JESSICA WHITE
Vancouver,WA
Summary
Document Management Specialist, providing general administrative back-up and other duties. More than 8 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Records Manager
Bullivant Houser
07.2023 - 11.2023
- Responsible for the records management program overall, including policies, training, communications, and technology maintenance and development
- Provide guidance and training to attorneys and staff on best practices for archiving.
- Manage off-site storage of physical and electronic files. All procedures for retention and destruction of files.
- Develop, maintain, and oversee disposition program of physical and electronic files
- Ensure all aspects of record keeping procedures adhere to relevant Firm policy.
Domestic Relations Clerk
Multnomah County Courthouse
12.2021 - 07.2023
- Answer the public service phone line on a set phone schedule, answering general process questions, and inquiries on family law case
- Perform a large variety of data entry ranging form general orders, motions, domestic relation case starts for custody and dissolutions, and return mail
- Sorts general mail that comes into the family law unit and directs mail to staff that works specific desks in the department
- Enters Dispositions and entries of judgments, resulting in closing of the family law cases and sending out the vital statistic forms to the proper agency.
Civil Commitment Clerk
Multnomah County Courthouse
12.2021 - 07.2023
- Function as the civil commitment coordinator; facilitating and communicating with all involved agencies on hearings and changes to the civil commitment docket.
- Perform data entry functions that include accepting/or rejecting documents through “File and Serve”; completing additional processes for filings such as diversions.
- Basic housekeeping such as answering emails and calls relating to civil commitment hearings and running the dismissal report bi-weekly.
- Responsible for accepting requests for hearings, setting the hearings on the docket, and creating all documents to be signed for service, and setting documents for the hearing.
Jury Clerk
Multnomah County Courthouse
04.2018 - 12.2021
- Assist with Court check-in of the possible jurors that come into the courthouse on a weekly basis (Usually assigned 3-4 days out of the week)
- Greet each juror; responsible for answering general process for Jury service, retrieving their jury response card, and reviewing for completeness.
- Perform data entry to ensure each juror is checked in for jury service
- Each jury service is 150-250 people
Records Clerk
Multnomah County Courthouse
09.2017 - 12.2021
- Receive incoming records requests through email, mailed in requests or requests given over the phone. Each request is entered into out Records SharePoint sheet, organized by clerk, case number, case caption, and status of request
- Answer public service phone line for records, answering general questions, inquiries and new requests that involve research on our case management system.
- I would assist at the front counter as well, performing customer service, researching cases, and certifying, exemplifying or providing requested documents, and running credit card payments.
Scanning Clerk
Multnomah County Courthouse
06.2015 - 12.2021
- Perform scanning function of the old case files, as well any " live" scanning filed in the court.
- great understand of each department and document type. Perform image correction, pulling original documents from archive to return to the departments.
- Answer general procedure and workflow questions to all court workers regarding scanning.
- Developed, created, and implemented training material. I trained scanning and records staff on the process; as well as other departments who wanted to implement their own scanning in their units
Education
Some College (No Degree) -
Clark College
High School Diploma -
Evergreen High School
Vancouver, WA06.2005
Skills
- Records Management
- File Systems Coordination
- Workflow Management
- Archiving Skills
- Recordkeeping Skills
- Electronic Document Preparation
- Sharepoint
- Customer Service
Certification
- Sharepoint online Training -2023
- Document Management - 2023
- Sharepoint Document Libraries
- Public Records Act through the Oregon Secretary of State- 2023
Timeline
Records Manager
Bullivant Houser
07.2023 - 11.2023
Domestic Relations Clerk
Multnomah County Courthouse
12.2021 - 07.2023
Civil Commitment Clerk
Multnomah County Courthouse
12.2021 - 07.2023
Jury Clerk
Multnomah County Courthouse
04.2018 - 12.2021
Records Clerk
Multnomah County Courthouse
09.2017 - 12.2021
Scanning Clerk
Multnomah County Courthouse
06.2015 - 12.2021
Some College (No Degree) -
Clark College
High School Diploma -
Evergreen High School
- Sharepoint online Training -2023
- Document Management - 2023
- Sharepoint Document Libraries
- Public Records Act through the Oregon Secretary of State- 2023
Similar Profiles
Christina BassChristina Bass
Legal Assistant at Bullivant Houser Bailey PCLegal Assistant at Bullivant Houser Bailey PC
Phillip BullivantPhillip Bullivant
Owner Operator 777Automotive at Phillip BullivantOwner Operator 777Automotive at Phillip Bullivant
Malik Muhammad Javaid IqbalMalik Muhammad Javaid Iqbal
CONTRACT AND BILLING LEAD at BULLIVANT ARABIA LTDCONTRACT AND BILLING LEAD at BULLIVANT ARABIA LTD