Jill Brown
Fountain Inn,SC
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Executive Assistant II
Chickasaw Nation
03.2022 - 05.2024
- Provides general administrative support for department under secretary, including completion of special assignments and coordinating office calendars
- Responsible for establishing and maintaining an orderly document and file system for all routine business, contracts, and other initiatives or projects
- Assists in the preparation of annual budget proposal documentation and ongoing tracking of budget expenses
- Manages all direct purchasing needed for office, including maintenance or completion of all required receipts, logs, and reports
- Initiates travel and training documentation, including preparation of travel authorizations, registration materials, logistics, claims, and reimbursements
- Manages p-card and voyager fuel card monthly reports.
Executive Assistant
Chickasaw Nation
08.2018 - 03.2022
- Basic office functions: answering phones and emails, faxing, and receiving incoming mail
- Assisting department staff with travel and training requests, mileage vouchers and continuing education efforts, including making travel and lodging reservations
- Entering requisitions or check requests for the Executive Officer and down line
- Coordinate monthly and quarterly meetings
- Scheduling/attending meetings and special events
- Liaison for Administration, Finance, Payroll, and other departments as necessary
- Collect receipts for Executive Officer for purchase card reports and submit to Finance monthly
- Assisting department staff with monthly reports.
Human Resource Specialist
Chickasaw Nation
12.2017 - 08.2018
- Conduct employment interviews for all Administrative Services positions
- Complete offer to selected candidates and complete hiring process paperwork
- Track Employee Action Notices and Employee Vacancy Notices
- Assist customers with online applications and answer phones, verify documentation and required paperwork for the Chickasaw Nation
- Assist employees and managers with interpretation of policies and procedures
- Prepares new employees files in compliance with applicable legal requirements and files papers and documents into appropriate employee files
- Assist with conducting background and reference checks
- Assist in the organization of orientation for all new employees and transfers, manage and disseminate weekly orientation lists.
Teacher Assistant
Chickasaw Nation
10.2016 - 12.2017
- Leading students in fulfilling potential of cognitive, social, emotional, and psychological growth
- Generating and maintaining an inclusive classroom environment conducive to learning and optimum achievement
- Performing ongoing assessments to ensure student success
- Creating and executing lesson plans aligned with Oklahoma Academic Standards while also tailored to student learning needs.
Optician Assistant
Chickasaw Nation
05.2011 - 04.2015
- Responsible for numerous office managerial tasks where I assisted customers, opening and closing store, maintained inventory, stocked products, kept records, and updated office files, observed HIPAA law regarding patient confidentiality, and performed other secretarial duties as needed
- Completed billing tasks related to customer purchases which included insurance billing, cash handling, corresponding with and billing other tribes
- Performed lab tasks including lens cutting, measuring customers for proper fitting of bifocal, trifocal and progressive lenses, and adjusting frames for customers.
Education
Master of Science Degree -
Southeastern Oklahoma State University
Durant, OKBachelor of Science Degree -
Southeastern Oklahoma State University
Durant, OKAssociate of Science Degree -
Murray State College
Tishomingo, OKHigh School Diploma -
Healdton High School
Healdton, OK05.2003
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Meticulous attention to detail
- Information confidentiality
- Customer Service-Oriented
- Calendar Management
- Scheduling
- Interpersonal Communication
- Travel Coordination
- Meeting planning
- Excel spreadsheets
- Travel Arrangements
- Advanced MS Office Suite
- Executive Schedule Management
Certification
Administrative Professional Certification
References
- Tom John, (580) 559-0995, Chickasaw Nation Department of Community Services
- Nachella Robinson, (580) 279-3193, Chickasaw Nation Department of Treasury
Timeline
Executive Assistant II
Chickasaw Nation
03.2022 - 05.2024
Executive Assistant
Chickasaw Nation
08.2018 - 03.2022
Human Resource Specialist
Chickasaw Nation
12.2017 - 08.2018
Teacher Assistant
Chickasaw Nation
10.2016 - 12.2017
Optician Assistant
Chickasaw Nation
05.2011 - 04.2015
Master of Science Degree -
Southeastern Oklahoma State University
Bachelor of Science Degree -
Southeastern Oklahoma State University
Associate of Science Degree -
Murray State College
High School Diploma -
Healdton High School