JESSICA ADAMS
Berkeley,CA
Summary
Forward-thinking Administrative Assistant and Office Manager who is gifted at prioritizing tasks, organizing projects and providing stellar team support. Analyzes, prioritizes and completes tasks with professionalism and sound judgment, contributing to a positive and cohesive work environment.
Seasoned Event Producer who is passionate about about creating memorable, community-driven events that promote fun and engaging experiences.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Executive Assistant, Event Coordinator
Berkeley Youth Alternatives
Berkeley, CA
09.2022 - Current
- Established framework to optimize scheduling, planning, and digital organization for Executive Director.
- Co-produced two annual fundraisers, managing site logistics, vendor relations, budget compliance, and volunteer recruitment and training.
- Organized annual staff holiday parties, including venue selection, food, entertainment, prizes, gifts, vendor communication, and decor.
Hospitality Manager
Vau de Vire Society
San Francisco, CA
01.2011 - Current
- Oversaw entire hospitality service operations for large seasonal shows and events.
- Planned post-event cast and crew appreciation parties.
- Managed volunteer recruitment and training.
- Ensured compliance with health and safety regulations through ongoing monitoring.
- Established efficient inventory tracking systems, leading to cost reductions.
Program Assistant, Fundraising Assistant
Seva Foundation
Berkeley, CA
12.2018 - 04.2022
- Streamlined daily operations, providing timely support for leadership staff and partners.
- Executed funding agreements, prepared disbursement requests, and processed expense reports.
- Managed calendars across multiple time zones, ensuring alignment with agendas and deadlines.
- Collaborated with leadership and partners to plan annual virtual and onsite meetings, coordinated visas, travel and housing logistics, while navigating changing needs and priorities.
- Coordinated in-kind donations, inventory, and shipments to partners, maintained and submitted quarterly data to Development team.
- Processed donations and merchandise orders in Razors Edge donor database during end-of-year fundraising appeal.
Self-Employed
Sunshine Creative Support Services
Berkeley, CA
01.2005 - 01.2022
- Jane of All Trades who provided a wide array of administrative services, including small business set-up and management, project management, bookkeeping, tax prep, research, organizing, event planning, employee and volunteer coordination, travel reservations, filing, overseeing large moves, scheduling and calendar management, errands, shopping, ordering supplies, processing mail, preparing and tracking shipments, online selling, and other projects and tasks as needed.
- Recent Clients:
- Personal Chef, Berkeley, CA (June 2022-Present)
- Household Manager, Berkeley, CA (January 2020 – July 2022)
- Administrative Operations Consultant, Project Manager, Venture Retreat Center, Pescadero, CA (December 2021 - June 2022)
- Analyzed current practices & procedures and implemented improvements where needed.
- Managed multiple emails and calendars, update internal documents and templates, digital file organization.
- Researched, built out, and implemented new client booking software, resulting in 50% sales increase.
- Human Resources: Managed operations staff, created job descriptions, recruited and trained new staff.
Office Manager
Lumigrow, Inc.
Novato, CA
01.2012 - 01.2015
- Ordered snacks and supplies, maintained cleanliness in common areas.
- Data entry.
- Overhauled outdated filing system to enhance organization and accessibility.
Program Assistant
Pacific Institute
Oakland, CA
01.2010 - 01.2013
- Supported Program Manager with research and data organization, maintain grant calendar, and contract lifecycle management.
- Conducted research on matching grants and compiled data into comprehensive reports.
- Built productive relationships with current and prospective donors through engagement.
Office Manager
Star Inspection Group
Oakland, CA
01.2009 - 01.2010
- Performed data entry operations systematically and with attention to detail, ordered office supplies.
Education
Elementary Teaching Credential - Elementary Education
Mills College
Oakland, CA05-2009
B.A. - Human Development / Child Development (with honors)
California State East Bay
05-2007
A.A. - Liberal Arts
Berkeley City College
Berkeley, CA05-2005
Skills
- Mac OS and PC platforms
- Microsoft 365 and Google Workspace
- Email management (Gmail and Outlook)
- Project management tools (Asana, BaseCamp, Huddle)
- Scheduling applications (Acuity, Calendly)
- Collaboration software (Slack, Zoom, Skype)
- File sharing solutions (Dropbox, OneDrive, SharePoint)
- Digital signature solutions (DocuSign)
- Graphic design tools (Canva)
- Marketing automation platforms (Constant Contact, MailChimp, Infusionsoft)
- Fundraising management (GoFundMe Pro)
- Sales platforms (Squarespace)
- Social media management tools (Hootsuite)
- Event management software (Retreat Guru)
- Local networking strategies
- Website building (Weebly, Wix)
Volunteer Experience
- Black Rock Arts Foundation, San Francisco, CA (2011-2016) Volunteer coordinator, box office manager, front of house manager, green room/hospitality manager, set-up/break-down for large fundraising events.
- Reading Partners, Oakland, CA (2016-2017) One-on-one literacy coach.
Languages
Spanish
Elementary
Certification
Certified California Naturalist
Timeline
Executive Assistant, Event Coordinator
Berkeley Youth Alternatives
09.2022 - Current
Program Assistant, Fundraising Assistant
Seva Foundation
12.2018 - 04.2022
Office Manager
Lumigrow, Inc.
01.2012 - 01.2015
Hospitality Manager
Vau de Vire Society
01.2011 - Current
Program Assistant
Pacific Institute
01.2010 - 01.2013
Office Manager
Star Inspection Group
01.2009 - 01.2010
Self-Employed
Sunshine Creative Support Services
01.2005 - 01.2022
Elementary Teaching Credential - Elementary Education
Mills College
B.A. - Human Development / Child Development (with honors)
California State East Bay
A.A. - Liberal Arts
Berkeley City College