Summary
Overview
Work History
Education
Skills
Custom
Languages
Work Availability
Timeline
AdministrativeAssistant

Josephine Ocana

Administrative Assistant
Des Moines,United States

Summary

My career goal is to eventually work from home. I love helping people and have engaged in billing and coding and will be using these skills to build rapport with clients as I educate them on how important it is to have their accounts up to date and in a healthy state. Skills: * In depth understanding of State and Federal laws pertaining to HIPA, CLIA, OSHA and Safety and Risk Management guidelines. * In depth understanding of FDCPA Laws and Guidelines. * Typing Speed 50 WPM * Understanding of Medical Terminology. * High level of organizational and prioritization skills. * Proficient with Microsoft programs. * Exceptional Collections skills. * Exceptional interpersonal and communication skills with the ability to build rapport. * Exceptional troubleshooting skills, Extensive research knowledge and the ability to approach problems logically. * Knowledge of working multiple screens at the same time as well as toggling. * Work well under pressure. * Detail oriented. * Communicate ideas clearly and effectively. * Very motivate self-starter, skilled at learning new concepts quickly. * 'Bilingual, English and Spanish Oral and Written. * Love constructive Criticism. Programs: * Versa Check * Brightwheel * Microsoft Office 365

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Overview

17
17
years of professional experience

Work History

Administrative Assistant

Highland Park Community Development Association
05.2022 - Current
In my role as an Administrative Assistant, I am directly responsible for all bookkeeping for Highland Park Community Development Association as well as Highland Park Community Church. I am responsible for the financial records for both organizations, this includes billing, Collections of said billings, tax information and all financial reports. During operating hours I am responsible for the children of Precious Beginning's Children's Center being signed in and out accurately. I am also responsible for the daycare workers signing in and out accurately. I oversee classroom rations to ensure compliance with guidelines set by DHS. In times of staff absences, I step into the various classrooms to maintain proper childcare rations. I am also the IT person for all issues relating to the programs and applications used within our Day Care facility.

Sales Agent/Collections

Humana
04.2020 - 11.2021
Worked from home on dialer system educating customers on how it would benefit them to be on automatically delivered prescriptions and how it would be beneficial for the scripts to move to Humana saving them money and time. Learned how to use software provided by Humana to be able to do my job from home. Learned all laws pertaining to prescriptions and delivery of such prescriptions. Learned how to enter information into correct software and how to note accounts while on phone with customer.

Manager

Legal Shield
08.2016 - 03.2018
Cold called numerous accounts off a list to secure LegalShield Memberships. Entered potential member demographics into company generated system and participated in yearly conferences. Scheduled follow up appointments for product education and to secure memberships. Participated in three-way calls with superiors and daily personal development training with team.

Legal Remedies Collections Specialist II

Wells Fargo & Company
08.2011 - 08.2014
Dealt with customer demographics and reviewed accuracy with each call we made and took in. Spoke with irate customers and took the time to handle each account in a calm collective manner. Became a notary public for the State of Iowa and worked closely with attorneys to determine which accounts were to be offset or suit worthy.

Repossession Collections Specialist

Wells Fargo & Company
08.2008 - 08.2011
Engaged in daily consultation regarding legalities of the repossession process to resolve complex collection issues. Worked with higher balance accounts reviewing accuracy of new information and entered client demographics. Helped customers get out from under their loan by allowing them to sell assets. Determined if accounts were in good order to work directly with bankers and other departments to modify any deficiency balances into affordable payments.

Collector

Wells Fargo Bank
04.2006 - 08.2008
Collected on small and high balances and secured and unsecured loans. Reviewed accuracy of new client demographics and entered data into the database. Recognized check kiting accounts and determined if accounts were in good order. Handled fraud accounts and took on extra projects accounts to assist the legal department.

Education

Medical Billing and Coding Specialist -

Ultimate Medical Academy

undefined

South University, WPB

Patient Intake and Billing - undefined

Des Moines Community College

National Career Readiness Certification - undefined

Evelyn Davis Center

Skills

  • Microsoft Office
  • prioritization skills
  • Detail oriented
  • interpersonal and communication skills
  • Communicate
  • build rapport
  • Work well under pressure
  • troubleshooting skills
  • self-starter
  • helping people
  • CLIA
  • FDCPA
  • Federal laws
  • Medical Terminology
  • OSHA
  • Risk Management
  • Safety
  • Typing Speed
  • Administrative Support
  • Complex Problem-Solving
  • Report Transcription
  • Advanced MS Office Suite Knowledge
  • Cash Deposit Preparation
  • Workflow Planning
  • Training and Development
  • Proofreading
  • Staff Motivation
  • Customer Relations
  • Records Management Systems
  • AR/AP
  • Recordkeeping
  • Staff Management
  • Employee Training
  • Calendar Management
  • Healthcare Common Procedure Coding System (HCPCS)
  • Spreadsheets
  • Labor Control
  • Negotiation
  • Customer and Client Relations
  • Time Management
  • Prioritizing Patients
  • Records Preparation
  • Business Correspondence
  • Excel Spreadsheets
  • Back Office Operations
  • Accounting Support
  • Team Bonding
  • Document Retrieval
  • Bookkeeping
  • Internal Communications
  • Self Starter
  • Records Management
  • Account Balancing
  • Office Management
  • Prioritization
  • Employee Timesheet Processing
  • Database Administration
  • Critical Thinking
  • Typing Proficiency
  • Customer Service
  • OSHA Compliance
  • Phone Call Answering
  • Data Entry Documentation
  • 10-Key Proficiency

Custom

Extra Curricular: Awards: High Academic Honors Recognition | Honor Roll 4 times | Member of the Alpha Beta Kappa Honors Society | Created a Self Help "I want to succeed" Pamphlet, which allowed many collectors to achieve a 5 Rating in their quality. | 4 Legendary Service Awards | 3 Diversity Excellence Awards | Diversity Excellence Champion Award with a Nomination. Certifications: Child Abuse Mandatory Training | Universal Precautions for Iowa Early Childhood and School Age Professionals | Essentials for Safety in you Childcare Environment | Essentials for Emergency Preparedness | Essentials for Transportation in Childcare | Essentials for Prevention and Control of Infectious Diseases | Essentials for Handling and Storage of Hazardous Materials | Essentials for Medication in Childcare | Essentials for Managing Food Allergies | Essentials for Infant Safe Sleep | Essentials for Prevention of Shaken Baby Syndrome | Essentials for Supporting Cultural Diversity | Essentials for Understanding Homelessness | Essentials for Understanding Child Development

Languages

  • English
  • Spanish

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Administrative Assistant

Highland Park Community Development Association
05.2022 - Current

Sales Agent/Collections

Humana
04.2020 - 11.2021

Manager

Legal Shield
08.2016 - 03.2018

Legal Remedies Collections Specialist II

Wells Fargo & Company
08.2011 - 08.2014

Repossession Collections Specialist

Wells Fargo & Company
08.2008 - 08.2011

Collector

Wells Fargo Bank
04.2006 - 08.2008

Medical Billing and Coding Specialist -

Ultimate Medical Academy

undefined

South University, WPB

Patient Intake and Billing - undefined

Des Moines Community College

National Career Readiness Certification - undefined

Evelyn Davis Center
Josephine OcanaAdministrative Assistant