Jodi M. Hanneman

Reconciled and processed payments for over 30 budgets monthly, including credit cards, invoices, travel expenses, and requisitions for high-value items needed by programs.

• Organized meetings and scheduled appointments for faculty and staff.
• Managed office correspondence and communications efficiently.
• Maintained accurate records and files for administrative purposes.
• Educated parents, students, and campus offices on departmental and university policies and procedures through calls and emails.

• Managed schedules and appointments for the Dean and faculty members.
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• Coordinated meetings, events, and travel arrangements for administrative staff.
• Processed correspondence and maintained official documents for the Dean's office.
• Assessed position responsibilities to inform promotion recommendations.

• Coordinated schedules and meetings for multiple departments, enhancing collaboration and communication.
• Maintained accurate records in university database systems, ensuring data integrity and accessibility.
• Communicated with students and parents regarding academic inquiries daily.
• Supported faculty with research projects by compiling and organizing relevant materials, facilitating research progress.

• Coordinated schedules and meetings for Dean and academic staff, ensuring efficient use of time and resources.
• Coordinated meetings between the Dean and other staff members.
• Facilitated onboarding processes for new staff, streamlining integration into office of Dean.
• Interview, hire, and train student workers. Training was part of duties for all staff members within the college.
• Maintained records and files, ensuring confidentiality and easy access to information.
• Organized departmental events to foster collaboration and engagement within university community.
• Welcomed visitors to Dean's office, providing assistance and information.
• Developed memos, letters, emails, forms, and other documents.

• Coordinated schedules and meetings across multiple departments to streamline communication and ensure timely collaboration.
• Maintained accurate records in university database systems to support departmental operations and facilitate access to information.
• Communicated with students and parents regarding academic inquiries daily.
• Assisted in preparing reports and presentations for departmental needs.
• Coordinated travel arrangements for faculty and visiting scholars to enhance departmental engagement and support academic initiatives.

• Processed invoices for payment using accounting software, contributing to timely financial operations.
• Utilized office software to create documents, spreadsheets, and presentations efficiently.
• Developed and maintained filing systems for departmental records, ensuring easy access and organization.
• Monitored office supplies inventory and placed orders to maintain optimal stock levels.

• Coordinated schedules for faculty meetings and academic events to optimize participation and resource allocation.
• Arranged logistics for workshops and seminars, ensuring successful execution of events.
• Managed front desk operations and greeted visitors at Murray State University.
• Maintained organized filing systems for efficient retrieval of important documents.
• Organized office supplies and ensured inventory levels were adequate for staff needs.

• Compiled data from multiple sources into comprehensive spreadsheets, facilitating informed budgetary decisions.
• Developed spreadsheets to track budget forecasts and actual spending, enhancing financial oversight.
• Collected, recorded, and deposited funds from various property locations, ensuring accurate financial management.
• Developed a spreadsheet that automatically updated payroll, benefits, and paid time off.

• Coordinated executive calendars and scheduled appointments for senior leadership, optimizing time management.
• Arranged travel itineraries for executives across multiple locations, enhancing travel efficiency.
• Prepared meeting agendas and documented minutes for executive discussions.
• Maintained confidential files and handled sensitive information with discretion.
• Executed event planning logistics, ensuring successful and seamless event operations.
• Maintained confidential records and files related to executive operations.

• Coordinated cross-functional teams to achieve project milestones ahead of deadlines.
• Organized meetings and conferences, scheduled appointments, and managed travel itineraries to optimize senior managers' time.
• Organized and facilitated regular meetings with senior management teams.
• Created reports summarizing progress against organizational goals and objectives.
• Organized meetings, preparing agendas and distributing minutes for follow-up actions.
• Conducted market research and analysis to identify potential business opportunities.
• Used excellent verbal skills to engage customers in conversation and effectively determine needs and requirements.

• Planned large gatherings across 13 regions, including Puerto Rico, as Certified Meeting Planner.
• Coordinated logistics for community engagement events, enhancing participant experience and program effectiveness.
• Managed participant registrations and ensured database accuracy, streamlining event communication and follow-up.
• Supported development of educational materials for member outreach programs.

• Coordinated scheduling and logistics for meetings and conferences, ensuring smooth operations and effective engagement.
• Managed correspondence and communications for various departments, facilitating timely information flow and collaboration.
• Answered phone calls and emails to provide information, enhancing customer satisfaction through prompt and accurate responses.
• Provided administrative support during events and community outreach initiatives.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.

Created educational materials to be used nationwide for new campaigns in healthcare.

• Reviewed vendor invoices for accuracy to prevent payment delays and maintain financial integrity.
• Processed vendor invoices to ensure timely payment approvals, supporting smooth vendor relationships.
• Reviewed financial documents for accuracy and completeness regularly.
• Assisted soldiers and civilians with payment processing for travel or relocation expenses, facilitating timely reimbursements.

• Reviewed and verified vouchers for accuracy and compliance, ensuring adherence to regulations.
• Processed vendor payments through established government systems, facilitating timely transactions.
• Evaluated requests for payments against available documentation and budget restrictions.
• Maintained organized records of transactions and supporting documents, supporting audit readiness.

• Typed letters, memos, and reports to support effective information sharing.
• Typed and formatted documents to ensure clear internal and external communication.
• Coordinated office supplies inventory and procurement for efficient operations.
• Ensured compliance with security protocols by maintaining a Secret security clearance.

• Created and managed databases for various applications, optimizing performance and enabling scalability.
• Managed database systems to maintain data integrity and enhance security protocols.
• Developed and implemented backup and recovery procedures for critical data.
• Managed accounts database to ensure accurate record-keeping and compliance with data standards.

• Managed cash handling procedures, ensuring accuracy and security of transactions while maintaining detailed records.
• Supervised daily operations of teller staff, ensuring compliance with banking policies and maintaining a high level of customer service.
• Trained new tellers on customer service protocols and banking systems, enhancing team readiness and service quality.
• Monitored vault cash levels and ordered currency from the Federal Reserve Bank.