Jerilee Ellis

This position's prime responsibility ensures security clearance and badging of all patients, staff and contractors approximately 8,000 within the hospital assist the campus director of security and security supervisors in coordination of all security program. Services provides technical assistance consults with upper management regarding security processes and works with outside entities to get clearance trained and badged prior to working on campus, performs complex data collection and analysis of security operation and distributes data hospital-wide assist the organization in implementation of security procedures and policies to ensure consistency and continuity is the sole program support for security program consisting of 70 staff

• Developed training materials for staff on program protocols.
• Facilitated meetings to discuss program updates and improvements.
• Monitored compliance with regulatory standards and guidelines.
• Created reports on program performance for management review.
• Collaborated with other departments within organization on cross-functional projects.
• Identified opportunities to improve or enhance program initiatives and operations.
• Provided guidance to new staff members about their roles and responsibilities within the organization's programming framework.
• Provided technical support to staff members regarding the use of software programs related to the project.
• Identified opportunities for improvements in existing processes or policies related to program operations.
• Monitored budget allocations for various aspects of the project, ensuring compliance with fiscal requirements.
• Compiled reports summarizing progress towards goals and objectives of the initiative.
• Conducted research on relevant topics related to the program's mission.
• Gathered statistical data and wrote reports on program outcomes.
• Coordinated resources for program implementation, including personnel and materials.
• Prepared periodic reports, financial statements and records on program activities for management.
• Reviewed applications and documentation to make decisions pertaining to programs.
• Negotiated contracts with vendors and service providers, securing favorable terms.

• Managed scheduling and coordination of appointments for healthcare professionals.
• Organized patient records and maintained confidentiality in line with regulations.
• Assisted with administrative tasks including filing, data entry, and correspondence.
• Developed and updated office procedures to improve efficiency and workflow.
• Facilitated communication between departments to ensure smooth operations.
• Supported team members by providing necessary resources and information timely.
• Coordinated meetings and prepared materials for staff training sessions.
• Maintained office supplies inventory and ordered replacements as needed.
• Answered phone calls and emails to provide information, resulting in effective business correspondence.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.
• Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
• Handled confidential documents in an organized fashion according to established protocol.
• Maintained office supplies inventory by checking stock to determine inventory level.
• Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
• Provided administrative support to the executive team, including scheduling meetings and managing calendars.
• Scheduled appointments between clients and customers and internal staff members.
• Ensured efficient operation of office equipment such as printers, copiers and fax machines.
• Processed invoices for payment using accounting software applications.
• Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
• Directed customer inquiries to appropriate department personnel.
• Updated contact lists regularly when changes occur in employee status or contact information.
• Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
• Proofread content for typo-free emails and documentation.
• Created travel arrangements and distributed travel details to appropriate personnel.
• Facilitated communication between different departments within the organization.
• Compiled data from various sources into organized reports for review by management team.
• Greeted visitors and provided general information about the company.
• Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
• Updated system to organize office documentation, maximizing efficiency and increasing productivity.
• Handled incoming calls and directed callers to appropriate department or employee.
• Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
• Developed and maintained filing systems for confidential documents and records.
• Conducted research on various topics as requested by management.
• Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
• Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
• Used voice recorder or notepad to compose and transcribe meeting minutes.

• Managed scheduling and coordination of appointments for healthcare professionals.
• Organized patient records and maintained confidentiality in line with regulations.
• Assisted with administrative tasks including filing, data entry, and correspondence.
• Answered phone calls and emails to provide information, resulting in effective business correspondence.
• Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
• Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
• Managed database systems containing customer contact information.
• Scheduled appointments between clients and customers and internal staff members.
• Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
• Processed invoices for payment using accounting software applications.
• Updated contact lists regularly when changes occur in employee status or contact information.
• Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
• Proofread content for typo-free emails and documentation.
• Created travel arrangements and distributed travel details to appropriate personnel.
• Facilitated communication between different departments within the organization.

• Processed financial transactions and maintained accurate fiscal records.
• Reviewed invoices and ensured compliance with budgetary guidelines.
• Assisted in preparing financial reports and reconciliations for management review.
• Managed payroll processing and tracked employee timekeeping data.
• Implemented procedural improvements to enhance efficiency in fiscal operations.
• Trained new staff on fiscal policies and standard operating procedures.
• Prepared journal entries reflecting all approved transactions within specified time frames.
• Managed accounts payable functions including coding invoices, entering them into the system and issuing checks accordingly.
• Conducted internal audits of financial documents to ensure compliance with federal regulations.

• Managed daily warehouse operations and ensured compliance with safety standards.
• Oversaw inventory control and maintained accurate stock levels in the system.
• Trained and mentored staff on proper handling of equipment and materials.
• Coordinated shipments and received incoming products to optimize workflow.
• Implemented process improvements to enhance efficiency in order fulfillment.
• Ensured that all orders were accurately fulfilled in a timely manner.
• Generated warehouse shipping documents, packing lists and invoices.
• Coordinated and monitored the receipt, storage, and dispatch of goods within the warehouse.
• Operated forklifts to fill or empty overhead spaces.
• Utilized inventory management software to track stock levels and maintain accurate records.
• Processed requests and supply orders and pulled materials to successfully prepare orders.
• Oversaw inventory of incoming and outgoing materials based on physical counts and bar-code systems.

• Coordinated office operations to enhance workflow efficiency and team collaboration.
• Managed scheduling and appointments, ensuring optimal use of resources and time.
• Supervised administrative staff, providing guidance and support for daily tasks.
• Mail operations for all Sexually Violent Predators
• Supervised two staff to maintain safety within the institution by sorting and screening mail