Jessica Paulino Paulino
Avalon Electric Corp.
Tampa
1
Language
13
years of professional experience
Experienced administrative and operations professional with 10+ years of experience supporting executives, managing payroll and benefits, coordinating human resources functions, maintaining financial records, and overseeing day-to-day office operations. Proven ability to manage confidential employee information, resolve complex administrative issues, maintain accurate financial records, and coordinate with clients, employees, vendors, and government agencies.
Work History
Executive Assistant
2 Years 8 Months- Processed weekly payroll for 50+ employees, including benefits administration, new-hire onboarding, and compliance documentation.
- Maintained accurate accounts payable and accounts receivable records and supporting documentation.
- Reconciled bank and credit card statements against general ledger records, identifying and resolving discrepancies.
- Supported day-to-day administrative operations while handling confidential financial and employee information.
Executive Assistant / Manager
2 Years 5 Months- Managed human resources and benefits administration for 250+ employees across 75+ locations.
- Processed and coordinated Workers’ Compensation, disability, and unemployment claims.
- Supported employee-related administrative processes and maintained accurate personnel records.
- Developed and maintained strong relationships with customers through prompt service, professional communication, and effective problem-solving.
Office Manager
9 Months- Managed and reconciled company financial accounts using QuickBooks.
- Assisted with the preparation of quarterly tax documentation.
- Processed weekly payroll for 25+ employees via Paychex.
- Reviewed and managed applications from prospective wholesale clients.
- Maintained organized financial and administrative records to support daily business operations.
Administrative Assistant
3 Years 7 Months- Managed approximately 15 wholesale accounts, maintaining detailed records and resolving account issues efficiently.
- Identified operational issues and developed practical solutions to support customer satisfaction and profitability.
- Implemented an effective returns-processing system for the online sales department, improving the coordination of replacements and repairs.
- Provided administrative and customer support across multiple business functions.
Assistant Manager
2 Years 11 Months- Processed and reconciled daily sales transactions for four locations.
- Delegated responsibilities among front- and back-of-house employees to support efficient operations.
- Monitored food safety and workplace safety standards and supported compliance requirements.
- Maintained accurate employee timekeeping records and processed biweekly payroll for 25+ employees.
- Assisted with daily operational management across multiple locations.
Education
- Communications / Business Management
Skills
Human Resources Administration
Accounts Payable & Accounts Receivable
QuickBooks & Financial Recordkeeping
Customer & Vendor Relations
Bilingual: English & Spanish
ADDITIONAL INFORMATION
Languages: English and Spanish — Fluent
Timeline
Executive Assistant
Avalon Electric Corp.
04.2016 - 12.2018Read More
Executive Assistant / Manager
Servco Industries & Stop and Stare Mobile Media
11.2013 - 04.2016Read More
Office Manager
Frank Bee Stores
10.2012 - 07.2013Read More
Administrative Assistant
JD Mobile
02.2009 - 09.2012Read More
Assistant Manager
C & S Concessions
04.2006 - 03.2009Read More
College of Staten Island
from Communications / Business Management
Read More