Jill Palecek
Wausau,WI
Summary
Professional Administrative Assistant with experience working in middle school and high school setting. Expert at effective and skillful communication between staff, parents and students. Works with truancy enforcement officers and community services to reduce student absenteeism. Seasoned Attendance Administrative Assistant with 6+ years of experience. Effective at interacting with parents, students and staff and maintaining courteous, patient and positive cooperative work environment. Skilled user of Microsoft Office, Infinite Campus, Canva and Canvas.
Overview
10
10
years of professional experience
Work History
ATTENDANCE ADMINISTRATIVE ASSISTANT
Wausau School District
09.2017 - Current
- Provided cross-coverage support for other administrative personnel
- Compiled and entered data into various databases to ensure accuracy and completeness
- Supported information security and integrity with well-organized filing systems and databases
- Resolved issues, escalating major conflicts and concerns to appropriate personnel
- Streamlined administrative procedures to improve workflow and efficiency
- Maintained files and filing, keeping sensitive information confidential
- Screened incoming telephone calls, routing to appropriate personnel
- Compiled data to prepare reports or process requests
- Responded to inquiries from internal and external parties to facilitate communication or provide direction
- Covered for receptionist and administrative team members by answering telephone and distributing mail
- Developed and maintained effective working relationships with clients, vendors, and staff
- Maintained attendance information/records and printed reports for supervisors, clubs and teams
- Operated office equipment, such as fax machines, copiers and phone systems
- Created, maintained and entered information into databases
- Made copies of correspondence and other printed material
- Learned to operate new office technologies as were developed and implemented.
ADMINISTRATIVE ASSISTANT-SUMMER LEARNING
Wausau School District
06.2020 - 07.2023
- Provided cross-coverage support for other administrative personnel
- Prepared purchase requisitions and requests for payment, informing managers of resources required
- Coordinated equipment maintenance and repairs to maintain office productivity
- Compiled and entered data into various databases to ensure accuracy and completeness
- Supported information security and integrity with well-organized filing systems and databases
- Resolved issues, escalating major conflicts and concerns to appropriate personnel
- Streamlined administrative procedures to improve workflow and efficiency
- Served as primary point of contact for facilitating operational and administrative inquiries
- Maintained files and filing, keeping sensitive information confidential
- Screened incoming telephone calls, routing to appropriate personnel
- Maintained office inventory by assisting with supply orders
- Compiled data to prepare reports or process requests
- Responded to inquiries from internal and external parties to facilitate communication or provide direction
- Covered for receptionist and administrative team members by answering telephone and distributing mail
- Reviewed and submitted expense reports for processing
- Developed and maintained effective working relationships with clients, vendors, and staff
- Maintained attendance information/records and printed reports for supervisors
- Operated office equipment, such as fax machines, copiers and phone systems
- Created, maintained and entered information into databases
- Made copies of correspondence and other printed material
- Learned to operate new office technologies as were developed and implemented.
KEY CLUB CO-ADVISOR
Wausau East Highschool
09.2018 - 06.2022
- Weekly officer meetings and bi-monthly member meetings.
- Mentored student officers, fostering supportive learning environment that encouraged professional growth.
- Supported community through volunteering with student officers and club members.
ATHLETIC DIRECTOR SECRETARY
Wausau School District
08.2014 - 08.2017
- Scheduled and confirmed appointments for supervisor
- Answered telephones to give information to callers, take messages or transfer calls
- Provided cross-coverage support for other administrative personnel
- Screened incoming telephone calls, routing to appropriate personnel
- Utilized sign-in and badge systems to screen and monitor visitors
- Maintained files and filing, keeping sensitive information confidential
- Compiled and entered data into various databases to ensure accuracy and completeness
- Designed and streamlined departmental forms, fostering data entry and retrieval.
Education
Bachelor of Science - Liberal Studies - Communication, Psychology
University of Wisconsin - Superior
Superior, WI05.2024
HIGH SCHOOL DIPLOMA -
DC Everest
Schofield, Wisconsin05.1996
Skills
- Records Management Systems
- Excel Spreadsheets
- Data Entry Documentation
- Multi-Line Phone Systems
- Able to work with team
- Ability to build rapport with students and staff
- Knowledge infusing technology into classroom
- Strong Organizational Skills
Volunteer Experience
- CO-PRESIDENT, Wausau East Gridiron Club, Wausau, Wisconsin. 9/1/20-Present. Facilitate meetings, manage budget, organize events and fundraising. Communicate with coaches/parents.
- VOLUNTEER, Learn To Be Online Tutoring, 2/2024-present
- VOLUNTEER, Catholic Charities Warming Shelter, Wausau, Wisconsin. 11/01/21-5/2023
- MEMBER/PRESIDENT, Riverview Elementary PTO, Wausau, Wisconsin. 9/1/2010-6/01/2015
- ADVISOR-Dude. Be. Nice. Wausau East High School. 2017-2018
References
References available upon request
Timeline
ADMINISTRATIVE ASSISTANT-SUMMER LEARNING
Wausau School District
06.2020 - 07.2023
KEY CLUB CO-ADVISOR
Wausau East Highschool
09.2018 - 06.2022
ATTENDANCE ADMINISTRATIVE ASSISTANT
Wausau School District
09.2017 - Current
ATHLETIC DIRECTOR SECRETARY
Wausau School District
08.2014 - 08.2017
Bachelor of Science - Liberal Studies - Communication, Psychology
University of Wisconsin - Superior
HIGH SCHOOL DIPLOMA -
DC Everest
Similar Profiles
Elizabeth "Libby" White Ed.D.Elizabeth "Libby" White Ed.D.
Multilingual Learning District-Wide Coordinator at Wausau School DistrictMultilingual Learning District-Wide Coordinator at Wausau School District
Connie Zipp SeymourConnie Zipp Seymour
Retired Educator/Administrator 30 Years at Wausau School DistrictRetired Educator/Administrator 30 Years at Wausau School District
Amy XiongAmy Xiong
Bilingual Teacher at Wausau School DistrictBilingual Teacher at Wausau School District
Fue Chi ThaoFue Chi Thao
Quality Inspector at NovonesisQuality Inspector at Novonesis
DayCha YangDayCha Yang
House Cleaner at Classic Canyon RanchHouse Cleaner at Classic Canyon Ranch