Julie Ann Fox
Santa Rosa,CA
Summary
Administrative Assistant with a proven track record at Shapiro Galvin Shapiro & Moran Law, excelling in file organization and customer service. Enhanced document retrieval efficiency by implementing innovative filing systems, while fostering strong client relationships. Proficient in Microsoft Word and dedicated to meticulous recordkeeping, ensuring accuracy and timely communication.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Dedicated, responsible, punctual and productive professional when working with little to no supervision.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Shapiro Galvin Shapiro Moran Law
Santa Rosa, CA
04.2017 - Current
- Organized and maintained filing systems to ensure efficient document retrieval.
- Processed incoming and outgoing correspondence, ensuring timely distribution.
- Assisted in digitizing records to enhance accessibility and efficiency.
- Collaborated with team members to streamline document management processes.
- Led initiatives to improve file organization, reducing retrieval times significantly.
- Assisted with document scanning and imaging projects to support accurate file back-up.
- Identified and corrected inconsistencies in filing systems for increased accuracy.
- Organized and maintained filing systems for efficient document retrieval.
- Processed incoming and outgoing correspondence to ensure timely communication.
- Examined, categorized, and sorted incoming documents.
- Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies
- Sorted and classified documents into appropriate filing systems for increased traceability.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Developed efficient filing systems for legal documents resulting in reduced retrieval times and increased productivity.
- Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
- Handled high volumes of incoming calls professionally while directing inquiries to appropriate personnel within the firm.
- Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Developed and maintained positive relationships with clients and colleagues.
- Worked with outside vendors to coordinate purchasing of supplies and maintenance of office complex.
Education
High School Diploma -
Santa Rosa High
Santa Rosa06-1983
Skills
- Customer service
- Data entry
- Computer skills
- Administrative support
- Customer and client relations
- Microsoft Word
- Time management
- File organization
- Microsoft outlook
- Clerical support
- Documentation and recordkeeping
- Dedicated team player
- Appointment scheduling
- Recordkeeping
- Verbal communication
- Deadline oriented
- Filing and data archiving
- Meticulous attention to detail
- Reception oversight
- Potential new client intakes
Timeline
Administrative Assistant
Shapiro Galvin Shapiro Moran Law
04.2017 - Current
High School Diploma -
Santa Rosa High