Julia Vafias
Williston,VT
Summary
Knowledgeable Payroll Manager adept at overseeing payroll, documentation and reporting functions. Managed payroll activities for team of 5 employees in a fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes.
Overview
12
12
years of professional experience
Work History
Payroll Manager
University of Vermont
02.2023 - Current
- Manage and supervise entire payroll process, including preparation, processing, and reconciliation of the multi-state payroll
- Manage payroll processing team of 1 exempt and 3 nonexempt staff, ensuring smooth operations and adherence to established processes, including performance plans/evaluations and delegated authority to hire, promote, discipline, terminate and recommend salary increases/actions for staff and supervisory employees
- Ensure accurate and timely calculation, processing, and disbursement of payroll
- Maintain compliance with tax laws and labor regulations
- Update payroll policies, procedures, and guidelines to ensure regulatory adherence
- Collaborate with the Human Resources department and other campus partners to collect and validate payroll data, including regular wages, overtime, bonuses, benefits deductions, and taxes
- Conduct payroll reconciliations and audits to ensure accuracy and address discrepancies promptly
- Manage year-end payroll processes, including the issuance of W-2 forms and W-2C forms
- Lead system testing and upgrades to enhance payroll efficiency and accuracy
- Track and set up all out-of-state employees, ensuring compliance with tax and labor regulations
- Oversee the setup and tracking of all garnishments, including child support
- Create all payroll processing calendars and university paperwork deadlines
- Propose and implement process improvements and automation initiatives
- Conduct campus training sessions on topics such as time and labor management, student and temporary employee hiring, and other business processes, to staff and stakeholders.
Data Specialist
University of Vermont
07.2019 - Current
- Co-Team Lead for payroll processing staff
- Serve as subject matter expert for payroll processing
- Serve as liaison between Director and payroll processing staff
- Functionally supervise and train new and existing Business Support Generalists
- Process Biweekly and Semi-monthly university payrolls; research and resolve payroll errors and issues
- Process testing and test payrolls for PeopleSoft system upgrades
- Perform operations to maintain employee records and ensure federal and state compliance concerning UVM policy, FLSA, FMLA, DOL, and employees working out of state
- Work with HRS to process taxing of employee tuition remission benefits
- Create job aids for payroll processors and user guides for campus processes
- Problem resolution for complex issues like overpayment processing and coordination, Abandoned Property processing, deceased employee final checks, and off cycle checks.
Payroll Analyst
University of Vermont
12.2021 - 01.2023
- Train and functionally supervise 3 nonexempt payroll processing staff
- Ensure accurate and timely calculation, processing, and disbursement of payroll
- Conduct payroll reconciliations and audits to ensure accuracy and address discrepancies promptly
- Investigate the root-cause of errors and implement action plans to alleviate the problem from reoccurring
- Respond to, investigate, and ensure appropriate resolution of questions/complaints from employees, pensioners, or other sources regarding payroll-related issues.
Server
Windjammer Restaurant
05.2016 - 01.2020
Business Support Generalist
University of Vermont
06.2018 - 07.2019
- Administrative support to Benefits and Employee Operations
- Assist University employees with information related to benefits, employment, and University policies and procedures
- Manage HRSInfo email inbox
- Review and approve personnel action requests related to benefits and compensation
- Instruct I-9 trainings for supervisors and business managers
- Process tuition remission requests and exceptions
- Manage graduate tuition remission taxability population
- Complete employment verifications.
Sales Manager/Retail Buyer
Dear Lucy
08.2011 - 05.2016
- Hired, trained, scheduled, and supervised sales staff
- Directed sales associate team to reach sales goals
- Developed and maintained strong vendor and brand partnerships
- Attended trade shows for seasonal buys and selected merchandise
- Created and oversaw daily social media content
- Managed e-commerce site.
Education
Bachelor of Arts - Psychology
University of Vermont
Burlington, VT05.2014
Skills
- PeopleSoft HCM and Finance
- Banner
- PeopleAdmin
- Microsoft Suite
- Teams
- Payroll Auditing
- Resolving Discrepancies
- Data Review
- Tax Law Knowledge
- Data Management
- Payroll Processing
- Workflow Coordination
Websites
Timeline
Payroll Manager
University of Vermont
02.2023 - Current
Payroll Analyst
University of Vermont
12.2021 - 01.2023
Data Specialist
University of Vermont
07.2019 - Current
Business Support Generalist
University of Vermont
06.2018 - 07.2019
Server
Windjammer Restaurant
05.2016 - 01.2020
Sales Manager/Retail Buyer
Dear Lucy
08.2011 - 05.2016
Bachelor of Arts - Psychology
University of Vermont
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