Summary
Overview
Work History
Education
Skills
Awards
Timeline
Generic

Julie Kari

Brooklyn Park,MN

Summary

Accomplished and energetic Project Coordinator/Executive Administrative Assistant with 18 years experience in fast-paced R&D medical device industry. Positive and enthusiastic, highly skilled at communicating with colleagues, monitoring status, and achieving key milestones. Strong and creative presentation abilities. Able to learn new processes quickly and proficient in growing key customer relationships. Translates ideas into action in an articulate manner. Proven organizational and problem-solving skills with high attention to detail. Versatile assistant with a background in successfully executing diverse project tasks to meet deadlines.

Overview

35
35
years of professional experience

Work History

Project Coordinator V, R&D Software Development

Medtronic Neuromodulation R&D
06.2017 - Current
  • Provide administrative and office support to Sr. Director, Engineering Directors, Project Managers, FTEs, and Contingents (historical average of 100+ FTEs, 200+ contingents), maintaining complex schedules/calendars, meeting and conference coordination, manage facility/office to ensure department needs are met
  • Responsible for all contract and software R&D vendor management and procurement tasks across multiple Neuromodulation and Pelvic Health business units
  • End-to-end management of new and existing suppliers; coordinate quality and legal reviews, risk assessments, global security reviews, supplier material and category approvals, purchase order creation and processing accounts payable/electronic fund transfer documents
  • Maintain and track license data, supporting documents, executed agreements and quotes, SAP vendor data, approved services/usage per quality controls, funding sources, sales contacts, Ariba Contract Workspace, Purchase Orders-Invoices, commodity codes, software administrators, Global Security Forms and Risk Assessments
  • Communicate consistent and accurate monthly reports of contract service provider project spend, accruals, and demand for Neuromodulation, Pelvic Health, Finance, and Dev-Ops stakeholders.
  • Ensure company policy compliance for procurement/purchasing of all R&D software and contract contingents as directed by Master Vendor Procurement, Neuromodulation Quality/Sourcing, and Global Security
  • Collaborated with Dev Ops team and offshore vendors to develop contingent onboarding process that ensures secure remote offshore network access to software engineering development tools and systems
  • Managed department transition to hybrid-remote work model and most recent return to work initiative that involved restoring open space floor plan to original individual cube configuration

Executive Assistant to the President and Presentation Specialist

Medivators, Cantel Medical Corporation
05.2016 - 06.2017
  • Responsible for proactive administrative support to President and Chief Financial Officer.
  • Served as liaison between Cantel Medical Executive Leadership Team members, Finance and Leadership staff, internal stakeholders across organization and external relationships
  • Responsible for creation and edits of company communications, external correspondence, and quarterly reports
  • Plan and coordinate all logistics and prepare materials for internal and external meetings to include training, conferences, and business planning
  • Coordinate all facets of complex and detailed domestic and international travel arrangements and itineraries
  • Prepare, track, and manage executive travel and business expenses
  • Coordinate meeting and event planning for Leadership Team events to include venue selection, participant travel, accommodations, and execution of meetings
  • Closely manage executive’s communications, calendar, schedule, contacts, telephonic and email
  • Create and develop professional presentations for Global Quarterly meetings, Board of Directors, National Sales and Training meetings, external financial analysts, and stakeholder meetings
  • Coordinate live video streaming of Global Quarterly All Employee meetings to include technical preparation, facility engagement-execution.

Project Coordinator IV, R&D Human Factors

Medtronic Neuromodulation R&D
11.2014 - 05.2016
  • Played pivotal role as Human Factors Usability Study Coordinator responsible for participant recruiting, study schedules and communications, contract processing and payment for studies held in North America, South America, Europe, and China
  • Coordination of study participant engagement requests: prepare supporting documents for legal review of fair market value assessments that require in-depth knowledge of participant’s level of experience and ability to negotiate rates within Medtronic guidelines
  • Streamlined the creation and execution of Work Orders, obtain study facilities, outsourcing agreements, maintaining professional communication with all stakeholders throughout the contract process
  • Collaborated with internal partners (Human Factors Scientists, Legal, SAP/Master Vendor, Accounts Payable, Sunshine Act Compliance) to create end-to-end process that significantly decreased contract creation/execution from several weeks to as little as 2 days
  • Ensured study participant payments were processed within 30-day contract terms
  • Point of contact for all Human Factors study participants to include Patients, Caregivers, and wide range of Health Care Providers across Neuromodulation and Pelvic Health therapies
  • Developed strong working relationships with Therapy and Project Leads, Contract/Legal teams, Accounts Payable, Ethics & Compliance, the Sunshine Act reporting team, and Regional and OUS Sales Representatives.

