Notion
Hi, I’m
Kaiy Watts
Administrative Assistant
Los Angeles,CA
Summary
Dedicated Administrative Assistant with experience anticipating professional needs, identifying and resolving problems with efficiency. Industrious, conscientious, and steadfast problem-solver with a focus on impact and organization. Comprehensive knowledge of the entertainment industry with a passion for innovation and adaptability in the face of challenges. Extensive experience in support roles, project management, database development, and project support.
Overview
7
years of professional experience
1
Language
Work History
Columbia College Chicago - Semester In LALos Angeles, CA
Administrative Assistant
01.2022 - Current
Job overview
- Managed events with budgets upwards of $3000. Coordinated, catering, prepared meeting materials, and liaised with internal attendees and external stakeholders.
- Processed invoices, submitted voucher payment requests, ensuring payment for over 50 vendors, contractors, and individuals. Ensured purchases received appropriate approvals and accurate coding according to budget requirements and company-wide policies.
- Fostered trusting relationships with key stakeholders. Assisted leadership with creation and execution of presentations to inform, motivate and persuade internal participants and prospective applicants.
Giant SpoonLos Angeles, CA
Production Assistant
09.2023 - 09.2023
Job overview
- Supported evolving production needs by completing wide range of tasks, ensuring completion of deliverables ahead of schedule.
- Collaborated with production team of 10 people to facilitate smooth operations, avoiding disruptions and delays.
- Maintained positive and professional demeanor while interacting with members of production team as well as clients, performers, and stakeholders.
The Goddard School Of Silver SpringWashington, DC
Administrative Receptionist
06.2021 - 08.2021
Job overview
- Improved communication between new/current families and office administrative staff.
- Facilitated 5 new family leads per week and answered minimum of 20 calls per day.
- Addressed queries and concerns from parents, teachers, and prospective clients; scheduled appointments; and managed calendars of 5 administrators and 35 teachers and aides.
- As part of five-member quality-assurance team, reviewed paperwork of 250+ families and assured compliance with standards set by Maryland State Department of Education.
SA/EDI CommitteeSan Francisco, CA
Digital Brand Strategist
08.2020 - 05.2021
Job overview
- Developed strategy to increase content output and online visibility.
- Produced 5 minute video to encourage voter participation and donations during 2020 election.
- Directed marketing projects, including concept planning, schedule management, and implementation.
- Worked with ACT marketing team to improve online presence, make adjustments to fundraising website, and develop functional graphics for Instagram, Facebook, and Twitter.
The American Conservatory TheaterSan Francisco, CA
Teaching Artist
06.2019 - 08.2020
Job overview
- For 5 Boys and Girls Clubs, designed and developed curriculum that taught children how to improve communication skills, English language facility (with ESL speakers), and focus. Some students transitioned into ACT's Youth Conservatory to pursue acting.
- As Boys and Girls Clubs ambassador, augmented visibility and reputation of ACT brand with at-risk and marginalized communities.
- Facilitated partnerships with San Francisco Parks and Recreation, Young People's Teen Musical Theater Company (YPTMTC), and lead 3 online acting intensives.
The Washington School Of BalletWashington, D.C.
Receptionist
06.2016 - 08.2018
Job overview
- Prepared monthly schedules, emails, and correspondence detailing program information and announcements.
- Conducted competitor analysis of local dance studios to influence class offerings; maintained competitive class pricing and assisted in adding 3 new classes boosting overall attendance.
- Answered central telephone system and directed calls accordingly.
- Kept records in CRM to maintain customer data.
Education
The American Conservatory TheaterSan Francisco, CA
Master of Fine Arts from Acting
08.2018 - 05.2021
University Overview
- Recipient of the Wylie "Personal Best" Award for consistent advancement towards an artistic personal best.
The George Washington UniversityWashington, DC
Bachelor of Arts
08.2018 - 05.2021
University Overview
- Presidential Scholar of the Arts, Recipient of the Don F. Fruechte Scholarship, and Herbert M. Price Award for excellence
- 3.8 GPA in Major
Skills
Relationship Development
Written and Verbal Communications
Administrative Support
Customer and Client Relations
Office Management
Software
Adobe Express/Indesign
Microsoft Office 365
OneDrive/Sharepoint
Google Suite
Timeline
Production Assistant
Giant Spoon
09.2023 - 09.2023
Administrative Assistant
Columbia College Chicago - Semester In LA
01.2022 - Current
Administrative Receptionist
The Goddard School Of Silver Spring
06.2021 - 08.2021
Digital Brand Strategist
SA/EDI Committee
08.2020 - 05.2021
Teaching Artist
The American Conservatory Theater
06.2019 - 08.2020
The American Conservatory Theater
Master of Fine Arts from Acting
08.2018 - 05.2021
The George Washington University
Bachelor of Arts
08.2018 - 05.2021
Receptionist
The Washington School Of Ballet
06.2016 - 08.2018
Interests
Graphic Design
Cinematography
Film Production
Script Development