Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Anna Marie Garcia

Payroll Accountant
Gilroy,CA

Summary

Capable payroll leader with expertise in ADP WFN, UKG use, timekeeping maintenance and industry audits. Skilled at training and mentoring team members to maximize productivity, reduce errors and increase satisfaction. Good relationship-building, communication, and planning skills.

Overview

20
20
years of professional experience
1
1
Certification

Work History

Payroll Manager Consultant

DeWinter Group, Inc
  • Process payroll for 300 employees, Union, Non-Union, and Merit (exempt) payroll
  • Union dues reporting, OT reporting, terminations, manual checks
  • Assist HR with ad-hoc reporting and benefit changes
  • Respond to state and federal withholding notices
  • 401k, 457, Fidelity and 403(b) Voya retirement and deferral changes deductions and uploads
  • Set-up garnishments, Assist employees with payroll and vacation, sick, comp-time off and accruals
  • Assist Managers with Time&Attendance questions and issues
  • Assist with journal entries with Financial Edge accounting software and ADP GL interface mapping
  • Month-end reconciliation assistance and balance to the general ledger
  • Local 1021 Union contract interpretation and maintain policy and state compliance
  • Ad-hoc reports payroll processing, upper management, and Human resources.

Payroll Manager Consultant

Tenaya Therapeutics, Inc.
  • Process bi-weekly payroll for 150 – 200 employees, exempt and non-exempt
  • Pay employees and issue paychecks or electronic transfers to bank accounts
  • 40k Fidelity Uploads
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Assist HR with generating reports for benefits and leave pay calculation
  • Multi-state jurisdiction, tax set-up
  • Payroll journal entries, balance and reconcile to general ledger accounts, for month close
  • Prepare journal entries and reconcile accounts relating to payroll
  • Equity Edge-Etrade Reports, ESPP, Restricted Stock, and ISO
  • Assist with internal and external audits for Workers’ Compensation, 401k Census, and year-end.

Payroll Manager Consultant

Addison Group, Inc.
  • Process semi-monthly payrolls for approx
  • 800 employees
  • Maintain consistency with federal and state wage and hour laws
  • This includes maintaining California requirements, processing garnishments, calculation of domestic partner imputed income and post-tax deductions, importing equity transactions
  • Recording journal entries and balance general ledger accounts
  • Multi-state and local payroll regulations and uses multi-jurisdictional functionality
  • Reconciles quarterly the collection, accounting, and timely remittance of federal, state,and local taxes
  • Responsible for the accuracy of W-2 reporting for employees
  • Reconciliation of YTD earnings, deductions, taxes, group term life, 3rd party compensation and ACA health value memo to W-2 Reporting
  • Oversees system upgrades and enhancements
  • Updates, earnings, benefit deductions, and custom report creation and changes
  • Assists management with reports and audits, and generating ad-hoc reports and analysis as requested.

Payroll Manager Consultant

DeWinter Group, Inc
  • Process bi-weekly payroll for 1,500 U.S.and Canada, Global Payroll, 400 Latin America exempt and non-exempt employees
  • Assist with payroll inquiries related to pay, deductions and time clocks and software access for payroll procedures
  • Process terminations via direct deposits in accordance with state law final pay regulations
  • Commission, Bonus, Wellness, Awards, etc
  • Pay-outs processed via import as needed
  • Restricted Stock, Qualified and Non-Qual reporting
  • Tax set-up and follow-up with state agencies for multi-state taxes
  • Work with HR and Benefits Teams for benefits deductions and reconciliations, Leave of Absence reporting and payments
  • Payroll journal entries and month-end reconciliations
  • Amendments
  • 401k Schwab uploads per pay date, and review of contributions at year-end
  • Month, quarter, and Year-end recons W-2’s, /T-4T-2200’s, journal entries, ad-hoc reports as needed
  • Audit WC and annual reporting

Payroll Manager/ Consultant

Shoe Palace Corporation/Nice Kicks
  • Process payroll for 2,100 plus bi-weekly pays, assist managers with Time-classic time cards and Sales Force Retail software timecards
  • Import pay-data files for hours, bonuses and severance
  • Supervise the HR Team
  • Hands on processing, oversee the calculations of wages, overtime, and deductions to ensure compliance with federal and state laws
  • Multi-state jurisdiction
  • Assist employees with payroll discrepancies
  • Work with Supervise HR team on procedure changes
  • Verification of employment, garnishments
  • Issue termination manual checks on-site
  • Review quarterly 941,to prepare for year-end W-2 reporting, annual audits.

