Summary
Overview
Work History
Education
Skills
Timeline
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Justin Smith

Los Angeles,CA

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Overview

12
12
years of professional experience

Work History

Receptionist

Westside Regional Center
09.2023 - Current
  • Answered phone promptly and directed incoming calls to correct offices.
  • Maintained confidentiality of information regarding clients and company.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Resolved customer problems and complaints.
  • Confirmed appointments, communicated with clients, and updated client records.
  • Kept reception area clean and neat to give visitors positive first impression.

Assistant Production Office Coordinator

Nickelodeon- That Girl Lay Lay (Season 2 & 3)
02.2022 - 05.2023
  • Acted as a liaison between different departments and relayed information to the production team. Kept everyone informed about changes in the production schedule or other important updates by sending out mass emails to the cast & crew, executive producers and network.
  • Maintained and organized production paperwork, including contracts, releases, permits, and other legal documents. Helped with payroll, timecards, and created start paperwork for cast and crew members.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Assisted in scheduling meetings, rehearsals, kept calendars up to date, and handled other production-related activities. Created and distributed call sheets and production schedules to the cast and crew.
  • Kept a well-organized filing system for all production-related documents, both digital and physical. This included maintaining digital databases and physical filing cabinets.

Production Secretary

Nickelodeon- Side Hustle (Season 2)
07.2021 - 02.2022
  • Answered multi-line phone system and enthusiastically greeted callers.
  • Handled daily scheduling tasks and provided administrative support for various departments.
  • Handled incoming and outgoing emails, phone calls, and other forms of communication. Acted as a point of contact between the production team and external parties, such as talent agencies or location owners.
  • Maintained and organized production documents and paperwork, including, contracts, releases, call sheets, production reports, and scripts. Ensured that all documents were accurately filed and easily accessible.
  • Overseen the organization and maintenance of the production office. Ordered office supplies, managed office equipment and ensured a functional workspace for the production team.
  • Distributed memos, updates, and other important information to the production team. Maintained contact lists and directories for cast, crew and other key personnel.

Office Production Assistant

Nickelodeon, Netflix, & Sony
05.2018 - 07.2021
  • Answered phone calls and responded to emails.
  • Stayed alert, active and ready to respond to any request at any time using a variety of available resources.
  • Managed the distribution and collection of scripts to cast and crew. Ensured that scripts were kept confidential and tracked any revisions or updates.
  • Performed various errands for the production team, such as picking up supplies, delivering scripts, or retrieving food orders.
  • Assisted in distributing call sheets, scripts and other production related documents to the cast and crew.
  • Handles ad-hoc tasks as needed to support the production, which included organizing paperwork, helping with paperwork distribution, or assisting with actor and crew transportation.
  • Assisted in the wrap-up of the production, including returning equipment, reconciling expenses, and archiving production document materials.

Child Care Counselor

City Of Beverly Hills
06.2012 - 05.2018
  • Provided direct supervision and oversight to children and adolescents under their care, ensuring their safety.
  • Planed and organized recreational and educational activities. that promoted physical, emotional, and social development. Encouraged participation in sports, arts and craft, and other extracurricular activities.
  • Ensured that the physical environment was safe and clean, and that children had access to appropriate resources and supplies.
  • Resolved conflicts tat arose between children by listening to complains and finding appropriate solutions.
  • Documented activities, injuries and accidents to inform parents and maintain consistent records.

Education

BA Cinema and Televisions Arts -

CSUN
Northridge, CA
12.2017

Skills

  • Production & Project Management
  • Schedule Coordination
  • Problem Solving
  • Time Management
  • Multi-Tasking
  • Communication
  • Tech Savvy
  • Microsoft Office
  • Google Docs

Timeline

Receptionist

Westside Regional Center
09.2023 - Current

Assistant Production Office Coordinator

Nickelodeon- That Girl Lay Lay (Season 2 & 3)
02.2022 - 05.2023

Production Secretary

Nickelodeon- Side Hustle (Season 2)
07.2021 - 02.2022

Office Production Assistant

Nickelodeon, Netflix, & Sony
05.2018 - 07.2021

Child Care Counselor

City Of Beverly Hills
06.2012 - 05.2018

BA Cinema and Televisions Arts -

CSUN

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Justin Smith