KAITLYN WETZEL
Wallingford,CT
Summary
Highly organized and detail-oriented professional event coordinator passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting, and coordinating wide variety of both small-scale and large-scale events while working with stakeholders at all levels, from clients, to vendors and suppliers. Possesses excellent communication and interpersonal skills to establish and maintain positive working relationships with a willingness to take on added responsibilities to meet team goals.
Overview
7
7
years of professional experience
Work History
Event Registration Assistant (Temporary)
Wesleyan University
Middletown, CT
04.2023 - Current
- Provide assistance with pre-registration and on-site registration through multiple modes of communication to alumni and members of the Wesleyan community
- Process registration through Linvio event platform and run event related reports to deliver regular updates during planning meetings
- Assist with registration packet production
- Submit activity reports in Affiniquest for members of Office of Advancement
- Manage data collection and record keeping to assist the reunion and commencement committee with Spring 2024 planning
- Inventoried event supplies and promotional merchandise creating a new system for organization while updating tracking databases
Events Coordinator
Yale University
New Haven
11.2018 - 02.2023
- Designed, coordinated, and executed 200+ complex, and widely distributed educational events, conferences, virtual symposiums, and lecture series
- Arranged international and domestic travel accommodations for visiting guests
- Served as principal source of communication with key stakeholders, collaborating departments, invited speakers, and attendees
- Prepared comprehensive event planning timelines and task lists to effectively track progress
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Handled general accounting processes to drive financial accuracy.
- Initiated and directed new event series model to reach broader audiences and raise awareness of department mission
Program Assistant
Yale Conferences And Events
New Haven, CT
01.2018 - 11.2018
- Assisted with planning and coordinating day-to-day and special program activities.
- Coordinated and communicated with external partners to support program objectives.
- Conducted new client intakes, leads, and guide communication
- Managed budgets, invoicing, and vendor coordination, ensuring smooth program execution.
- Demonstrated excellence in on-site management, maintaining client satisfaction.
- Authored business documents to organize and emphasize information quickly and effectively.
Operations Coordinator, Intern
Yale Conferences And Events
New Haven, CT
05.2016 - 08.2017
- Organized the arrival and sign-in process of 350+ program participants and staff
- Assisted in daily needs of all programs in progress
- Worked closely with a large team to execute tasks on hand
- Aided in inventory management of program materials
- Facilitated program close-outs in a timely and professional manner
- Implemented troubleshooting, root cause analysis and issue resolution.
Education
Bachelor of Science - Recreation and Leisure, Tourism, Hospitality, and Event Management
Southern Connecticut State University
New Haven, CT05.2018
Skills
- Salesforce
- 25Live
- Zoom
- Workday
- Eventbrite
- Linvio
- Affinaquest
- Microsoft Office
- Google suite
- Schedule Management
Timeline
Event Registration Assistant (Temporary)
Wesleyan University
04.2023 - Current
Events Coordinator
Yale University
11.2018 - 02.2023
Program Assistant
Yale Conferences And Events
01.2018 - 11.2018
Operations Coordinator, Intern
Yale Conferences And Events
05.2016 - 08.2017
Bachelor of Science - Recreation and Leisure, Tourism, Hospitality, and Event Management
Southern Connecticut State University
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