Jessica Richardson
San Francisco,CA
Summary
Seasoned Executive Assistant with 22 years of experience in supporting C-suite leaders in diverse sectors. Skilled in optimizing office workflows, managing intricate schedules, and coordinating meetings to maximize efficiency. Proven ability to establish effective filing systems and safeguard confidential information. Strong command of MS Office and event planning, contributing to seamless operational processes.
Overview
22
22
years of professional experience
Work History
Executive Assistant to CEO
AssetMark
Concord, CA
06.2020 - Current
- Arrange business and personal travel, including flights, hotels, ground transportation and itineraries
- Maintain high-volume calendars and schedule complex internal and external meetings to optimize time.
- Coordinate meeting logistics, including rooms, catering and technology setup.
- Partner with Executive Team Assistants to ensure appropriate coverage when required.
- Execute planning for high-level Board of Directors' offsite meetings and vendor events.
- Compile expense reports for SVP's team and CEO utilizing Concur software.
- Process invoices via Concur and NetSuite accurately.
- Independently approve expense reports and purchases on behalf of the leaders.
Executive Assistant to CEO
San Francisco Travel Association
San Francisco, CA
06.2013 - 03.2020
- Coordinated complex domestic and international travel, managing visa and passport processes.
- Scheduled high-volume calendars for CEO, ensuring efficient time management.
- Organized meeting logistics, including conference calls and special events.
- Planned offsite meetings, dinners, and events for Board of Directors alongside vendors.
- Prepared expense reports for CEO using Concur application.
- Submitted invoices through Concur to ensure timely payments.
- Maintained confidential files for team accessibility and organization.
- Trained new administrative staff on operational tools and company policies.
Executive Assistant to Managing Director
BlackRock
San Francisco, CA
09.2006 - 04.2012
- Provided high-level administrative support to two Managing Directors, one Senior Technology Manager, and seven direct reports.
- Scheduled and maintained complex calendars, ensuring efficient time management for executives.
- Prepared expense reports for Managing Directors and associated team members.
- Coordinated domestic and international travel, including visa and passport processing.
- Organized meetings, managing logistics such as reservations, materials, and audio equipment.
- Planned company events, including town halls and dinners, collaborating with vendors.
- Oversaw recruiting pipeline to ensure timely candidate sourcing and onboarding.
- Facilitated seating arrangements for team members, coordinating equipment moves as necessary.
Executive Assistant to President
Wells Fargo Bank
San Francisco, CA
03.2003 - 04.2006
- Managed heavy calendars for EVP of Engineering and EVP of Network Planning daily.
- Coordinated travel arrangements and prepared detailed itineraries.
- Organized special events and office functions to enhance team morale.
- Maintained and ordered consumable supplies, ensuring availability.
- Prepared comprehensive expense reports for EVP and team members.
- Purchased equipment, including laptops and desktops, for new and existing staff.
- Oversaw onboarding processes, including equipment setup and software installations.
- Managed phone system modifications, including additions and relocations.
Education
Certificate -
MICROSOFT WORD, EXCEL, POWERPOINT, OUTLOOK
San Francisco, CA03.2006
Diploma -
Westmoor High School
Daly City, CA06.1986
Skills
- Microsoft Office Suite
- Expense management
- Attention to detail
- Travel coordination
- Calendar management
- Meeting logistics
- Invoice processing
- Office administration
- Event planning
- Team collaboration
- Effective communication
- Problem solving
- Confidentiality maintenance
- Time management
- Human resources management
- Salesforce administration
Languages
Spanish
Professional
Timeline
Executive Assistant to CEO
AssetMark
06.2020 - Current
Executive Assistant to CEO
San Francisco Travel Association
06.2013 - 03.2020
Executive Assistant to Managing Director
BlackRock
09.2006 - 04.2012
Executive Assistant to President
Wells Fargo Bank
03.2003 - 04.2006
Certificate -
MICROSOFT WORD, EXCEL, POWERPOINT, OUTLOOK
Diploma -
Westmoor High School