training for the agency
- Analyze travel expenses, identify and implement cost-saving opportunities and strategies
- Develop and maintain a database of travel expenses for analysis and reporting purposes for the agency
- Assist in identifying and implementing technological solutions to streamline travel processing and expense tracking to improve accuracy and efficiency in processing agency-wide travel claims
- Collaborate with the IT department to develop and implement a digital platform for travel expense processing and reporting, transitioning from paper forms
Program Project Specialist
Arizona Department of Education
Phoenix, AZ
12.2018 - 10.2019
- Reviewed Budget for accuracy and spending
- Assist with Team workload, schedule meetings, interviews for Team and Director of PLS
- Prepare travel claims/travel packets for team
- Develop and implement strategies to improve the efficiency and effectiveness of program projects
- Evaluate the current program processes and identify areas for improvement to increase efficiency and effectiveness
- Assist in the recruitment process for program project specialists, including screening resumes, conducting interviews, and making hiring recommendations, to ensure a skilled and qualified workforce
- Develop and implement strategies to enhance diversity, equity, and inclusion within the program, ensuring that all employees feel valued and supported
- Identify and recommend strategies to improve the communication and coordination among program project specialists, ensuring that information is shared effectively and teams are working cohesively
- Assist in the development and implementation of programs and initiatives to promote employee well-being and work-life balance within the program, ensuring a positive and healthy work environment
Expeditor Liaison
Mesa Public Schools
Mesa, AZ
12.2017 - 08.2018
- Liaison between New Construction and Accounting to ensure timely payments on District-Wide Projects
- Review of all District-Wide utilities for any discrepancies
- Maintain database for all Capital expenditures
- Monitor and track the progress of all District-Wide projects to ensure they are completed within the allocated budget and timeline
- Maintain communication with contractors, suppliers, and vendors to ensure timely delivery of materials and services required for District-Wide Projects
- Manage and resolve any billing issues with vendors and suppliers to ensure timely payment and accurate accounting for District-Wide Projects
Buyer Assistant
Mesa Public Schools
Mesa, AZ
04.2013 - 12.2017
- Assisted in the procurement process by researching and evaluating potential suppliers
- Developed and maintained relationships with suppliers and vendors to ensure timely delivery of goods and services
- Identified and evaluated potential suppliers and negotiated contracts to ensure delivery of goods and services at the best price and quality
- Assisted in managing supplier relationships and resolving any issues or conflicts that may arise
- Analyze financial data and prepare reports, projections, and recommendations for cost savings and budget optimization in procurement activities
- Provide support in the implementation and management of e-procurement systems to streamline the procurement process and improve efficiency
Education
Diploma -
Apex High School
Apex, NC05-2003
Skills
- Account Reconciliation
- Accounts Payable
- Accounts Receivable
- Adobe software proficiency
- Auditing
- Budget Management
- Cash Management
- Data Analysis
- ERP systems
- Financial Reporting
- Financial Processes
- Forecasting
- GAAP Compliance
- General Ledger Accounting
- Grant Accounting
- Internal Training
- Public Procurement
- Project Coordination
- Streamlining Processes
- Vendor Management
References
- Danielle Tomerlin, United Escapes of America, info@unitedescapesofamerica.com, (602) 565-4493
- Selene Ramirez, Arizona Department of Education, selene.ramirez@azed.gov (480) 570-3550
- Rosalie Johnson, Prisma Community Care, rosalie.johnson@prismacare.org
- Sage Lazenby, Openlane, jsagelazenby@gmail.com, (602) 284-2859
- Lori Skinner, Mesa Public Schools, (480) 223-2387
- Catherine Elzey, GoDaddy, cat.elzey@outlook.com, (480) 244-5144
Certification
- SQL for Finance Professionals - LinkedIn Learning
Timeline
Staff Accountant
Prisma Community Care
05.2024 - 02.2025
Accounts Payable Accountant
Arizona Department of Education
07.2023 - 05.2024
Staff Accountant
Arizona Department of Education
06.2022 - 07.2023
Accounts Receivable Accountant
Arizona Department of Education
11.2021 - 06.2022
Travel Accountant
Arizona Department of Education
10.2019 - 11.2021
Program Project Specialist
Arizona Department of Education
12.2018 - 10.2019
Expeditor Liaison
Mesa Public Schools
12.2017 - 08.2018
Buyer Assistant
Mesa Public Schools
04.2013 - 12.2017
Diploma -
Apex High School
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