Jessica Richie

• Reported regularly to managers on project budget, progress and technical problems.
• Handled all aspects of administration throughout the duration of each project.
• Planned and managed team goals, project schedules and new information.
• Forecasted projects and financials for all projects assigned to me.
• Supported various Project Managers, Project Coordinators and Administrators from district offices in Northern CA.
• Established rapport and engaged with stakeholders to build lasting professional relationships.
• Responded to requests for information on materials to inquiring parties.
• Maintained database and spreadsheets with accurate inventory and status.
• Verified quality of deliverables and conformance to specifications before submitting to clients.
• Analyzed project performance data to identify areas of improvement.
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Attended regular Work in Progress meetings.
• Created and maintained financial and data reports.
• Interacted with various departments to ensure compliance is met for quick turnaround.
• Safety coordination.
• Coordinated subcontractor and technician schedules.
• Monitored project progress, identified risks and took corrective action as needed.
• Soley managed small projects 20K and under.
• Super user for time entry system to assist with payroll activities.
• Accounts Receivables/Accounts Payables.
• Coached, Mentored and Trained new hires w/positions ranging from Project Administration; Project Coordination and Project Management upon request for all district offices throughout the Northern CA Area.
• Time management and problem solving to execute and meet deadlines.
• Scheduled fire alarm and fire sprinkler inspections with fire department and AHJ.

Worked for an Alaska Native Corporation (ANC) that provides a wide range of construction services.

• Assisted in organizing and overseeing assignments to drive operational excellence.
• Essentially, I was hired to obtain HUBZone Certification through the Small Business Administration (SBA) and accomplished that goal in my first few months of employment with Ahtna that earned me a raise immediately.
• Provided support to multiple subsidiaries, and managed multiple administrative functions such as contract and subcontract administration.
• Responsibilities included and not limited to maintaining compliance with all local, federal and state agencies, support in proposal responses, forms and insurance requirement requests.
• Researched to obtain pertinent information for specific ventures, website updates, data entry, business outreach, creation of bid books, document preparation for Board of Director and Executive meetings, attended business development events, created my own filing system, scanning, created alarm code setup for the entire office, vehicle maintenance, memberships, maintained confidential material, coded and approved invoices for payment.
• Back-up support to reception
• Executed assignments upon request.
• Defined clear targets and objectives and communicated to other team members.
• Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
• Assisted in organizing and overseeing assignments to drive operational excellence.

• Provided support to various agencies and was contracted to do temporary assignments and employment opportunities.

• Worked for a State Association with a mission to provide legislative and regulatory advocacy and program services to our statewide contractors.
• Responsible for opening and closing office, answered multiple phone lines, data entry, scheduled appointments and events for meetings and conventions, meeting planning, event calendaring, filing, office supply ordering, scanning, composed weekly newsletters that were sent to our CA contractors, various letters, invitations, documents, preparation and manual proof reading.
• Prepared invoices and was in charge of office inventory and all aspects of the accounts payable and accounts receivables, handled petty cash, completed bank transactions, payroll and quarterly taxes.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Managed filing system, entered data and completed other clerical tasks.

• Small firm whose practice areas include Real Estate Litigation, Business and Collection Law, Landlord Tenant Law, and Wills and Trusts
• Responsible for opening and closing office, answering multiple phone lines, client intake, scheduling appointments, attorney calendaring, transcribing, heavy data entry, filing, scanning, composed cover letters, document preparation and review
• Responsible for all phases of unlawful detainer process including preparation of notices and complaints, filing deadlines, request for default and money judgments
• This position also required a significant amount of client interaction.

• International Moving Company
• Assisted with decision making for the company policies, procedures and day to day management
• Responsible for opening and closing office, answering multiple phone lines, dispatching, scheduled jobs for crews, scheduled appointments for clients, bookkeeping, payroll, rated out, inspection of the trucks, ordering supplies, and petty cash handling.

• State Retirement System
• Conducted intake assignments/projects and responded to requests for administrative assistance
• Specific responsibilities involved scheduling appointments, heavy data entry, research, filing, copying, scanning, attendance at meetings, transcribing meeting notes, and calendaring for the Chief of the Division.