Administrative Assistant III, R&D Neurostimulator Product Development

Medtronic Neuromodulation
08.2005 - 11.2014
  • Provide administrative support to Sr
  • Director, Engineering Directors, Project Managers and Mechanical, Electrical, Software and Firmware Engineering employees and contractors
  • Manage and coordinate complex calendars/schedules/meetings such as management team meetings, project design reviews, required training, quarterly reviews, audits, off-sites, and recognition events
  • Coordinate all interviews, new hire on-boarding activities and office set-up (network access, corporate security, telephone, computer)
  • Coordinate large scale facility move involving over 150 contractors and employees within 2 business days
  • Discrete and confidential handling of sensitive employee, company, product, and intellectual property information
  • Responsible for processing and tracking capital purchase requests and assist in capital asset tracking
  • Prepare executive presentations, reports, and multimedia materials for internal and customer presentations
  • Track department and manage monthly department office related expenses, reconcile and resolve discrepancies
  • Create and publish electronic Monthly Neurostimulator Product Development Report and Newsletter.

Executive Assistant to Chief Executive Officer and Chief Financial Officer

ProStaff Corporate Headquarters
03.2004 - 08.2005
  • Responsible for providing executive-level administrative support to Chief Executive Officer and Chief Financial Officer

Project Coordinator/Business System Analyst, Online Brokerage Technologies

American Express Financial Advisors
02.1999 - 10.2003
  • Responsible for creation and maintenance of all Online Brokerage IT Project Development Projects tracking and reporting tools for Project Management Office

Executive Assistant, Institutional Retirement Services

American Express Trust Institutional Services
05.1995 - 05.1999

Executive Assistant, Personal and Gold Card Marketing, Human Resources

American Express Travel Related Services
09.1989 - 05.1995

Education

Bachelor of Arts - Vocal Performance

Manhattan School of Music
New York, NY

Music Education and Vocal Performance - Music Education, Vocal Performance

Luther College
Decorah, IA

Skills

  • Microsoft Suite (Word, Excel, PowerPoint, Publisher)
  • Onboarding - Recruiting
  • Outlook, MS Teams, WebEx, Bluejeans, Zoom
  • Supplier Management-Procurement
  • Accounts Payable-ReadSoft-SAP-Prodagio
  • Project Coordination-Management
  • Workspace Planning/Design
  • Meeting and Events
  • Domestic/International Corporate Travel
  • Medical Device Design History File
  • Ethics & Compliance Policies-Procedures
  • Quality System Policies & Procedures
  • Travel/Expense Reporting/Concur
  • Mentor-Mentee-Trainer
  • Communication, written and verbal

Awards

  • American Express Chairman Award for Quality ~ Online Brokerage End to End Monitoring and Coordination
  • American Express Chairman Award for Quality ~ Online Brokerage Functionality Reporting Process and Coordination

Timeline

Project Coordinator V, R&D Software Development

Medtronic Neuromodulation R&D
06.2017 - Current

Executive Assistant to the President and Presentation Specialist

Medivators, Cantel Medical Corporation
05.2016 - 06.2017

Project Coordinator IV, R&D Human Factors

Medtronic Neuromodulation R&D
11.2014 - 05.2016

Administrative Assistant III, R&D Neurostimulator Product Development

Medtronic Neuromodulation
08.2005 - 11.2014

Executive Assistant to Chief Executive Officer and Chief Financial Officer

ProStaff Corporate Headquarters
03.2004 - 08.2005

Project Coordinator/Business System Analyst, Online Brokerage Technologies

American Express Financial Advisors
02.1999 - 10.2003

Executive Assistant, Institutional Retirement Services

American Express Trust Institutional Services
05.1995 - 05.1999

Executive Assistant, Personal and Gold Card Marketing, Human Resources

American Express Travel Related Services
09.1989 - 05.1995

Bachelor of Arts - Vocal Performance

Manhattan School of Music

Music Education and Vocal Performance - Music Education, Vocal Performance

Luther College

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Julie Kari