Jillian Nickens
Dallas,TX
Summary
A dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the task or job at hand.
Overview
4
4
years of professional experience
Work History
Business Services and Event Manager
Andy Frain Services
01.2023 - 10.2023
- Organized and helped plan event materials for major onsite and offsite events such as Dallas Cowboys Games, Concerts at AT&T Stadium, Globelife field, and Fair Park Dallas,
- Mass Hired, trained and supervised staff required for events at AT&T Stadium, Globelife Field, Dallas Fair Park, and FC Dallas.
- Supported business management projects by monitoring and tracking risks, issues and action items.
- Reviewed event bills to confirm accuracy and approve payment.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Coordinated schedules and timelines for events.
- Liaised with clients to determine exact event requirements.
- Assistant to the Assist. Vice President of our Sports and Entertainment division with day-to-day operations to meet performance, quality, and service expectations.
- Oversaw and improved deliveries through proactive coordination of daily operations and events.
- Coordinated team schedules to keep shifts properly staffed for events.
- Managed and supervised 10-15 administrative assistants to assist with pre event prep and event day duties.
Client Coordinator
Voit Real Estate Services
05.2020 - 09.2022
- Provide support to top Southern California commercial real estate brokers for a wide range of general administrative assignments, including marketing packages.
- Coordinate timely and accurate dissemination of Listing Agreements, renewals and other contracts.
- Monitored contract execution to verify complete fulfillment of terms.
- Coordinate the brochure creation and design, creation of electronic marketing presentations, and dissemination of marketing materials to the brokerage
- Organize, word process, assemble and disseminate brochures and investment packages; follow up on collateral materials.
- Communicated with team members regarding closings, document delivery deadlines and contract amendments to facilitate proactive contract fulfillment.
- Stepped in to take responsibility for correspondence and other back-office duties for team members in case of time restrictions or scheduling conflicts.
- Cultivated strong relationships with agents, lenders and title companies.
Office Assistant/Adminstrative Assistant
Voit Real Estate Services
06.2019 - 05.2021
- Answered phone calls for all 6 office locations.
- Assisted HR Manager in day to day tasks, information, etc.
- Scheduled office meetings and client appointments for staff teams.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Completed clerical tasks such as filing, copying and distributing mail.
- Interacted with customers by phone, email or in-person to provide information.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Managed multiple projects simultaneously using organizational and analytical skills.
Education
Bachelor of Arts - Organizational Leadership, Project Management
Arizona State University
Tempe, AZ10.2022
Certificate - Commercial Real Estate Development
Cornell University
Ithaca, NY06.2022
Skills
- Team Leadership and Motivation
- Office Management
- Managing Multiple Projects
- Works Well Under Pressure
- Project Deadlines Management
- Client Correspondence
Timeline
Business Services and Event Manager
Andy Frain Services
01.2023 - 10.2023
Client Coordinator
Voit Real Estate Services
05.2020 - 09.2022
Office Assistant/Adminstrative Assistant
Voit Real Estate Services
06.2019 - 05.2021
Bachelor of Arts - Organizational Leadership, Project Management
Arizona State University
Certificate - Commercial Real Estate Development
Cornell University
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