Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jessica Hines

Port Charlotte,FL

Summary

Dedicated to offering exceptional assistance to team members and clients. Skilled at coordinating appointments, organizing mail and collecting messages to facilitate office communication. Positive and upbeat with strong relationship-building abilities.

Overview

7
7
years of professional experience

Work History

Legal Assistant

Knott
Hart, P.
09.2021 - 07.2023
  • Filing Notices via State of Florida’s E-Filing Portal Coordinating depositions (dates, court reporter etc.) Prepare documents for hearings, mediation, or arbitration Filing documents in both State and Federal courts Requests for transcripts
  • Records, depositions, invoices etc.) Answering incoming calls from clients, opposing counsel, court employees,
  • Assist with real estate closings Maintain client files both electronic and physical Maintain attorneys calendar (hearings, meetings) Maintain attorney’s Trust Account Schedule and set up conference room(s) for meetings, mediation and arbitrations Notary Public for State of Florida (expires 2025)
  • Organized documents to manage paper and electronic filing systems of clients
  • Prepared and drafted correspondence and legal forms to maintain smooth communications
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters
  • Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence
  • Responded to client inquiries to provide accurate legal advice and offer assistance
  • Created spreadsheets to track client progress and document billable hours
  • Conducted legal research, compiled and organized evidence and identified relevant legal articles and statutes to use for legal proceedings
  • Prepared and managed attorney travel itineraries to optimize scheduling
  • Revised and finalized letters, briefs, and memos
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation
  • Researched and analyzed legal issues and cases to provide accurate advice to clients
  • Prepared various exhibits for attorneys for public meetings, zoning commission meetings, and legal resolutions
  • Developed polished motions and briefs to support litigation processes and court proceedings
  • Created weekly, monthly and quarterly expense reports
  • Conducted background investigations on defendant
  • Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership
  • Reviewed Deed of Trust, Title Commitment and prior bankruptcies documents

Legal Secretary

Goldstein
Rice, PA
06.2020 - 05.2021
  • Greeting clients and visitors upon arrival and notifying attorney Typing Correspondence Filing and scanning documents Handling mail (outgoing and incoming) Scheduling of meeting (both in person and virtual) Knowledge of ordering medical records and billing Maintained office supplies and equipment Assisted with computer issues Notary Public Commission (expires 2025)
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys
  • Organized files for court proceedings
  • Created, indexed, and maintained client binders
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials
  • Developed and maintained filing and retrieval systems
  • Completed accident reports, trial and courtroom requests and applications for clients
  • Created and printed legal documents for attorneys to review
  • Completed data entry of legal documents into electronic filing systems
  • Researched and identified legal precedents and statutes
  • Planned and organized internal and external events, meetings and conferences
  • Composed contracts, pleadings and motions in accordance with established guidelines
  • Conducted research on legal cases and prepared summaries for attorneys
  • Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information
  • Prepared and processed invoices for attorney billing
  • Developed and maintained positive relationships with clients and colleagues

