Kamil Woods
Hemet,CA
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. A track record of supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
11
11
years of professional experience
Work History
Executive Assistant
KPC Global Medical Center
Hemet
01.2024 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Sits in on various meetings; takes minutes, transcribes minutes and sends the completed reports to those in attendance at the meetings.
- Conserves CNO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains CNO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes Nursing Administration guests and visitors by greeting them, in person or on the telephone; answering or directing inquiries.
Administrative/Production Assistant
Applied EarthWorks
04.2022 - 01.2024
- Report production, editing, and scheduling - receiving drafts (Word, Excel tables, maps, images) from multiple authors and consolidating into a final edited volume; proofreading/copyediting; use of EndNote or similar program to generate report bibliographies
- Maintaining inventory of office, field, and safety supplies at project and home office(s)
- Maintains established databases and generates reports from data
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Supports various teams/departments/committees by performing tasks related to organization and strong communication
- Prepare and maintain field employees' timecards, expense reports, and client invoicing
- Project Management - Downloading, organizing, tracking correspondence from field staff.
Administrative Specialist II (Temporary)
Kaiser Permanente
04.2020 - 02.2021
- Type letters, reports, and presentation materials
- Maintains established databases and generates reports from such data
- Create simple spreadsheets/graphs using departmental software
- Maintains supervisor's calendar, and arranges appointments, meetings, and travel itineraries
- Take minutes for a variety of meetings; distribute agendas and follow-up materials
- Track/monitor budgets and post data to ledgers
- Reconciles invoices and resolves discrepancies
- Delegate work to other non-exempt personnel.
Executive Administrative Assistant to Tribal Council (Temporary)
Morongo Band of Mission Indians
03.2019 - 10.2019
- Maintaining comprehensive and accurate records
- Draft, review and send communications on behalf of tribal council
- Prepare agendas and related documentation for various meetings and events
- Managing the tribal council's calendar, including making appointments and prioritizing the most sensitive matters, as well as management of content and flow of information to executives
- Answer and respond to phone calls, communicate messages and information to the tribal council
- Manage tribal council travel (domestic and international) logistics and activities, including accommodations, transportation, and meals
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
Administrative Assistant to SVP of Credit/ Finance
Universal Music Records
08.2017 - 09.2018
- Complete expense reports for supported executives
- Coordinate and distribute reporting and other interoffice correspondence
- Maintaining employee attendance records
- Works on special projects and other administrative matters
- Performs administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
- Receiving, filing, and maintaining customer files
- Perform credit reviews including trade and financial inquiries.
So. California Executive Assistant (Educational Assistant)
American Medical Response/ National College of Technical Instruction
01.2013 - 10.2016
- Prepares reports, contracts, payments, and financial transactions
- Billing & payment processing for Professional Education courses
- Process and maintain instructor certification files and renewals
- Maintains databases of NCTI students, instructors, and contact information
- Maintains equipment inventory and check out
- Compiles and prints reports as directed or as needed for tracking or reporting purposes
- Provides administrative support for department heads and instructors, including copying, typing, editing, proofing, phone calls, scheduling meetings, agendas, and conducting research.
Education
Associate Of Business Administration - Business Administration/ Legal Studies
Mt. San Jacinto College
San Jacinto, CA05.2023
Associate Of Management - Business Administration And Management
Barstow Community College
Barstow, CA06.2019
Bachelor Of Arts - Organizational Leadership
California Baptist University
Riverside, CA05.2017
Skills
- Office Organization & Administration
- Meeting and Event Planning
- Highly motivated; solutions focused
- Ability to manage multiple tasks in a pressured environment
- Capable of managing multiple tasks without compromising quality or productivity
- Ability to communicate well in stressful situations
Technology Summary
- Microsoft Office- (Word, Excel, PowerPoint, Access, Outlook, Publisher, Teams)
- Internet Savvy
- Knowledgeable of Quick Books
- Office Copier Machines
- Mail Machine
- Database Management
- Type: 50 WPM
- AS 400 Software
- Visual Homes Software
- Endnote
- Ajera
- Adobe
- Oracle
- MailChimp
- Skype
- Concur
- ADP
- SAP
- Salesforce
- Campus Vue
- PeopleSoft
Timeline
Executive Assistant
KPC Global Medical Center
01.2024 - Current
Administrative/Production Assistant
Applied EarthWorks
04.2022 - 01.2024
Administrative Specialist II (Temporary)
Kaiser Permanente
04.2020 - 02.2021
Executive Administrative Assistant to Tribal Council (Temporary)
Morongo Band of Mission Indians
03.2019 - 10.2019
Administrative Assistant to SVP of Credit/ Finance
Universal Music Records
08.2017 - 09.2018
So. California Executive Assistant (Educational Assistant)
American Medical Response/ National College of Technical Instruction
01.2013 - 10.2016
Associate Of Business Administration - Business Administration/ Legal Studies
Mt. San Jacinto College
Associate Of Management - Business Administration And Management
Barstow Community College
Bachelor Of Arts - Organizational Leadership
California Baptist University