Julissa Garcia-Garcia
Santa Maria,CA
Summary
Detail-oriented professional with strong organizational skills and experience in office administration. Expertise in customer service, scheduling, and maintaining confidentiality, contributing to streamlined operations and enhanced productivity.
Dynamic office administrator skilled in coordinating communication and managing schedules across departments. Proven ability to handle sensitive information with discretion while enhancing workflow efficiency through effective organization and attention to detail.
Overview
7
7
years of professional experience
Work History
Secretary
Cal Coast Orchids
Los Osos, CA
04.2021 - Current
- Managed daily office operations and coordinated scheduling for team members.
- Maintained accurate records and organized files to ensure efficient data retrieval.
- Assisted in preparing correspondence, reports, and presentations for internal meetings.
- Developed and implemented office procedures to enhance workflow efficiency.
- Oversaw inventory management, ensuring timely ordering of supplies and materials.
- Coordinated communication between departments to facilitate sale collaboration.
- Supported event planning efforts, including logistics coordination for exhibitions and trade shows.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients.
- Trained new staff on administrative procedures and company policies for seamless integration.
Legal Office Assistant
Law Office of Angelica Gutierrez
Santa Maria, CA
01.2019 - 04.2021
- Managed case files and documents to ensure accurate record-keeping and compliance with legal standards.
- Coordinated communication between clients and attorneys, facilitating effective information flow and timely responses.
- Conducted legal research using online databases, enhancing support for ongoing cases and client inquiries.
- Assisted in drafting legal documents, ensuring precision in language and adherence to procedural requirements.
- Organized court filings and maintained calendars to streamline scheduling of hearings and appointments.
- Implemented electronic filing systems, improving document retrieval times and reducing physical storage needs.
- Developed training materials for new hires, enhancing onboarding processes and staff competency in office operations.
- Streamlined office procedures for increased productivity with effective time management strategies.
- Coordinated travel arrangements for attorneys to attend out-of-town depositions or client meetings without any complications or delays.
- Maintained strict confidentiality while handling sensitive information, protecting both clients and the firm.
- Assisted in case preparation by conducting thorough research on relevant laws, regulations, and precedents.
- Supported multiple attorneys simultaneously while prioritizing tasks effectively based on urgency.
- Collaborated with attorneys to develop strong cases for clients through effective fact gathering and analysis.
- Contributed to successful case outcomes by drafting persuasive legal documents such as briefs, motions, and memoranda.
- Managed attorney calendars proactively, ensuring all deadlines were met without fail.
- Increased accuracy of billing records with timely data entry of billable hours into the firm''s accounting software.
- Kept attorneys informed of case developments through regular updates, ensuring they were well-prepared for litigation proceedings or negotiations.
- Expedited document retrieval process through implementing an efficient file cataloguing system.
- Reduced errors in legal filings by proofreading documents meticulously prior to submission to court or opposing counsel.
- Enhanced client satisfaction by efficiently managing and organizing legal documents for easy access.
- Enhanced team collaboration by organizing weekly staff meetings where pertinent issues were discussed and resolved.
- Liaised with courthouse personnel to obtain crucial information regarding upcoming hearings or trials.
- Facilitated smooth court appearances by preparing necessary documentation in advance.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Filed documents with courts on behalf of attorney.
- Completed data entry of legal documents into electronic filing systems.
Education
High School Diploma -
Santa Maria High School
Santa Maria, CA06-2018
Skills
- Customer service
- Verbal and written communication
- Office administration
- Organization
- Bilingual Can Write and Speak Fluently: English/Spanish
- Keyboarding skills
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Sales support
- Schedule management
- Complex Problem-solving
- Multi-line phone systems
- Supply restocking
- File systems management
- Payroll processing
- Report writing
- Supply ordering
- Spreadsheet management
- Payroll administration
- Accounts receivable and payable
- Database administration
- Mail distribution
- Managing purchasing activities
- Database management
- Data verification
Languages
Spanish
Native or Bilingual
Timeline
Secretary
Cal Coast Orchids
04.2021 - Current
Legal Office Assistant
Law Office of Angelica Gutierrez
01.2019 - 04.2021
High School Diploma -
Santa Maria High School