Summary
Overview
Work History
Education
Skills
Timeline
Jessica Tristan

Jessica Tristan

Killeen

Summary

Professional with a strong background in budgeting, contracting, managing complex confidential situations, coordinating meetings, and streamlining procedures. Highly skilled in communication, organization, and problem-solving, ensuring seamless project operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

16
16
years of professional experience

Work History

Executive Assistant to the Dean/Office Manager

Texas A&M University-Central Texas
02.2020 - Current
  • Maintains a large filing system, including electronic files
  • Development, review and negotiation of contracts and grants
  • Multitasking and prioritizing
  • Serving as a liaison between students and faculty to address concerns or issues promptly
  • College Compliance Records Coordinator for Title IX
  • Handles confidential information and uses the highest discretion regarding sensitive matters
  • Maintains the daily calendar for the Dean, schedules meetings and appointments
  • Creates/prepares correspondence, letters, memoranda's, speeches, reports, graphs, spreadsheets, and database in MS Office: Word Excel, PowerPoint, SharePoint, Access and Outlook
  • Organizes and prepares for meetings and events hosted by the Dean's office
  • Assists students, staff and administration with resources outside of the TAMUCT community
  • Processing Adjunct faculty budget memos and offer letters
  • Maintains partnerships with contracted vendors
  • Manage student complaints, appeals, and grievances, and maintain a report of student conduct violations
  • Receives and reviews for accuracy routine paperwork for Dean's approval and routes to appropriate offices
  • Verifies payroll requests for faculty and reviews for accuracy
  • Maintains budget records, tracks expenditures, verifies that funds are available in department budget prior to processing payments
  • Makes travel arrangements as needed for conferences and meetings and process expenses
  • Represents the Dean's office in a professional manner to all constituencies
  • Assist with advising needs for students by reviewing Degree Works, Banner, and Civitas
  • Performs other duties as assigned

Administrative Associate IV

Texas A&M University-Central Texas
05.2015 - 02.2020
  • Scheduling: Schedule appointments, meetings, and travel
  • Correspondence: Prepare and proofread correspondence, reports, and other documents
  • Filing: Maintain and organize academic documents, files, and records
  • Manage student complaints, appeals, and grievances, and maintain a report of student conduct violations
  • Departmental administration: Help ensure that college administrative deadlines are met
  • Budgeting: Analyze and evaluate departmental operating budget trends, and advise on future budget needs
  • Answering multi-line phone system, routing calls, delivering messages to staff and faculty, and greeting visitors
  • Organizing university and department events
  • Contributing to budget management efforts by tracking expenditures and submitting timely expense reports, and assisting in budget preparation, enabling more accurate financial planning
  • Serving as a liaison between students and faculty to address concerns or issues promptly
  • Coordinating scheduling for meetings and appointments, ensuring optimal use of time and resources
  • Coordinating travel arrangements
  • Monitoring office inventory levels

Office Manager

Killeen Private School
07.2008 - 03.2015
  • Managed billing and tuition payments, generated invoices and collected fees
  • Maintained records including attendance, medical information, developmental progress and contacts
  • Coordinated staff schedules and timekeeping
  • Developed staff recruitment and onboarding process
  • Ensured that all staff adhered to state and local regulations
  • Maintained all necessary documentation for licensing inspections
  • Prepared financial reports, tracked and managed the school’s budget

Education

High School Diploma -

ELLISON HIGH SCHOOL
01.2004

Skills

  • Executive support
  • Administrative support
  • Office management
  • Strong problem solver
  • Customer Service-oriented
  • Expense reporting
  • Project management
  • Staff management
  • Invoice processing
  • Presentation development
  • Process improvements
  • Financial services
  • Team coordination
  • Analytical thinking
  • Relationship building

Timeline

Executive Assistant to the Dean/Office Manager - Texas A&M University-Central Texas
02.2020 - Current
Administrative Associate IV - Texas A&M University-Central Texas
05.2015 - 02.2020
Office Manager - Killeen Private School
07.2008 - 03.2015
ELLISON HIGH SCHOOL - High School Diploma,
Jessica Tristan