JESSICA SILVERBERG
Eastchester,NY
Summary
Grants and financial operations professional managing accounts payable supervision, monthly and quarterly voucher submissions, budget forecasting, and expense reallocations. Supports audits, cash disbursements, account transfers, and indirect cost analysis while helping maintain strong financial controls across grant-funded accounts.
Overview
18
18
years of professional experience
Work History
Fiscal Grants Manager
Family Service Society of Yonkers
10.2017 - Current
- Process monthly and quarterly vouchers for grantors, ensuring compliance with funding requirements.
- Enter budgets, forecast budget projections and be responsible for budget modifications
- Oversaw accounts payable operations, ensuring timely and accurate processing of invoices.
- Perform accounts payable duties while supervising the A/P clerk.
- Enter cash disbursements, account transfers and reconcile bank accounts
- Create journals for salaries, fringe, OTPS, and re-allocation of expenses
- Maintain schedules for Overhead/Indirect/Leasing Analysis
- Assist in preparation for financial audit, facilitating thorough review of financial records.
Accounts Payable/Receivable
Family Service Society of Yonkers
04.2015 - 10.2017
- Processed invoices with Fund-EZ, printed checks, prepared for signature, and distributed accordingly
- Posted deposits and online donations to correct accounts ensuring accurate financial records
- Created journal entries for payroll and payroll transfers to maintain accurate financial documentation
- Assisted with financial audit preparations by organizing documentation and reports
Office/Accounting Manager
Stellmann Electric
Whitestone, NY
08.2013 - 03.2015
- Managed switchboard operations, ensuring timely responses and accurate message delivery.
- Maintained comprehensive employee records, tracking hours and PTO for payroll accuracy.
- Processed invoices, printed checks, and coordinated check package distribution for timely vendor payments.
- Generated invoices for services rendered to clients and monthly statements in QuickBooks.
- Reconciled bank accounts.
- Obtained necessary permits for construction projects for NYC DOB and Con Edison and scheduled inspections.
- Prepared job tickets and tracked technical reports.
Accounting/Assistant Office Manager
Certified Testing Laboratories, Inc.
03.2013 - 08.2013
- Created invoices and monthly statements in Quickbooks to ensure accurate billing
- Maintained Quickbooks files for organized financial records
- Assisted clients with billing inquiries to enhance customer satisfaction
- Post deposits to the appropriate accounts
- Create proposals for prospective clients
- Keep inventory records for all equipment
- Ensured continuity of tasks from administrative assistant and secretary position
Administrative Assistant/Secretary
Certified Testing Laboratories, Inc.
10.2011 - 03.2013
- Managed high-volume switchboard operations, ensuring timely and accurate communication for staff and clients
- Received, typed, and processed all reports, facilitating prompt review and approval
- Managed correspondence and front desk communications for testing laboratory clients and staff.
- Scheduled specimen submissions, appointments, and laboratory meetings using office calendars.
- Prepared reports, letters, and administrative documents for certified testing services.
Assistant to Controller
Ridgeway Country Club
06.2008 - 11.2010
- Assisted in budget planning to align financial resources with organizational goals
- Process invoices, print checks, prepare for signature and distribute
- Handled vendor calls/inquiries regarding invoices, credit memos, and payments to ensure timely resolution of issues
- Distributed monthly financial statements to members for transparency.
- Assisted members with disputes and inquiries on statements to enhance member satisfaction and clarity
- Managed inventory levels to ensure adequate supply for operations.
- Maintain filing systems for both vendors (A/P) and Members (A/R)
Education
Bachelor of Arts - Accounting
Lehman College
Bronx, NY 01-2018
Associates of Applied Science - Accounting
The College of Westchester
White Plains, NY01-2008
Skills
- Type 55 WPM; Proficient in Microsoft Office, Quickbooks, FundEZ, and Positive Pay
ADDITIONAL ACTIVITIES:
Cheerleading Coach
- STARS Youth Cheer 2016-2026
- Stars & Stripes Youth Cheer 2022-Present
Fight For Two Foundation, Inc.
- Treasurer 2020-Present
Timeline
Fiscal Grants Manager
Family Service Society of Yonkers
10.2017 - Current
Accounts Payable/Receivable
Family Service Society of Yonkers
04.2015 - 10.2017
Office/Accounting Manager
Stellmann Electric
08.2013 - 03.2015
Accounting/Assistant Office Manager
Certified Testing Laboratories, Inc.
03.2013 - 08.2013
Administrative Assistant/Secretary
Certified Testing Laboratories, Inc.
10.2011 - 03.2013
Assistant to Controller
Ridgeway Country Club
06.2008 - 11.2010
Bachelor of Arts - Accounting
Lehman College
Associates of Applied Science - Accounting
The College of Westchester