JULIE SHANTON

• Administer contract documentation, construction records, and compliance requirements to ensure operational efficiency in fast-paced residential real estate development.
• Manage review, processing, tracking, over 480+contracts and electronic administration of multimillion-dollar construction contracts through Procore.
• Process, monitor, and route 1200+ contract change orders through Procore and DocuSign to support accurate documentation and timely execution.
• Control electronic contract, change order, insurance, and project records to support audit-ready documentation and project administration.
• Coordinate subcontractor lien waivers and supporting documentation for Accounts Payable review and processing.
• Monitor vendor and subcontractor insurance compliance, including certificates of insurance and required supporting documents.
• Utilize Oracle Textura for effective management of construction billing workflows and insurance compliance tracking.
• Use Sage Intacct for accounting support, administrative tracking, and related business operations.
• Serve as a professional point of contact for clients, subcontractors, vendors, visitors, and internal project stakeholders.
• Coordinate client and subcontractor meetings while providing responsive administrative support to management.
• Organize and streamline office environment to enhance support for development, construction, and administrative teams.
• CONTRACTS & PROJECT ADMINISTRATION
• OPERATIONS & RELATIONSHIPS

• Provided comprehensive administrative and project support across residential development, construction, land acquisition, purchasing, escrow, title, legal documentation, and homeowner services.
• Supported land acquisition and development activity from initial documentation through closing.
• Prepared Letters of Intent and transaction support materials for land acquisition opportunities.
• Assisted with entitlement coordination by organizing documentation among builders, title companies, and project stakeholders.
• Coordinated correspondence, records, and transaction documentation involving builders and capital partners.
• Supported development and community projects across multiple stages of the transaction and construction lifecycle.
• Coordinated purchase and sale transactions with escrow and title companies, ensuring smooth execution for development projects and new-home purchases.
• Worked with builders and builder attorneys on purchase contracts, disclosures, legal documentation, and subcontractor agreements.
• Monitored escrow and title requirements, closing milestones, and funding schedules to ensure timely transaction completion.
• Organized and tracked Preliminary Notices, Notices of Completion, Grant Deeds, and other critical project and land records to maintain compliance and project integrity.
• Provided direct administrative support to development and construction project managers.
• Assisted with construction purchasing, subcontractor coordination, and related project administration.
• Implemented and maintained construction sequence schedules in coordination with project managers.
• Reviewed, monitored, and reconciled subcontractor invoices against contractual requirements and project documentation.
• Managed certificate of insurance requirements and monitored subcontractor compliance.
• Maintained accurate construction records throughout active projects to support scheduling, purchasing, compliance, and closeout.
• Created Homeowner Warranty Manuals with subcontractor information, maintenance requirements, product specifications, and California SB 800 Right to Repair documentation.
• Coordinated homeowner service requests and subcontractor communications related to corrective work.
• Built and maintained working relationships with builders, attorneys, subcontractors, escrow officers, title representatives, project managers, and homeowners.
• DEVELOPMENT & LAND ACQUISITION
• CONTRACTS, LEGAL & ESCROW
• CONSTRUCTION & PURCHASING
• HOMEOWNER & PROJECT SUPPORT

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