Hi, I’m
Jessica Ruivo
Accounts Payable Manager
Matawan,NJ
Summary
Interested in securing a position with a well established and stable company. Accounts Payable manager known for accuracy, attention to detail and timeliness in managing disbursement functions. A/P career includes strong experience in wholesale A/P and has included accountability for the processing of up to 5,000 invoices per month. Skills and experience would benefit any organization. Assets and abilities include, but are not limited to the following: ability to learn quickly, enthusiasm, research and organizational skills, as well as a tenacious, dedicated and diligent spirit.
Overview
15
years of professional experience
Work History
Modway IncEast Windsor , NJ
Accounts Payable Manager
03.2017 - Current
Job overview
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Investigated variances and corrected errors to resolve discrepancies.
- Maintained multiple payable shared email inboxes and digitized invoices for processing.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Completed bi-weekly payroll for company employees.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Analyzed figures, postings and documents to maintain accounting program accuracy.
- Monitored 2 employees while handling day-to-day accounting processes and financial accuracy.
- Computerized recordkeeping systems, initiating and maintaining financial accurate and current tracking in Magic EWholesale.
- Identified and suggested remedies for areas of improvement based on detailed reports and analysis.
- Maintained 100% accuracy while processing $500K worth of weekly payments.
- Prepared and distributed 5 employee reimbursement checks per quarterly trade shows.
- Presented audit findings to CFO after reviewing results and paperwork.
- Maintained accurate financial recordkeeping while tracking over 100 vendor accounts worth up to $10M.
Everflow Supplies Inc.Carteret, NJ
Executive Assistant/Accounting Assistant
10.2011 - 09.2016
Job overview
- Processed travel expenses and reimbursements for executive team and senior management group.
- Produced accurate office files, updated spreadsheets to support executives and boost team productivity.
- Trained junior office staff in correct procedures and reporting requirements.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Maintained account accuracy by reviewing and reconciling checks weekly.
- Processing data into payroll and confirming hours are accurate for entire staff.
- Accounts Payable - payments, reconciliations, reports, invoicing, and support to Comptroller.
- Assisting any department in need of help including Sales, Customer Service, accounting, purchasing etc.
Quality RebuildersLong Branch, NJ
Administrative Assistant
05.2009 - 09.2011
Job overview
- Answered phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
Horizon Blue Cross Blue ShieldWall Township, NJ
Billing Department
11.2006 - 07.2009
Job overview
- Handled high volume of in-bound calls pertaining to reconciliation of delinquent accounts.
- Performed targeted collections on past due accounts aged over 90 days.
- Achieved specific team objectives and collection activity.
- Responsibilities included handling of patient information, enrollments, related documents, billing information and termination procedures.
Education
Middlesex County CollegeEdison, NJ
Some College (No Degree) from Secretarial Studies And Office Administration
Old Bridge High SchoolMatawan, NJ
High School Diploma
05.2004
Skills
- Proactive and Self-Motivated
- Bill Payment and Recordkeeping
- Spreadsheet Tracking
- Typing and 10-Key Entry
- Precision and Accuracy
- Departmental Collaboration
- Monthly Closings
- Vendor Record Management
- Handling Confidential Materials
- Discrepancy Investigations
- Timely Processing
- Account Auditing
Languages
Portuguese
Native or Bilingual
Timeline
Accounts Payable Manager
Modway Inc
03.2017 - Current
Executive Assistant/Accounting Assistant
Everflow Supplies Inc.
10.2011 - 09.2016
Administrative Assistant
Quality Rebuilders
05.2009 - 09.2011
Billing Department
Horizon Blue Cross Blue Shield
11.2006 - 07.2009
Middlesex County College
Some College (No Degree) from Secretarial Studies And Office Administration
Old Bridge High School
High School Diploma
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