Legal Assistant

Lori Lane Professional Services, Inc
Hart
06.2019 - 01.2020
  • Filing Notices via State of Florida’s E-Filing Portal Coordinating deposition’s (dates, court reporter etc.) Prep documents for hearing, mediation Filing documents in both State and Federal courts.
  • Requests for transcripts.
  • Records, depositions, etc.) Answering incoming calls Notary Public for State of Florida (expired 2021).
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters.
  • Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
  • Responded to client inquiries to provide accurate legal advice and offer assistance.
  • Created spreadsheets to track client progress and document billable hours.
  • Conducted legal research, compiled and organized evidence and identified relevant legal articles and statutes to use for legal proceedings.
  • Prepared and managed attorney travel itineraries to optimize scheduling.
  • Revised and finalized letters, briefs, and memos.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
  • Researched and analyzed legal issues and cases to provide accurate advice to clients.
  • Prepared various exhibits for attorneys for public meetings, zoning commission meetings and legal resolutions.
  • Developed polished motions and briefs to support litigation processes and court proceedings.
  • Created weekly, monthly and quarterly expense reports.
  • Conducted background investigations on defendant.
  • Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership.
  • Reviewed Deed of Trust, Title Commitment and prior bankruptcies documents.
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
  • Scheduled appointments, court appearances, and depositions for busy law firm
  • Coordinated with court personnel and attorneys to determine scheduling of hearings and filing documents.
  • Monitored changes in relevant laws to stay abreast of procedures and provide legal updates to clients.
  • Negotiated settlements and mediated disputes to create mutually beneficial solutions and maintain positive relationships.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Contacted clients to schedule appointments and discuss progress of cases.
  • Produced legal documents such as briefs, pleadings and appeals.
  • Interviewed clients to obtain information relevant to cases.
  • Assisted attorneys with reviewing and organizing witness reports.
  • Collaborated with attorneys to develop strategies for each case.
  • Attended court hearings and depositions to take notes and document proceedings.
  • Researched statutes, decisions, legal articles, and codes.
  • Wrote and filed pleadings with court on schedule to maximize case success.
  • Generated leads to meet and exceed revenue goals by identifying new clients.
  • Contacted witnesses to testify under oath at court hearings.
  • Wrote and filed pleadings with court on schedule to maximize case success.
  • Organized documents to manage paper and electronic filing systems of clients
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys
  • Prepared and drafted correspondence and legal forms to maintain smooth communications
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion
  • Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes
  • Handled office scheduling and made notes for deadlines, motions, and other important dates
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters
  • Prepared and managed attorney travel itineraries to optimize scheduling
  • Conducted legal research, compiled and organized evidence and identified relevant legal articles and statutes to use for legal proceedings
  • Created spreadsheets to track client progress and document billable hours
  • Responded to client inquiries to provide accurate legal advice and offer assistance.
  • Responded to client inquiries to provide accurate legal advice and offer assistance
  • Monitored changes in relevant laws to stay abreast of procedures and provide legal updates to clients
  • Negotiated settlements and mediated disputes to create mutually beneficial solutions and maintain positive relationships
  • Communicated pertinent information to clients via phone, email, and mail
  • Contacted clients to schedule appointments and discuss progress of cases
  • Revised and finalized letters, briefs, and memos
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation
  • Produced legal documents such as briefs, pleadings and appeals
  • Collaborated with attorneys to develop strategies for each case
  • Attended court hearings and depositions to take notes and document proceedings
  • Researched statutes, decisions, legal articles, and codes
  • Researched and analyzed legal issues and cases to provide accurate advice to clients
  • Interviewed clients to obtain information relevant to cases
  • Assisted attorneys with reviewing and organizing witness reports
  • Contacted witnesses to testify under oath at court hearings
  • Prepared various exhibits for attorneys for public meetings, zoning commission meetings, and legal resolutions
  • Developed polished motions and briefs to support litigation processes and court proceedings
  • Created weekly, monthly and quarterly expense reports
  • Conducted background investigations on defendant
  • Wrote and filed pleadings with court on schedule to maximize case success
  • Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership
  • Generated leads to meet and exceed revenue goals by identifying new clients
  • Reviewed Deed of Trust, Title Commitment and prior bankruptcies documents
  • Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence
  • Coordinated with court personnel and attorneys to determine scheduling of hearings and filing documents
  • Organized documents to manage paper and electronic filing systems of clients.
  • Scheduled appointments, court appearances, and depositions for busy law firm.
  • Prepared various exhibits for attorneys for public meetings, zoning commission meetings, and legal resolutions.
  • Wrote and filed pleadings with court on schedule to maximize case success.

