Karen Guillies
Independence,MO
Overview
20
20
years of professional experience
Work History
Administrative Assistant 5
Employment Security Department
03.2018 - 09.2019
- Supported executive director and five managers with scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and secure filing systems. Managed phone, email correspondence and mail.
Administrative Assistant 3
Department of Health
01.2007 - 01.2017
- Administrative support to Senior Epidemiologist, Epidemiologist I, II, III, Operations Manager, Analysts, Data Manager, Researchers.
- Office attendance and timekeeper including processing FMLA, sick leave, vacation leave, military leave.
- Prepare, complete and process paperwork for new hires, terminations, retirements, position establishments, transfers, for permanent, temporary, and hourly positions. Review all human resource paperwork, track, and forward to Office Director for approval
- Data entry and processing for Child Death, Healthy Youth Survey, Birth Defects Surveillance System database.
Secretary Senior/Supervisor/Lead
Department of Corrections
01.2000 - 01.2007
- Confidential support to 4 Community Correctional supervisors, Correctional Officers and Correctional Specialists.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data. Confidential correspondence, employee background checks, criminal history checks and office attendance / timekeeper.
- Unit skiptracer for warrants. Track offenders.
- Develop and post job announcements, Review hiring certifications, assess candidate job applications and screen.
- Onboarding and initial training of new hires in office procedures. Distribute employment rules, policies, regulations, salary structure.
- Supervise and check the work of five support staff, and office operating procedures, wrote performance. evaluations.
Education
Bachelor of Arts - Business And Botany
Evergreen State College
Olympia, WA06.2014
Skills
- Office Administration
- Scheduling and calendar management
- Documentation and Recordkeeping
Accomplishments
- Administrative Support Award DOH
- Move Coordinator Award DOH
- Southwest Region Support Staff of the Year DOC
- Support Staff of the Month-Offender Minimum DOC
Timeline
Administrative Assistant 5
Employment Security Department
03.2018 - 09.2019
Administrative Assistant 3
Department of Health
01.2007 - 01.2017
Secretary Senior/Supervisor/Lead
Department of Corrections
01.2000 - 01.2007
Bachelor of Arts - Business And Botany
Evergreen State College
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