Joely Rodriguez
Piscataway,NJ
Summary
Highly experienced executive assistant with 10+ years of experience providing comprehensive administrative support to C-level executives across an array of industries. I am adept at streamlining processes to increase efficiency, and have a proven track record of delivering superior results. My skill set includes superior organizational skills, multitasking abilities, and a high degree of discretion and confidentiality.
Overview
16
16
years of professional experience
Work History
Executive Assistant to the General Counsel
Amneal Pharmaceuticals
Bridgewater, NJ
07.2023 - 06.2024
- Managed General Counsel's complex and frequently changing travel arrangements and coordinate pre-planning of trips
- Handled logistics, including catering, travel agendas, meetings and event planning for the department and shareholders
- Provided administrative support to the Board of Directors and the Chairman
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
- Screened incoming mail, publications and other correspondence directed to management team members
- Assisted with team building exercises and overall support for maintenance of organizational culture and employee morale
- Maintained confidential, administrative support to executive team and members of the board
- Reconciled and processed expense reports for the General Counsel and direct reports.
Executive Assistant to CISO
Amazon Prime Video
New York, NY
08.2022 - 07.2023
- Supported CISO and executive team of 12 directs with day-to-day tasks and projects
- Maintained a complex calendar with monthly team events and created and organized filing system
- Managed over 150 emails daily and scheduled team meetings, including offsite meetings
- Arranged logistics for travel engagements to include out-of-town conferences, booked travel and hotel accommodations on a monthly basis for CISO and direct reports
- Collaborated with senior staff members to provide guidance to the CISO in day-to-day office operations
- Coordinated executive level off-site and corporate events for approximately 200 employees
- Completed expense reports and tracked expenses
Talent Acquisition Coordinator
Beam Suntory
New York, NY
11.2019 - 03.2022
- Supported high level candidates in the on-boarding process
- Utilized MS Outlook and MS Teams for interview process and scheduling in various time zones
- Assisted HR Director in ensuring interviewees shared high-quality feedback, in a timely manner
- Liaison between hiring managers, business stakeholders, candidates and administrative staff amongst others
- Communicated with applicants throughout the interview process in a professional and timely manner.
Administrative Assistant to Branch Management Team
Lloyds Banking Group
New York, NY
09.2017 - 11.2019
- Provided administrative support to Head of Branch Management and Business Continuity Division
- Managed two calendars and handle numerous short-notice changes and urgent meeting requests
- Managed Expense Account: reviewed, prepared and submitted expense reports, filed corporate forms
- Scheduled meetings and arranged conference rooms
- Planned internal and external events
- Managed scheduling for VPs making sure that all meetings were on time and attendees were present
- Coordinated and arranged senior executives travels and travel-related activities, including hotel booking, transportation, meal coordination and meetings
Administrative Assistant
SC Contracting Management
New York, NY
10.2016 - 08.2017
- Assigned and tracked safety training for 100+ employees and sent quarterly reminders
- Oversaw and led a team of 3 office assistants to organize a successful luncheon for 30+ people for the largest customer in celebration of contract renewal
- Managed calendar appointments, prioritized meeting requests and arranged conference calls
- Organized employee records preparing weekly payroll including garnishments, orders support sick and vacation accruals
Administrative Assistant
Various Temporaty Positions
Georgia And Florida
06.2013 - 06.2017
- Managed calendars for Founders of Startups making sure they were on track to meet their goals
- Created processing systems for invoicing clients and distributed them accordingly
- Formed organization systems within my managers’ emails to ease and help manage their flow of work
- Created presentations, reports, invitations for events and general materials for meetings
- Planned conferences, meetings, events, speaking engagements and networking dinners
- Read, answered and handled all email correspondences on behalf of client
- Conducted research, managed databases and wrote summaries
- Handled organization’s matters such as researching and purchasing gifts, sending out gifts and reminders of upcoming events
Administrative Assistant
ASA College of Technology
New York, NY
10.2008 - 12.2010
- Provided administrative support to Director of Admissions
- Utilized multiple platforms to process applications for prospective students
- Counseled and advised students with schedules, financial aid and registration inquiries
Education
Bachelor’s In Arts/Business Administration -
St. Joseph’s College
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Meticulous attention to detail
- Proactive
- MS Office
- G-Suite
- Concur, Coupa
- Discretion and confidentiality
- Time management
- Attention to detail
- International travel arrangements
- Project management
- Problem solving
- Fluent in Spanish; ASL
Coreprofessionalstrengths
Highly experienced Executive and Personal assistance across an array of industries: MS Office, G-Suite, Concur, Coupa, discretion and confidentiality, organizational proficiency, time management, attention to detail, International travel arrangements, project management, leadership, problem solving, Fluent in Spanish; ASL
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant to the General Counsel
Amneal Pharmaceuticals
07.2023 - 06.2024
Executive Assistant to CISO
Amazon Prime Video
08.2022 - 07.2023
Talent Acquisition Coordinator
Beam Suntory
11.2019 - 03.2022
Administrative Assistant to Branch Management Team
Lloyds Banking Group
09.2017 - 11.2019
Administrative Assistant
SC Contracting Management
10.2016 - 08.2017
Administrative Assistant
Various Temporaty Positions
06.2013 - 06.2017
Administrative Assistant
ASA College of Technology
10.2008 - 12.2010
Bachelor’s In Arts/Business Administration -
St. Joseph’s College