Summary
Overview
Work History
Education
Skills
Timeline
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Jessica Parrott

Talbott,TN

Summary

Methodical Senior Executive professional with expertise in records management. Catalogs and uploads incoming documents, coordinates file movements and processes destruction requests. Solid critical-thinking, multitasking and problem-solving skills with advanced abilities in Microsoft Office and Quickbooks.

Overview

23
23
years of professional experience

Work History

Fleet Coordinator

The Bailey Company
Knoxville, TN
04.2023 - Current
  • Provided support services such as scheduling appointments, making travel arrangements.
  • Maintained inventory of parts and supplies needed for vehicle repairs and maintenance.
  • Proficient in ordering new equipment, aligning with organizational needs and budget considerations.
  • Skilled in approving invoices for new and used equipment, ensuring cost-effectiveness and financial accuracy.
  • Experienced in creating purchase orders (P.O.s) for equipment purchases, demonstrating attention to detail and procedural compliance.
  • Competent in managing daily truck runs, overseeing equipment transfers between branch locations, and ensuring operational efficiency.
  • Adept at creating transfer tickets, receiving in transfers, and coordinating and scheduling deliveries for optimized logistics.
  • Expert in managing inventory using computer software, maintaining up-to-date and accurate records.
  • Proficient in assigning and linking new equipment in computer software, showcasing strong organizational and IT skills.

Office Manager

Precision Structures, Inc
Dandridge, TN
07.2007 - Current
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting
  • Composed, edited and typed complex memos and reports with job-related software
  • Coordinated travel arrangements and completed expense reports for travel reimbursement
  • Responded to customer issues to provide immediate resolution and improve retention
  • Managed payroll for temporary, hourly and salaried employees
  • Protected payroll operations and maintained employee confidence by keeping information private
  • Analyzed and reconciled general ledger accounts and prepared journal entries
  • Prepared monthly and yearly accruals and adjustments for accounting cycles
  • Reached out to vendors to discuss and correct billing issues
  • Checked that all vendors had submitted accurate and complete W-9 forms required for payments
  • Monitored loans and accounts payable to confirm payments are current
  • Received and recorded cash, checks and transfers
  • Matched orders with invoices and recorded required information
  • Calculated and produced checks for utilities, taxes and other operational payments.

Sales Coordinator

The Bailey Company
Knoxville, TN
08.2000 - 09.2006
  • Delivered exemplary customer service and support by remaining poised in most stressful situations
  • Coordinated and finalized sales proposals to complete purchases
  • Partnered with sales representatives during customer consultation to build agency and customer relations
  • Supported sales team by delivering current territory sales data and costing information
  • Worked with production teams to assess, update and optimize delivery dates for customers
  • Collected and documented customer payments
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable
  • Gathered information to produce accounts payable reports for review
  • Answered customer invoice questions and resolved issues discovered during invoicing and collection process
  • Processed and sent invoices, adjustments and credit memos to customers.

Education

Some College (No Degree) -

Walter State Community College
Morristown, TN

Skills

  • Document and File Management
  • Professional and Courteous
  • Ease with Computers and Technology
  • Strong Organizational Skills
  • Confidentiality and Data Protection
  • Microsoft Office – Word, Excel, Outlook
  • Multitasking and Time Management
  • Verbal and Written Communication
  • Meticulous Attention to Detail
  • Customer Relationship Management
  • Administrative Cost Reduction
  • Scheduling
  • Effective Communication

Timeline

Fleet Coordinator

The Bailey Company
04.2023 - Current

Office Manager

Precision Structures, Inc
07.2007 - Current

Sales Coordinator

The Bailey Company
08.2000 - 09.2006

Some College (No Degree) -

Walter State Community College

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Jessica Parrott