JESSICA ROSA
Down to Earth Landscaping
The Bronx
2
Languages
11
years of professional experience
Experienced with overseeing administrative functions and ensuring efficient branch operations. Utilizes excellent organizational skills to streamline processes and enhance productivity. Track record of effective team coordination and strong communication, contributing to smooth daily operations.
Work History
Branch Administrator
3 Years 3 Months- Coordinated housing accommodations and HR events to support employee onboarding and ensure a smooth new-hire experience.
- Managed Outlook calendar reminders for managers, ensuring timely task completion and adherence to deadlines.
- Implemented filing systems for the Human Resources, Design Build, and Maintenance departments, improving document organization and retrieval.
- Managed Outlook calendar reminders for managers to help keep tasks on schedule and deadlines on track.
- Tracked petty cash expenses in Excel and submitted detailed monthly reports to Chief Financial Officer, facilitating accurate financial oversight.
- Coordinated travel arrangements for 8 executives, optimizing scheduling and logistics for seamless executive operations.
- Translated documents from English to Spanish to support company events and cross-functional communication.
Administrative Assistant
3 Months- Managed incoming and outgoing mail correspondence to ensure smooth daily office operations.
- Forwarded bank statements to designated employee, facilitating timely financial processing.
- Assisted with purchasing materials for company events and administrative needs, enhancing overall event coordination.
- Translated documents from English to Spanish to support communication needs.
Paraprofessional
6 Years- Performed various office tasks such as filing, copying, and organizing materials. such as copying, maintaining a filing system, creating classroom packets, calling parents and updating them of students’ meetings.
- Facilitated work-based learning outings to promote real-world skill application. outings to sites such as Central Park, Modell’s, and D’Agostino’s Supermarket for groups of up to 5 students, supporting skill development in real-world settings.
- Facilitated student engagement in recycling and site maintenance at Central Park, promoting environmental stewardship and community awareness.
- Guided students in recycling, sweeping, and maintaining Central Park to support site cleanliness and environmental stewardship.
- Oversaw student assignments and provided feedback to ensure understanding of material., corrected papers, and supervised curriculum-based testing and makeup work as assigned by the certified staff.
- Acted as primary source of information for guest teachers, providing support and ensuring continuity of instruction in absence of regular certified staff.
- Covered office tasks such as copying, maintaining a filing system, creating classroom packets, calling parents and updating them of students’ meetings.
- Demonstrated ethical behavior and confidentiality of information about students in the school environment and community.
Education
B.S. - Business & Technology of Fashion
Skills
Employee onboarding
Administrative operations
Document management
Scheduling appointments
Timesheet coordination
Calendar management
Report preparation
Budget planning
Financial services
Software: Microsoft Word
Excel
Outlook
PowerPoint
LinkedIn
Office administration
Staff management
Employee training
Relationship management
Accomplishments
- Improved Administrative Filing Processes: Increased filing system efficiency by 30% for HR and maintenance.
- Supported Employee Onboarding Logistics: Coordinated 15 housing accommodations and HR events monthly for new hires.
- Maintained Payroll Submission Accuracy: Processed timesheets for 50 employees, ensuring 100% timely HR submissions.
- Coordinated Executive Travel Support: Managed travel arrangements for 5 executives, reducing travel costs by 20%.
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Branch Administrator
Down to Earth Landscaping
12.2022 - 03.2026Read More
Administrative Assistant
Wesley Housing Group
10.2022 - 01.2023Read More
Paraprofessional
Park West High School
01.2015 - 01.2021Read More
New York City College of Technology
B.S. from Business & Technology of Fashion
Read More