Julie Linn
St Petersburg,FL
Summary
Results-driven Executive Assistant with 10+ years experience supporting C-level executives in fast-paced, confidential environments. Expert in managing complex calendars, coordinating meetings with discretion and managing events and expenses. A proactive problem-solver with strong collaboration skills, ensuring timely execution.
Overview
18
18
years of professional experience
Work History
Senior Executive Assistant
BIRD Global
09.2022 - Current
- Strategically managing Executive Team calendars, increasing work focus by 15% in 6 months
- Efficiently managed confidential meetings with discretion for Board, investors, and key stakeholders, overseeing agendas and presentations to ensure seamless execution
- Proactively manage high-volume communications via email and Slack promptly with precision, expense management for executives and direct reports using Concur, Zoho, and Navan
- Efficiently handled summit logistics spanning multiple time zones for quarterly and ad-hoc meetings, ensuring seamless coordination and smooth execution for senior leadership
Executive Assistant
GhSMART
05.2022 - 09.2022
- Provided Support to Distinguished Partner; Renowned Author, and Esteemed Executive
- Efficiently Managed Calendars, Arranged Travel, Prepared Expense Reports
- Prepared approximately ten invoices, both client and internal with care and precision
- Nurtured Client Relationships with Exceptional Care and Attention to Detail
Executive Assistant
McKinsey and Company
08.2017 - 05.2022
- Provided Support to Partners and Senior Partner establishing strong relationships with stakeholders, internally and externally around the globe
- Efficiently coordinated partner calendars, expenses, and travel logistics, ensuring smooth handling of last-minute changes and maintaining executive productivity.
- Esteemed Mentor/Coach for twelve individuals per year, both at risk and skills development
Office Coordinator
Matrix Medical Network
11.2013 - 08.2017
- Supported the Leadership Team with meeting scheduling, event planning of department and corporate summits for up to 120 attendees, employee incentive programs
- Implemented a Successful Cost-Saving Program, Resulting in Annual Savings Exceeding $200,000 in Paper Product Expenses
Senior Quality Analyst / Business Analyst
AIG American General Life Companies
11.2006 - 04.2013
- Guided and managed a 25-member Cross-Site Customer Service Team Spanning Springfield, Illinois; Houston, Texas; and Manila, Philippines
- Played a Key Role in developing a Standards of Excellence Assessment Tool for the Contact Center, Aligning with Industry Best Practices
- Efficiently managed policy-owner requests, created training documentation for four of nine operating systems, facilitating cross-training for experienced analysts
Education
High School Diploma -
Bethel Park High School
Bethel Park, PASkills
- Confidentiality and Discretion
- Executive C- Level Support
- Verbal and Written Communication
- Company event planning
- Growth Mindset
- Project Management
- Complex Travel Coordination
- Proactive Problem Solving
- Multiple Calendar Management
- Proven successful at remote work
Remotecollaborationtools
- Zoom
- Google Meet
- Microsoft Teams
- Slack
- Box
- Slido
Documentsoftware
- Microsoft Office (Word, Excel, PowerPoint)
- Google (Docs, Sheets, Slides)
Awardsandscholarships
- Top 5% Executive Assistant Globally, 12/21, McKinsey and Company
- Top 5% Executive Assistant Globally, 12/20, McKinsey and Company
- CEO Night on the Town Award, 10/15, Matrix Medical Network
- AIG Professional of the Month, 10/12, AIG American General Life Companies
Awards and Recognition
Top 5% Executive Assistant Globally • 12/2021 McKinsey and Company
Top 5% Executive Assistant Globally • 12/2020 McKinsey and Company
CEO Night on the Town Award • 10/2015 Matrix Medical Network
AIG Professional of the Month • 10/2012 AIG American General Life Companies
Timeline
Senior Executive Assistant
BIRD Global
09.2022 - Current
Executive Assistant
GhSMART
05.2022 - 09.2022
Executive Assistant
McKinsey and Company
08.2017 - 05.2022
Office Coordinator
Matrix Medical Network
11.2013 - 08.2017
Senior Quality Analyst / Business Analyst
AIG American General Life Companies
11.2006 - 04.2013
High School Diploma -
Bethel Park High School
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