Jorge J Vallejos
Summary
Professional with strong administrative expertise, prepared to support high-level executives through effective organization, communication, and problem-solving skills. Adept at managing schedules, coordinating meetings, and handling confidential information. Recognized for fostering team collaboration and adapting to changing needs to achieve results. Dependable in maintaining efficiency and professionalism in fast-paced environments.
Overview
13
13
years of professional experience
Work History
PROCUREMENT/DATA ENTRY SPECIALIST & EXECUTIVE ASSISTANT
COLE HOSPITALITY LLC (DBA Paul French Bakery & Café)
05.2021 - 06.2022
- Managed, conducted data entry for and provided IT support for restaurant management software Restaurant365 used for company operations: product database, inventory, AP & AR invoices, credit memos, recipes, prep logs, purchase orders, transfers, waste logs, menu items, etc.
- Oversaw and trained store managers to ensure Restaurant365 tasks were completed correctly
- Served as first point of contact for all vendors
- Contacted vendor representatives for price quotes, disputed charges, stock updates, samples, etc
- Managed company vendor product order guide
- Conducted price analysis and cost comparisons to determine best vendor product pricing
- Managed ordering of imported brand name products from Paul in France: corresponded with Paul representatives, kept track of product usage, submitted purchase orders, corresponded with shipping company and provided documentation, scheduled pickup from manufacturer, tracked the status of shipments and organized the delivery of products to local warehouse
- Served as CEO's assistant and executed any delegated executive tasks to facilitate company operations
ADMINISTRATIVE ASSISTANT
ADVANCED INTERNAL MEDICINE, INC.
05.2015 - 07.2018
- Greeted, signed in, charged, and assisted all patients using good customer service skills
- Answered all phone calls from other doctors, patients, and representatives and took messages, with regards to test results, prescriptions, appointments, etc. and returned calls as needed
- Used an Electronic Health Records (EHR) system proficiently to schedule appointments, input patient information and upload patient records
- Maintained confidentiality of sensitive information by adhering to strict privacy policies of HIPAA and implemented secure filing systems, as well as faxed and mailed medical records when necessary
- Created and managed online insurance company accounts for the practice, checked patient eligibility and benefits, submitted referrals, and contacted insurances regarding other issues
- Aided the office with any technical support issues, such as setting up and fixing credit card terminals, troubleshooting computers, printers, scanners, wi-if modems, etc.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
TEMP OFFICE ASSISTANT FOR NORTHERN VIRGINIA FAMILY SERVICE
ROCS GRAD STAFFING
03.2021 - 05.2021
- Answered calls, responded to emails, and sorted mail/faxes using prompt organizational skills
- Made employee ID badges, calculated postage, processed payments, sent storage facility requests, ordered supplies for workplace, and assisted employees with other issues
LEAD CONSULTANT
FEDEX OFFICE PRINT & SHIP SERVICES INC.
12.2022 - Current
- Takes lead expertise in printing, signs and graphics, can upsell appropriate products and services, and delivers excellent customer service to provide solutions
- Manages print production workflow
- Packages customer items for shipping by wrapping, boxing, and weighing items, and also creates labels
- Produces print projects for customers by printing, binding, cutting, and using related print equipment
- Edits/prepares customer files for printing using Adobe Photoshop, Adobe Acrobat, and Microsoft Office
- Operates POS terminals and handles cash and makes change, completes required financial paperwork and assists with financial reporting including daily sales, close-outs and bank deposits
- Provides leadership to team members and delegates tasks on assigned shift
GROCERY & SPECIALTY SERVICE TEAM MEMBER
WHOLE FOODS MARKET, INC.
06.2018 - 07.2020
- Stocked and neatly organized products on shelves, displays, or fridges
- Operated beer and wine bar in specialty department, took beer and wine drink orders, poured drinks and attended to customers, moved and installed kegs
- Sampled specialty items to encourage customers to buy them, informed customers about new items and upsold when possible, and advised customers on what specialty items paired well
- Assisted customers in finding products around the store and checking inventory
- Performed all steps in the checkout process: greeting and engaging customers, scanning, bagging items promptly, processing various forms of payment, and counting accurate change
GUEST ADVISOR
GAMESTOP CORP.
07.2019 - 08.2019
- Greeted guests, engaged them on sales floor, asked/answered questions, upsold by making product suggestions, promoted deals and sales, and ran check out for guests when ready
- Promoted GameStop PowerUp Rewards Pro membership benefits, protection plans and extended warranties on merchandise, trade-in benefits, and upcoming game pre-orders
FRONT END CASHIER & HELPING HANDS
WEGMANS FOOD MARKETS, INC.
02.2012 - 07.2015
- Assisted customers in finding products around the store and checking inventory
- Performed all steps in the checkout process: greeting and engaging customers, scanning, bagging items promptly, processing various forms of payment, and counting accurate change
- Maintained the parking lot clean and returned shopping carts to the store
Education
GEORGE MASON UNIVERSITY
Fairfax, VA12.2014
Advanced Studies Diploma - With Honors
WESTFIELD HIGH SCHOOL
Chantilly, VA06.2012
Skills
- Data entry
- Vendor management
- Adobe Photoshop
- Team leadership
- Inventory management
- Process improvement
- Time management
- Microsoft Office suite
- Scheduling
- Records management
- Invoice processing
- Client relations
- Account management
- Supervising staff
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
French
Limited Working
Timeline
LEAD CONSULTANT
FEDEX OFFICE PRINT & SHIP SERVICES INC.
12.2022 - Current
PROCUREMENT/DATA ENTRY SPECIALIST & EXECUTIVE ASSISTANT
COLE HOSPITALITY LLC (DBA Paul French Bakery & Café)
05.2021 - 06.2022
TEMP OFFICE ASSISTANT FOR NORTHERN VIRGINIA FAMILY SERVICE
ROCS GRAD STAFFING
03.2021 - 05.2021
GUEST ADVISOR
GAMESTOP CORP.
07.2019 - 08.2019
GROCERY & SPECIALTY SERVICE TEAM MEMBER
WHOLE FOODS MARKET, INC.
06.2018 - 07.2020
ADMINISTRATIVE ASSISTANT
ADVANCED INTERNAL MEDICINE, INC.
05.2015 - 07.2018
FRONT END CASHIER & HELPING HANDS
WEGMANS FOOD MARKETS, INC.
02.2012 - 07.2015
Advanced Studies Diploma - With Honors
WESTFIELD HIGH SCHOOL
GEORGE MASON UNIVERSITY
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