File Clerk/Legal Assistant/Office Manager

Obront Corey
, PLLC
02.2016 - 05.2019
  • Setting hearing on Judge calendars (Motion, Special Set) Filing Notices via the State of Florida’s E-Filing Portal Coordinating deposition’s (dates, court reporter etc.) Prep documents for trial Organize and create a back-up of all case files (closed & active) Re-organization of office Filing documents in both State and Federal courts Arranging for transcripts
  • Records, depositions, etc.) File maintenance (physical and electronic) Creating closing statements for client settlements in civil cases Preparing and filing subpoena’s Processing new employee files and documents Managing office
  • Leasing, supplies, mailings etc.) Meeting with and processing vendors Answering multi line phone system Scheduling meetings both internally and externally Travel arrangement (air, hotel, car etc.) Managing Payroll with Paychex (new employees and changes) Office management Notary Public for State of Florida (expires 2021)
  • Examined, categorized, and sorted incoming documents
  • Sorted and classified documents into appropriate filing systems for increased traceability
  • Located and retrieved requested documents in accordance with established policies
  • Managed sensitive or confidential files with attention to data security and storage policies
  • Created, implemented and monitored filing systems for easy retrieval of records
  • Prepared new files and assigned tracking identification numbers, resulting in faster retrievals
  • Restored old files and archived completed files for future reference
  • Identified and corrected inconsistencies in filing systems for increased accuracy
  • Maintained organized filing system to facilitate easy retrieval of documents
  • Created and printed labels for well-organized filing
  • Classified files based on source, type or other details
  • Archived and disposed of documents according to established policies
  • Identified and resolved filing discrepancies
  • Classified documents according to specified guidelines
  • Created reports, correspondence and spreadsheets with Microsoft Office programs
  • Improved physical and digital filing systems with enhancements to organizational strategies
  • Processed correspondence, conducted post office pick-ups and distributed mail to appropriate parties
  • Managed incoming and outgoing mail for team
  • Assisted with data entry and administrative support tasks to help meet team goals
  • Maintained physical and computer-based filing systems
  • Assisted with document scanning and imaging projects to support accurate file back-up
  • Monitored and updated filing systems to meet organization standards
  • Compiled and inventoried documents for archival
  • Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies
  • Maintained log books and spreadsheets documenting file data and storage receipts
  • Compiled, sorted and filed high volume of documents
  • Operated office equipment to scan and copy documents
  • Added and updated records with current materials
  • Cleaned up files regularly by removing outdated information for archival or disposal
  • Retrieved file information and made copies for authorized users
  • Followed security protocols to protect sensitive and proprietary information
  • Followed up with staff and customers by phone and email regarding missing or needed information and compiled retrieved information into files
  • Maintained strict data accuracy standards via multiple reviews of [Type] files for presentation to manager
  • Managed incoming and outgoing mail for [Type] team
  • Tracked file removals and coordinated on-time returns
  • Processed payments, issued receipts and updates invoices to assist with financial recordkeeping
  • Examined, categorized, and sorted incoming documents.
  • Assisted with data entry and administrative support tasks to help meet team goals.
  • Sorted and classified documents into appropriate filing systems for increased traceability.
  • Maintained physical and computer-based filing systems.
  • Assisted with document scanning and imaging projects to support accurate file back-up.
  • Monitored and updated filing systems to meet organization standards.
  • Located and retrieved requested documents in accordance with established policies.
  • Managed sensitive or confidential files with attention to data security and storage policies.
  • Created, implemented and monitored filing systems for easy retrieval of records.
  • Restored old files and archived completed files for future reference.
  • Prepared new files and assigned tracking identification numbers, resulting in faster retrievals.
  • Identified and corrected inconsistencies in filing systems for increased accuracy.
  • Compiled and inventoried documents for archival.
  • Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies.
  • Maintained log books and spreadsheets documenting file data and storage receipts.
  • Maintained organized filing system to facilitate easy retrieval of documents.
  • Compiled, sorted and filed high volume of documents.
  • Operated office equipment to scan and copy documents.
  • Added and updated records with current materials.
  • Created and printed labels for well-organized filing.
  • Cleaned up files regularly by removing outdated information for archival or disposal.
  • Retrieved file information and made copies for authorized users.
  • Followed security protocols to protect sensitive and proprietary information.
  • Classified files based on source, type or other details.
  • Archived and disposed of documents according to established policies.
  • Identified and resolved filing discrepancies.
  • Followed up with staff and customers by phone and email regarding missing or needed information and compiled retrieved information into files.
  • Classified documents according to specified guidelines.
  • Created reports, correspondence and spreadsheets with Microsoft Office programs.
  • Improved physical and digital filing systems with enhancements to organizational strategies.
  • Processed correspondence, conducted post office pick-ups and distributed mail to appropriate parties.
  • Processed payments, issued receipts and updates invoices to assist with financial recordkeeping.
  • Tracked file removals and coordinated on-time returns.
  • Managed incoming and outgoing mail for [Type] team.
  • Maintained strict data accuracy standards via multiple reviews of [Type] files for presentation to manager.

Education

Project Management (PMP) -

Villanova University
Villanova, PA
2013

Bachelor of Science - Entertainment Business

Full Sail University
Winter Park, FL
03.2011

Advanced Massage Therapy, Certificate received -

SBI Institute
Malvern, PA
2007

Paralegal Studies, Certificate received - undefined

Mainline Paralegal Institute
1998

Skills

  • PROFESSIONAL SKILLS
  • Strong knowledge of shipping procedures (local and internationally)
  • WestLaw research
  • Microsoft Products: Outlook, Word, Excel, Powerpoint
  • Amicus/Eclipse/ HotDocs
  • Adobe Acrobat
  • Advantage Law
  • ProLaw
  • Notary Public Commission for State of Florida (expires 2025)
  • Corporate law
  • Client service and support
  • Advanced word processing
  • Writing and editing
  • Administrative support
  • Negotiation

Timeline

Legal Assistant

Knott
09.2021 - 07.2023

Legal Secretary

Goldstein
06.2020 - 05.2021

Legal Assistant

Lori Lane Professional Services, Inc
06.2019 - 01.2020

File Clerk/Legal Assistant/Office Manager

Obront Corey
02.2016 - 05.2019

Project Management (PMP) -

Villanova University

Bachelor of Science - Entertainment Business

Full Sail University

Advanced Massage Therapy, Certificate received -

SBI Institute

Paralegal Studies, Certificate received - undefined

Mainline Paralegal Institute

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Jessica Hines