Sr. Payroll Specialist/Consultant

Ultra Clean Technology, Inc.
  • Processing payroll for 1,000 employees on a bi-weekly basis
  • Responsible for multi-state jurisdiction, state, and local tax set-up
  • Assist employees regarding paycheck inquiries and paid time off calculations
  • Manual checks for terminations, bonus, and profit sharing
  • Generate ad-hoc reports from Kronos and Ultipro bi-weekly, quarterly, and annual year-end close and W-2 audit to include Labor reporting
  • Garnishment deductions, approvals for employee-initiated changes for direct deposits, W-4, and address changes
  • SQL, implementation
  • Review job and dept changes, rate changes, ExPat, and shift differentials and meal waivers
  • ESPP deduction and reporting, 401k loans and deferral contributions reports
  • Leave of absence and arrears for health premiums.

Payroll Accountant

Avidbank
  • Processed semi-monthly payroll for 100 plus exempt and non-exempt employees
  • Assisted employees with payroll and Time and Attendance inquiries
  • 401k deduction set-up, deferral contributions and submit payments to Fidelity Investments
  • 401k census
  • Restricted Stock and ISO recording for W-2’s
  • Workers’ Compensation audit
  • Enrolled employees with health benefits and create journal entries for cost and payment of premium payments
  • Accounts payable, 1099’s and expense reports using Ascend accounting software
  • Month-end close, journal entries, accruals, balanced the general ledger and payroll cash account
  • Payroll reconciliation of cash account.

Payroll Manager/Accountant Consultant

Accountemps
  • Processed payroll for 800 plus administrative using ADP PayExpert and E-time
  • Multi-state jurisdiction; assisted employees and Human Resources with payroll inquiries
  • Processed payroll adjustments, reports, manual checks, and terminations
  • I.S.O
  • And Non – Qualified Stock options
  • Processed employee expense reimbursements and 1099 preparation
  • 401k reporting, uploads and prepare census reports
  • Balanced and post journal entries in Axapta accounting software
  • Peoplesoft HCM/Payroll
  • Assisted with quarterly, year-end closing, amendments, and W-2’s, and audit preparation.

Staff Accountant/H.R Support/Payroll

Christensen & Giannini
  • Processed weekly payroll for 100 hourly, seasonal and salary employees using Great Plains
  • Assisted the payroll clerk with in-house payroll, payroll tax payment to federal and state agencies
  • Multi-state tax
  • Garnishments, verification of employment and payroll inquiries
  • Assisted Accounting manager and Controller with payroll reports
  • Processed both accounts’ payables and accounts receivable transactions

Payroll Manager/Asst. Controller

The Claremont Hotel Resort and Spa
  • Processed payroll for 1000 plus seasonal, full-time hourly and salary employees using CompuPay and TimeSaver
  • Maintain Union guidelines for Food and Beverage and Engineering contracts
  • Responsible for budget and labor wage reports, general ledger, and month-end close
  • Accounts payable and accounts receivable
  • Managed the verification of employment, wage garnishments, responded to discrepancies related to payroll
  • Manual checks terminations and document vacation, sick, and paid time off requests
  • Month-end accruals, journal entries, reports, W-2 and year-end.

Payroll Manager

New Star Fresh Foods, LLC
  • Processed payroll for 900+ union hourly, seasonal, and exempt employees Millenium and Time Centre
  • Supervised and assisted several payroll/human resource employees with daily job duties
  • Maintained vacation and sick accruals
  • Wage and hour reports
  • Verification of employment, wage garnishments, and assisted employees with payroll discrepancies and union contracts
  • 401k administrator
  • Manual checks for terminations
  • W-2 preparation and WC audits
  • Year-end and month close, journal entries and reconciliation
  • Third –party sick pay, qualified and non-qualified distributions
  • Multi-state jurisdiction, stock administration assistance.

Payroll Manager /Accountant Consultant

Account Temps/RHI
  • Processed weekly payroll for 500 hourly and administrative employees using ADP ProBusiness and ADP EZ Labor time management software
  • Manual checks, terminations, 401k deferral contributions and 401k census reports, journal entries, month-end close and reconciliation
  • Responsible for payroll inquiries and garnishments
  • Multi-state tax set-up
  • Quarterly, year-end reporting and W-2’s.

Payroll Manager Consultant

West Valley Staffing
  • Processed payroll for 500 hourly and salary employees using ADP EZ Labor Time management
  • Responsible for manual checks, terminations, 401k deferral contributions and reporting
  • Managed the general ledger, journal entries, accruals, month-end close and reconciliation
  • Assisted payroll clerk with payroll inquiries, garnishments, and verifications
  • Multi-state tax
  • Quarterly, year-end reporting and W-2’s.

Payroll Manager

Ocean Mist Farms
  • Processed payroll for 160 plus hourly, seasonal, and salary employees using ADP PCPW and EZ Labor Manager
  • Profit Sharing and employee loan reconciliations
  • Manual checks terminations
  • Responsible for Worker’s compensation payroll detail, accruals, monthly reporting, and audits
  • Generated reports for year-end closing, balance general ledger, audits, and W-2’s
  • Prepared wage budget reports.

