Kaity S. Lewis
Charlton,MA
Summary
Detail-oriented and highly organized Senior Executive Assistant with a proven ability to support C-suite executives and leadership teams. Brings over 15 years of experience coordinating calendars, managing travel and expenses, and facilitating high-level communications. Trusted partner to executives with a track record of managing sensitive information, streamlining workflows, and improving administrative processes.
Overview
19
19
years of professional experience
Work History
Program Manager
UMass Chan Medical School
10.2022 - Current
- Support Chief Administrative Officer (now COO); Director of Diversity, Equity & Social Justice and the Chair of Ambulatory Affairs
- Lead calendar coordination, meeting scheduling, travel booking, and expense reconciliation
- Organized Unconscious Bias Training rollout across 13 divisions over 18 months
- Facilitated large group meetings and strategy sessions, including Grander Rounds and Ambulatory working groups
- Coordinated fellowship program logistics including application review, interview scheduling, and onboarding
- Collaborate with Department of Medicine Executive Assistant to troubleshoot and improve operational workflows
Executive Assistant
RealToken Inc (RealT)
06.2021 - 10.2022
- Primary executive assistant to CFO and Compliance Officer
- Led successful financial system migration from QuickBooks to NetSuite
- Oversaw key HR and treasury functions: AP, payroll, hiring documents
- Created and optimized internal operational procedures for compliance
- Managed all office inventory and liaised with vendors for supply and service needs
Assistant to Department Chair
Colorado State University
12.2016 - 06.2021
- Managed comprehensive scheduling, travel, and expense submissions for department leadership
- HR liaison for departmental hires, onboarding, and compensation matters
- Oversaw operations of the Language Lab and staff supervision
- Ensured departmental compliance with university policies and procedures
Accounts Payable Consultant
Northeastern University
10.2016 - 11.2016
- Maintained and updated AP website, including technical support
- Created online training content for university-wide financial systems
- Supported Card Services and compliance audit efforts
Program Manager, Corporate Card
Northeastern University
02.2009 - 09.2016
- Managed $26M+ in annual spend across 1,500+ corporate cards, generating $1M in returns
- Coordinated Concur training for over 2,500 employees
- Directed travel policy compliance and audit efforts in partnership with CFO’s office
- Handled invoice processing, check runs, and daily payments of up to $15M
- Co-led staff reorganization and stepped in as Assistant Director as needed
Accounts Payable Assistant
Pixar Animation Studios
09.2007 - 01.2009
- Processed 200+ weekly expense reports and matched over 75 purchase orders per week
- Reconciled 10+ monthly AMEX accounts and ensured production budget accuracy
Trust Tax Associate
KPMG
01.2006 - 09.2007
- Filed over 500 trust tax returns weekly for major banking client
- Supported 10 tax professionals with tracking, invoicing, and reconciliation
Education
MPS - Digital Media
Northeastern University
01.2015
BS - Organizational Communications
Northeastern University
01.2005
Skills
- Executive Calendar Management
- Concur Expense Reporting
- Event logistics management
- SAP and supplier coordination
- Invoice & Purchase Order Processing
- Travel Coordination
- Microsoft Teams & Zoom
- Discretion & Confidentiality
- Problem-solving
- Interpersonal skills
- Work Planning and Prioritization
- Flexible and adaptable
Timeline
Program Manager
UMass Chan Medical School
10.2022 - Current
Executive Assistant
RealToken Inc (RealT)
06.2021 - 10.2022
Assistant to Department Chair
Colorado State University
12.2016 - 06.2021
Accounts Payable Consultant
Northeastern University
10.2016 - 11.2016
Program Manager, Corporate Card
Northeastern University
02.2009 - 09.2016
Accounts Payable Assistant
Pixar Animation Studios
09.2007 - 01.2009
Trust Tax Associate
KPMG
01.2006 - 09.2007
BS - Organizational Communications
Northeastern University
MPS - Digital Media
Northeastern University
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