Payroll Specialist

Excelligence Corp.
  • Processed payroll for 900 plus administrative using ADP PayExpert and E-time
  • Multi-state jurisdiction; assisted employees and Human Resources with payroll inquiries
  • Processed payroll adjustments, reports, manual checks, and terminations
  • I.S.O
  • And Non – Qualified Stock options
  • Processed employee expense reimbursements and 1099 preparation
  • 401k reporting, uploads and prepare census reports
  • Balanced and post journal entries in Axapta accounting software
  • Peoplesoft HCM/Payroll
  • Assisted with quarterly, year-end closing, amendments, and W-2’s, and audit preparation.

Client Services Rep II

ADP, Inc
  • Processed weekly payroll for 500 hourly and administrative employees using ADP ProBusiness and ADP EZ Labor time management software
  • Manual checks, terminations, 401k deferral contributions and 401k census reports, journal entries, month-end close and reconciliation
  • Responsible for payroll inquiries and garnishments
  • Multi-state tax set-up
  • Quarterly, year-end reporting and W-2’s.

Pet Sitter

Volunteer

Harvest Food Bank
03.2016 - 09.2019
  • Assisted with special events and programs.
  • Maintained clean, neat, and operational facilities to serve program needs.
  • Supported engaging, fun, and smooth-running events by helping with organization and planning.
  • Used strong interpersonal communication skills to convey information to others.

Education

Bachelor of Science - Business Finance accounting

University of Phoenix
Phoenix, Arizona
01.2009

Skills

  • Multi-state and Global payroll
  • Amendments
  • Union payroll
  • Month-end close
  • Journal entries
  • Accruals and month-end reconciliation
  • Bank reconciliation
  • Audits
  • Worker’s Compensation audit
  • 401k Fidelity and Voya retirement contributions and census audits
  • E-Trade and Equity Edge
  • RSU
  • Stock Options
  • Benefits enrollment
  • PTO and vacation accrual programming
  • GL interface and GL mapping
  • Smart Compliance Tax
  • Year-end and W-2’s
  • Expenses
  • Accounts payable and receivables
  • Public and private payroll knowledge
  • SOX audit
  • GAAP
  • Ad-hoc reports
  • Worksite reporting
  • Conversion updates and implementation
  • Industry Lines: Not for Profit
  • Union
  • Tech
  • Manufacturing
  • Banking
  • Retail
  • E-Commerce
  • Agriculture
  • Hospitality Food and Beverage
  • Engineering
  • Computer Applications: NetSuite
  • ADP WFN
  • Smart Compliance
  • Financial Edge
  • Reportsmith
  • GL Interface mapping
  • ADP EZ Labor
  • ADP Pay Expert
  • ADP PCPW
  • Workday HCM
  • Oracle SAP
  • ETime
  • Time and Attendance
  • ADP Timesaver
  • ADP HEB & Profile
  • Outlook
  • Google Suite
  • NetSuite Oracle
  • Ultimate Software/UKG
  • Kronos
  • IPPEX - Global
  • Vistra – Global
  • FloQast
  • Ceridian Dayforce 500
  • Access1 timekeeping
  • Peoplesoft HCM/Payroll
  • Paychex
  • Paylocity
  • Paycor
  • Great Plains
  • Peachtree
  • Axapta
  • Pro-business
  • Microsoft Office/Edge
  • Excel (pivot table, vlook-up, tables)

Certification

  • Certified Payroll Manager (C.P,M.), 07/24/2019
  • ADP WFN Certification, 01/2019
  • QuickBooks Desktop Pro 2024- certificate of completion

Timeline

Volunteer

Harvest Food Bank
03.2016 - 09.2019

Payroll Manager Consultant

DeWinter Group, Inc

Payroll Manager Consultant

Tenaya Therapeutics, Inc.

Payroll Manager Consultant

Addison Group, Inc.

Payroll Manager Consultant

DeWinter Group, Inc

Payroll Manager/ Consultant

Shoe Palace Corporation/Nice Kicks

Sr. Payroll Specialist/Consultant

Ultra Clean Technology, Inc.

Payroll Accountant

Avidbank

Payroll Manager/Accountant Consultant

Accountemps

Staff Accountant/H.R Support/Payroll

Christensen & Giannini

Payroll Manager/Asst. Controller

The Claremont Hotel Resort and Spa

Payroll Manager

New Star Fresh Foods, LLC

Payroll Manager /Accountant Consultant

Account Temps/RHI

Payroll Manager Consultant

West Valley Staffing

Payroll Manager

Ocean Mist Farms

Payroll Specialist

Excelligence Corp.

Client Services Rep II

ADP, Inc

Pet Sitter

Bachelor of Science - Business Finance accounting

University of Phoenix

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Anna Marie GarciaPayroll Accountant